Administrative Assistant Job at Ultimate Staffing in California

Senior Market Manager @ Ultimate Staffing | Driving Talent Solutions

Base pay range

$20.00/hr - $28.00/hr

Summary

We're seeking a detail-oriented Administrative Assistant with proven experience supporting teams and managing day-to-day operations. The ideal candidate is proactive, organized, and tech-savvy, with a strong ability to multitask and communicate effectively across departments.

Key Responsibilities

• Provide administrative support including calendar management, meeting coordination, and travel arrangements
• Prepare reports, presentations, and correspondence with accuracy and professionalism
• Maintain organized filing systems (digital and physical) and manage confidential information
• Assist with expense tracking, invoice processing, and basic budgeting tasks
• Liaise with internal teams and external partners to ensure smooth workflow
• Support onboarding and office logistics as needed

Qualifications

• 2+ years of administrative or office support experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and collaboration tools (Teams, Zoom, Slack)
• Strong written and verbal communication skills
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Experience with CRM or project management tools is a plus

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Seniority Level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Administrative and Support Services