Spectraforce Technologies is hiring: Administrative Assistant in Florham Park

Job title: Administrative Assistant

Location: Florham Park, NJ 07932

Duration: 1 year to start - Possible extension

Responsibilities

• Provides general administrative support to the organization. May provide backup support to higher-level management as needed.
• Maintains and manages calendars, including scheduling meetings and proactively identifying and resolving scheduling conflicts.
• Coordinates domestic and international travel arrangements and processing of corresponding expense reports.
• Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.
• Coordinates new employee onboarding.
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures.
• Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.

Qualifications

• High School diploma or equivalent. Some college preferred.
• 1+ years previous admin experience or equivalent; Experience Level = 3-5 Years is ideal.
• Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, SharePoint, and understanding of business processes and requirements.
• Self-starter able to function at a high level with general instruction and supervision.
• Builds strong relationships with peers and cross-functionally.
• Team-oriented, can-do attitude and desire to be a productive contributor to overall organization.
• Learns quickly and can change course quickly when needed.
• Requires proficiency in two to three vendor software programs.
• Provides support to one or two department managers and their staffs.
• Duties may include: word processing, editing existing documents, keying information into existing templates, database upkeep.
• Previous clerical experience is necessary. Moderate to minimal supervision is provided.