White's Site Development
Accounts Receivable
Prepares, posts, and submits all customer invoices on a weekly and sometimes daily basis Prepares AIA pay applications, as necessary. Follows up on outstanding invoices including collection calls. Prints and sends out monthly statements to customers. Prepares Notice to Owners. Inputting intercompany billing in QuickBooks Work with Project Managers in a variety of disciplines Meeting multiple critical deadlines on a monthly basis Processing and Tracking Change Orders, NTO's, Subcontractor AIA Billings, Subcontractor Invoices, and Lien Waivers. Processing and Tracking of Certificate of Insurance (COI)’s. Review subcontracts, purchase orders, Owner and Subcontractor change orders to ensure accurate posting. Ensure that the subcontractors, suppliers, and vendors account balances in Foundation are always correct and reconciled. Act as liaison between Subcontractors and Project Team, responding to Subcontractor accounting inquiries and diffusing any issues with assistance of the Project Manager. Prepare Accounts Receivable invoices for approval by Project Managers. Responsible for reviewing monthly Project draw applications to Owners / Lenders in AIA format. Responsible for accurate and on-time payment of Subcontractors, suppliers and vendors invoices as well as timely receipt Owner funding. Preparation and presentation of detailed monthly financial reports in collaboration with Project Team. Assist the Project Manager with financial closeout. Maintain neat and organized subcontractor, supplier, and vendor files. Maintain all truck tickets and input data into software for invoicing. Notarize Documents. Dispatcher
Responsible for the coordination, scheduling, dispatching, and planning of company trucks. Act as the main point of contact for all driver facing communication via phone, and E-mail. Develop a strong relationship with assigned drivers and customers. Offer exceptional support to drivers to ensure that their professional needs are being met. Coordinate and manage the most efficient loads to remain cost-effective as a company. Determine the best delivery methods and negotiate rates directly with vendors and customers and get the necessary documents and permits. Minimum Requirements :
Excellent written and verbal communication skills, communicating effectively with other employees, subcontractors, and clients. Experience with project-based accounting for the Construction Industry. Ability to work independently and prioritize a variety of tasks, working under tight deadlines. Strong organizational skills, Attention to Detail. Critical thinking and problem-solving skills. Proficiency in basic accounting principles. Highly proficient in Microsoft Excel, Word, and Outlook. Knowledge of standard practices of AIA documents and lien releases. Experience working with Buildertrend and QuickBooks Software is a plus. Notary or willing to get. About White's Site Development, Inc : https : / / www.whitessite.com /
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Prepares, posts, and submits all customer invoices on a weekly and sometimes daily basis Prepares AIA pay applications, as necessary. Follows up on outstanding invoices including collection calls. Prints and sends out monthly statements to customers. Prepares Notice to Owners. Inputting intercompany billing in QuickBooks Work with Project Managers in a variety of disciplines Meeting multiple critical deadlines on a monthly basis Processing and Tracking Change Orders, NTO's, Subcontractor AIA Billings, Subcontractor Invoices, and Lien Waivers. Processing and Tracking of Certificate of Insurance (COI)’s. Review subcontracts, purchase orders, Owner and Subcontractor change orders to ensure accurate posting. Ensure that the subcontractors, suppliers, and vendors account balances in Foundation are always correct and reconciled. Act as liaison between Subcontractors and Project Team, responding to Subcontractor accounting inquiries and diffusing any issues with assistance of the Project Manager. Prepare Accounts Receivable invoices for approval by Project Managers. Responsible for reviewing monthly Project draw applications to Owners / Lenders in AIA format. Responsible for accurate and on-time payment of Subcontractors, suppliers and vendors invoices as well as timely receipt Owner funding. Preparation and presentation of detailed monthly financial reports in collaboration with Project Team. Assist the Project Manager with financial closeout. Maintain neat and organized subcontractor, supplier, and vendor files. Maintain all truck tickets and input data into software for invoicing. Notarize Documents. Dispatcher
Responsible for the coordination, scheduling, dispatching, and planning of company trucks. Act as the main point of contact for all driver facing communication via phone, and E-mail. Develop a strong relationship with assigned drivers and customers. Offer exceptional support to drivers to ensure that their professional needs are being met. Coordinate and manage the most efficient loads to remain cost-effective as a company. Determine the best delivery methods and negotiate rates directly with vendors and customers and get the necessary documents and permits. Minimum Requirements :
Excellent written and verbal communication skills, communicating effectively with other employees, subcontractors, and clients. Experience with project-based accounting for the Construction Industry. Ability to work independently and prioritize a variety of tasks, working under tight deadlines. Strong organizational skills, Attention to Detail. Critical thinking and problem-solving skills. Proficiency in basic accounting principles. Highly proficient in Microsoft Excel, Word, and Outlook. Knowledge of standard practices of AIA documents and lien releases. Experience working with Buildertrend and QuickBooks Software is a plus. Notary or willing to get. About White's Site Development, Inc : https : / / www.whitessite.com /
#J-18808-Ljbffr