Primary Recruiting Services
Primary Recruiting Services is hiring: Executive Assistant in Tampa
Primary Recruiting Services, Tampa, FL, US, 33646
Senior Executive Assistant
Location: Onsite - Tampa, FL
Salary: $90,000 - $120,000 (based on experience)
Benefits:
The Senior Executive Assistant reports directly to the Chief Executive Officer (CEO) and provides high-level administrative and governance support to the CEO, Board of Trustees, and executive leadership team. This role manages the daily operations of the Executive Office, ensures all Board and Member meetings comply with company policies and bylaws, maintains corporate records, and supports efficient communication across departments.
Key Responsibilities
Location: Onsite - Tampa, FL
Salary: $90,000 - $120,000 (based on experience)
Benefits:
- Pension Plan: Fully funded by company (5-year vesting, based on calendar year; e.g., start in 2025 ? vested in 2029)
- 401(k): 4% company match
- Merit Increases: Annual performance-based raises (typically 2.5-5.5%)
- Health, Dental & Vision Insurance
- Paid Time Off (PTO)
The Senior Executive Assistant reports directly to the Chief Executive Officer (CEO) and provides high-level administrative and governance support to the CEO, Board of Trustees, and executive leadership team. This role manages the daily operations of the Executive Office, ensures all Board and Member meetings comply with company policies and bylaws, maintains corporate records, and supports efficient communication across departments.
Key Responsibilities
- Serve as the primary administrative and strategic partner to the CEO, Board of Trustees, and executive team.
- Coordinate and support Board meetings, including scheduling, preparing materials, recording minutes, and maintaining official records.
- Manage updates to corporate documents, policies, and bylaws; ensure timely communication of changes to leadership and staff.
- Support onboarding of new Board members and act as liaison for key Board committees.
- Maintain and oversee the Board and Member electronic portals for accurate and secure information sharing.
- Manage logistics, vendors, and contracts for Board and executive meetings, events, and offsite functions.
- Prepare and monitor the Executive Office and Board budgets; manage compliance tracking systems and document management processes.
- Foster a professional, collaborative, and adaptable office culture aligned with company values.
- Handle confidential information with discretion and provide additional executive support as needed.
- Associate's degree in Business Administration or related field preferred (equivalent experience accepted).
- Minimum of 7 years supporting senior executives or C-suite leaders, ideally within a corporate or utility environment.
- Strong knowledge of Robert's Rules of Order (meeting procedures).
- Proficiency with Microsoft Office Suite, Teams/Webex, and document management systems such as SharePoint.
- Exceptional organizational, communication, and multitasking skills.
- Proven ability to handle sensitive and confidential information with professionalism and diplomacy.
- Onsite position based in Tampa, FL.
- Standard work schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.
- Normal office working conditions with occasional travel and after-hours requirements.
- Must maintain a valid driver's license and comply with all safety and PPE requirements.