Lincoln Memorial University
Executive Assistant, Finance
Lincoln Memorial University, Harrogate, Tennessee, United States, 37752
Executive Assistant, Finance
The Executive Assistant, Finance provides high‑level administrative, operational, and risk management support to the Vice President for Finance & Administration. This position coordinates the day‑to‑day operations of the Vice President’s Office, supports financial and contractual functions, and assists in managing the University’s risk and insurance programs. The role requires exceptional organizational skills, discretion, and the ability to manage complex projects in a fast‑paced environment.
Responsibilities
Manage scheduling, correspondence, reports, and confidential materials for the Vice President.
Prepare presentations, agendas, and meeting documentation for Finance & Administration committees.
Serve as the liaison between the Vice President and internal/external stakeholders.
Support budget preparation, monitoring, and reporting processes.
Maintain departmental records, contracts, and compliance documentation.
Assist with financial data collection, reporting, and tracking for departmental initiatives.
Support the review and organization of vendor contracts, service agreements, and purchase requests.
Maintain accurate records of departmental budgets and property‑related transactions.
Coordinate with internal departments to ensure compliance with university fiscal policies.
Serve as the point of contact for the University’s insurance providers, brokers, and legal counsel.
Maintain and update institutional insurance policies, bonds, and certificates of coverage.
Assist with claims management, documentation, and insurance renewals.
Maintain accurate risk assessment records and ensure compliance with university and regulatory standards.
Serve as liaison for commercial property leases, billing, and communications between LMU and lessees.
Maintain records of lease agreements, insurance documentation, and renewals.
Support administrative oversight of university property and leased facilities as needed.
Assist in special projects or initiatives within the Finance & Administration division.
Maintain confidentiality and demonstrate a high level of professionalism in all interactions.
Plan, coordinate, and oversee the administrative operations of the Vice President’s Office.
Required Qualifications
Bachelor’s degree or equivalent experience in business administration, finance, or a related field.
Strong organizational, analytical, and interpersonal skills.
Experience in office management, executive support, or risk/insurance coordination.
Proficiency in Microsoft Office Suite and database management.
Preferred Qualifications
Experience in higher education administration.
Familiarity with property management, contract review, or insurance claims processes.
Required Documents
Resume
Cover Letter
Transcripts
Optional Documents
Letter of Recommendation 1
Transcripts 2
Transcripts 3
Contact Information Lincoln Memorial University is a values‑based learning community dedicated to providing educational experiences in the liberal arts and professional studies. The main campus is located in Harrogate, Tennessee. For more information about employment opportunities, contact the Office of Human Resources at 423-869-7112 or
humanresources@lmunet.edu .
Equal Opportunity Statement Lincoln Memorial University is an Equal Opportunity education institution. Lincoln Memorial University prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, veteran status, military status, pregnancy, sexual orientation, marital status, parental status, gender, gender identity, gender expression, and genetic information in all University programs and activities.
The University will conduct criminal background checks on all employees. Background checks may include but are not limited to confirmation of the individual’s identity, credit information, motor vehicle driving record, review of an individual’s criminal conviction record (if any), verification of any license, and certificate or degree required for the position.
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Responsibilities
Manage scheduling, correspondence, reports, and confidential materials for the Vice President.
Prepare presentations, agendas, and meeting documentation for Finance & Administration committees.
Serve as the liaison between the Vice President and internal/external stakeholders.
Support budget preparation, monitoring, and reporting processes.
Maintain departmental records, contracts, and compliance documentation.
Assist with financial data collection, reporting, and tracking for departmental initiatives.
Support the review and organization of vendor contracts, service agreements, and purchase requests.
Maintain accurate records of departmental budgets and property‑related transactions.
Coordinate with internal departments to ensure compliance with university fiscal policies.
Serve as the point of contact for the University’s insurance providers, brokers, and legal counsel.
Maintain and update institutional insurance policies, bonds, and certificates of coverage.
Assist with claims management, documentation, and insurance renewals.
Maintain accurate risk assessment records and ensure compliance with university and regulatory standards.
Serve as liaison for commercial property leases, billing, and communications between LMU and lessees.
Maintain records of lease agreements, insurance documentation, and renewals.
Support administrative oversight of university property and leased facilities as needed.
Assist in special projects or initiatives within the Finance & Administration division.
Maintain confidentiality and demonstrate a high level of professionalism in all interactions.
Plan, coordinate, and oversee the administrative operations of the Vice President’s Office.
Required Qualifications
Bachelor’s degree or equivalent experience in business administration, finance, or a related field.
Strong organizational, analytical, and interpersonal skills.
Experience in office management, executive support, or risk/insurance coordination.
Proficiency in Microsoft Office Suite and database management.
Preferred Qualifications
Experience in higher education administration.
Familiarity with property management, contract review, or insurance claims processes.
Required Documents
Resume
Cover Letter
Transcripts
Optional Documents
Letter of Recommendation 1
Transcripts 2
Transcripts 3
Contact Information Lincoln Memorial University is a values‑based learning community dedicated to providing educational experiences in the liberal arts and professional studies. The main campus is located in Harrogate, Tennessee. For more information about employment opportunities, contact the Office of Human Resources at 423-869-7112 or
humanresources@lmunet.edu .
Equal Opportunity Statement Lincoln Memorial University is an Equal Opportunity education institution. Lincoln Memorial University prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, veteran status, military status, pregnancy, sexual orientation, marital status, parental status, gender, gender identity, gender expression, and genetic information in all University programs and activities.
The University will conduct criminal background checks on all employees. Background checks may include but are not limited to confirmation of the individual’s identity, credit information, motor vehicle driving record, review of an individual’s criminal conviction record (if any), verification of any license, and certificate or degree required for the position.
#J-18808-Ljbffr