KMRG, LLC
ROLE
We are looking for an experienced Witness Coordinator to support the U.S. Attorney’s Office (USAO), District of Alaska (DAK). Your scope of work includes providing comprehensive management assistance to fact witnesses, coordinating their travel arrangements, and addressing their inquiries regarding court appearances and reimbursements.
RESPONSIBILITIES
Provide fact witness management assistance prior to, during, and after trial
Work directly with fact witnesses
Provide assistance and support to ensure appearance for court, pre-trial conferences and grand jury
Receive visitors, field phone calls, questions, and other inquiries from fact witnesses
Provide information pertaining to court, pre-trial conferences, grandy jury, expense reimbursement, etc.
Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements
Initiate contact/notify fact witnesses concerning travel arrangements
Inform fact witnesses of appearance date/time
Determine any special circumstances or needs of the fact witness
Use judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses
Confer with AUSA concerning fact witness appearance
Discuss special circumstances regarding witnesses (e.g., special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses)
Complete and submit proper documentation for special authorizations
Obtain prior approval before proceeding with travel arrangements
Ensure all travel documents have been provided to the witness prior to their appearance
Provide the appearance date and time to the witness
Make necessary arrangements for fact witness travel according to DOJ and USAO policies and procedures
Arrange lodging for the fact witness according to Department of Justice and USAO policies and procedures
Meet with fact witnesses upon arrival to designated hearing or pre-trial conference
Offer and perform courtroom orientation
Accompany witness to court
Ensure a safe waiting area is available
Collect necessary documentation and signatures for fact witness reimbursement documents
Prepare documentation for fact witness reimbursement (e.g., witness vouchers and other required documentation)
Submit documentation for fact witness reimbursement
Furnish requested information concerning pending and completed fact witness vouchers
Gather required documentation for fact witness reimbursement
Obtain information from external stakeholders
Conduct legal research and comply with policies and federal guidelines
Coordinate with stakeholders (i.e., Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, etc.)
Complete variable aspects of recurring documents in conformance with the rules governing their style and format
Compose original letters that do not require legal interpretations
Perform general office procedures pertaining to fact witness management
Establish and maintain a variety of fact witness files, documents, and databases
Assemble documents and other information for fact witness file material
Establish and maintain a calendar and/or database of active and pending fact witness appearances if requested
Track hearings, trial dates, grand jury, and scheduling conferences
Perform other administrative and logistical fact witness management related duties as required/assigned
KNOWLEDGE & SKILLS
Knowledge of legal procedures and specialized terminology
Knowledge of relevant fact witness laws and regulations
Proficient in Microsoft Office software programs (e.g., Word, PowerPoint, Excel, etc.)
Proficient in office technology (e.g., computers, telephonic equipment, printers, copiers, scanners, etc.)
BACKGROUND
2 years of experience in a professional office environment required (legal setting preferred)
Proficient in word processing, document management, business administration, and data entry
Excellent written and oral communication skills
Strong organizational and multitasking skills
Deadline oriented
EDUCATION
High school diploma or equivalent required
LOCATION
Anchorage, AK 99513
TELEWORK
May be permitted with approval
CLEARANCE
U.S. citizenship required since this role supports the U.S. federal government
CLIENT
Department of Justice (DOJ)
TRAVEL
Travel may be required
WORK HOURS
40 hours per week
EMPLOYMENT CLASSIFICATION
Employment Classification Eligibility — Nonexempt
RELOCATION
Not eligible for relocation benefits
Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.
KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.
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RESPONSIBILITIES
Provide fact witness management assistance prior to, during, and after trial
Work directly with fact witnesses
Provide assistance and support to ensure appearance for court, pre-trial conferences and grand jury
Receive visitors, field phone calls, questions, and other inquiries from fact witnesses
Provide information pertaining to court, pre-trial conferences, grandy jury, expense reimbursement, etc.
Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements
Initiate contact/notify fact witnesses concerning travel arrangements
Inform fact witnesses of appearance date/time
Determine any special circumstances or needs of the fact witness
Use judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses
Confer with AUSA concerning fact witness appearance
Discuss special circumstances regarding witnesses (e.g., special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses)
Complete and submit proper documentation for special authorizations
Obtain prior approval before proceeding with travel arrangements
Ensure all travel documents have been provided to the witness prior to their appearance
Provide the appearance date and time to the witness
Make necessary arrangements for fact witness travel according to DOJ and USAO policies and procedures
Arrange lodging for the fact witness according to Department of Justice and USAO policies and procedures
Meet with fact witnesses upon arrival to designated hearing or pre-trial conference
Offer and perform courtroom orientation
Accompany witness to court
Ensure a safe waiting area is available
Collect necessary documentation and signatures for fact witness reimbursement documents
Prepare documentation for fact witness reimbursement (e.g., witness vouchers and other required documentation)
Submit documentation for fact witness reimbursement
Furnish requested information concerning pending and completed fact witness vouchers
Gather required documentation for fact witness reimbursement
Obtain information from external stakeholders
Conduct legal research and comply with policies and federal guidelines
Coordinate with stakeholders (i.e., Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, etc.)
Complete variable aspects of recurring documents in conformance with the rules governing their style and format
Compose original letters that do not require legal interpretations
Perform general office procedures pertaining to fact witness management
Establish and maintain a variety of fact witness files, documents, and databases
Assemble documents and other information for fact witness file material
Establish and maintain a calendar and/or database of active and pending fact witness appearances if requested
Track hearings, trial dates, grand jury, and scheduling conferences
Perform other administrative and logistical fact witness management related duties as required/assigned
KNOWLEDGE & SKILLS
Knowledge of legal procedures and specialized terminology
Knowledge of relevant fact witness laws and regulations
Proficient in Microsoft Office software programs (e.g., Word, PowerPoint, Excel, etc.)
Proficient in office technology (e.g., computers, telephonic equipment, printers, copiers, scanners, etc.)
BACKGROUND
2 years of experience in a professional office environment required (legal setting preferred)
Proficient in word processing, document management, business administration, and data entry
Excellent written and oral communication skills
Strong organizational and multitasking skills
Deadline oriented
EDUCATION
High school diploma or equivalent required
LOCATION
Anchorage, AK 99513
TELEWORK
May be permitted with approval
CLEARANCE
U.S. citizenship required since this role supports the U.S. federal government
CLIENT
Department of Justice (DOJ)
TRAVEL
Travel may be required
WORK HOURS
40 hours per week
EMPLOYMENT CLASSIFICATION
Employment Classification Eligibility — Nonexempt
RELOCATION
Not eligible for relocation benefits
Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.
KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.
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