Motive Holding Companies LLC
Overview
The
Construction Project Accountant
is responsible for managing, tracking, and analyzing all financial aspects of construction projects from start to finish. This role plays a critical part in ensuring accurate cost tracking, invoicing, revenue recognition, and compliance with all financial regulations. The ideal candidate is highly detail-oriented, collaborative, and comfortable working in a fast-paced, project-driven environment. Responsibilities
Budgeting & Cost Analysis
Plan and monitor construction project budgets in coordination with project managers. Conduct ongoing cost analyses to compare actual costs to budgeted projections. Produce cost models, and project-specific data for internal and external stakeholders. Identify risks and deviations from forecast or budget and advise stakeholders accordingly.
Billing & Invoicing
Generate milestone-based invoices, progress billing, and scheduled draws. Prepare and submit required construction billing forms (e.g., AIA G702/G703, lien waivers). Review project contracts and billing terms to ensure compliance and accuracy. Ensure timely and accurate preparation and submission of all invoices with backup documentation.
Accounts Receivable Management
Record and apply customer payments accurately to corresponding invoices and projects. Follow up on past-due invoices. Regularly reconcile AR accounts, resolve discrepancies, and track outstanding balances. Prepare and maintain weekly AR aging reports and generate cash flow forecasts.
Project Accounting & Revenue Recognition
Track actual costs vs. budget in collaboration with project managers. Track costs to complete to assist with Revenue Recognition at month end. Perform variance analysis and prepare related reports for finance and project management. Assist with project-specific accruals to support monthly financial closing. Review, route, and post subcontractor pay applications. Manage subcontractor and supplier contracts and related payments. Ensure supplier invoices are properly logged, coded, and reconciled. Coordinate with Accounts Payable to ensure accurate and timely disbursements.
Compliance & Audit Support
Ensure adherence to local, state, and federal regulations regarding construction accounting. Maintain complete and auditable records of all project-related financials. Assist internal and external auditors by providing required documentation.
Contract Review & ERP System Setup
Review all project contracts to ensure complete understanding of billing terms, payment schedules, and financial obligations. Interpret contract components to ensure compliance and identify financial or operational risks. Set up new projects in the ERP system with all necessary contract information, billing milestones, budget details, customer data, and compliance requirements. Maintain and update ERP system with contract modifications, change orders, and project adjustments. Enter and maintain accurate project data in the ERP system. Create and distribute down payment and milestone invoices. Interface with the finance team on forecasting, reporting, and financial projections.
Cross-Functional Collaboration
Work closely with Project Managers, Estimators, Sales, and Contract Administrators. Ensure timely and accurate billing, documentation, and reporting across departments. Attend project review meetings and provide updates on financial status and risks. Support the Sales and Operations teams by ensuring accurate billing of variations and change orders.
Customer Service & Relationship Management
Respond to client inquiries related to billing, documentation, and payment history. Maintain professional relationships with clients, subcontractors, and vendors. Support repeat business through exceptional service and accurate financial reporting.
Qualifications
Education & Experience: Bachelor's Degree in Accounting, Finance, or related field required. 3+ years of accounting experience in the construction industry preferred. Experience with AIA billing, lien waivers, and construction contracts is strongly preferred. Familiarity with project-based ERP/accounting systems (e.g., Sage 500, Microsoft Dynamics). Strong understanding of construction project accounting principles. Excellent analytical, organizational, and problem-solving skills. High proficiency in Microsoft Excel. Detail-oriented with the ability to manage multiple priorities and deadlines. Effective communication and interpersonal skills for cross-functional collaboration.
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The
Construction Project Accountant
is responsible for managing, tracking, and analyzing all financial aspects of construction projects from start to finish. This role plays a critical part in ensuring accurate cost tracking, invoicing, revenue recognition, and compliance with all financial regulations. The ideal candidate is highly detail-oriented, collaborative, and comfortable working in a fast-paced, project-driven environment. Responsibilities
Budgeting & Cost Analysis
Plan and monitor construction project budgets in coordination with project managers. Conduct ongoing cost analyses to compare actual costs to budgeted projections. Produce cost models, and project-specific data for internal and external stakeholders. Identify risks and deviations from forecast or budget and advise stakeholders accordingly.
Billing & Invoicing
Generate milestone-based invoices, progress billing, and scheduled draws. Prepare and submit required construction billing forms (e.g., AIA G702/G703, lien waivers). Review project contracts and billing terms to ensure compliance and accuracy. Ensure timely and accurate preparation and submission of all invoices with backup documentation.
Accounts Receivable Management
Record and apply customer payments accurately to corresponding invoices and projects. Follow up on past-due invoices. Regularly reconcile AR accounts, resolve discrepancies, and track outstanding balances. Prepare and maintain weekly AR aging reports and generate cash flow forecasts.
Project Accounting & Revenue Recognition
Track actual costs vs. budget in collaboration with project managers. Track costs to complete to assist with Revenue Recognition at month end. Perform variance analysis and prepare related reports for finance and project management. Assist with project-specific accruals to support monthly financial closing. Review, route, and post subcontractor pay applications. Manage subcontractor and supplier contracts and related payments. Ensure supplier invoices are properly logged, coded, and reconciled. Coordinate with Accounts Payable to ensure accurate and timely disbursements.
Compliance & Audit Support
Ensure adherence to local, state, and federal regulations regarding construction accounting. Maintain complete and auditable records of all project-related financials. Assist internal and external auditors by providing required documentation.
Contract Review & ERP System Setup
Review all project contracts to ensure complete understanding of billing terms, payment schedules, and financial obligations. Interpret contract components to ensure compliance and identify financial or operational risks. Set up new projects in the ERP system with all necessary contract information, billing milestones, budget details, customer data, and compliance requirements. Maintain and update ERP system with contract modifications, change orders, and project adjustments. Enter and maintain accurate project data in the ERP system. Create and distribute down payment and milestone invoices. Interface with the finance team on forecasting, reporting, and financial projections.
Cross-Functional Collaboration
Work closely with Project Managers, Estimators, Sales, and Contract Administrators. Ensure timely and accurate billing, documentation, and reporting across departments. Attend project review meetings and provide updates on financial status and risks. Support the Sales and Operations teams by ensuring accurate billing of variations and change orders.
Customer Service & Relationship Management
Respond to client inquiries related to billing, documentation, and payment history. Maintain professional relationships with clients, subcontractors, and vendors. Support repeat business through exceptional service and accurate financial reporting.
Qualifications
Education & Experience: Bachelor's Degree in Accounting, Finance, or related field required. 3+ years of accounting experience in the construction industry preferred. Experience with AIA billing, lien waivers, and construction contracts is strongly preferred. Familiarity with project-based ERP/accounting systems (e.g., Sage 500, Microsoft Dynamics). Strong understanding of construction project accounting principles. Excellent analytical, organizational, and problem-solving skills. High proficiency in Microsoft Excel. Detail-oriented with the ability to manage multiple priorities and deadlines. Effective communication and interpersonal skills for cross-functional collaboration.
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