Human Resources Coordinator

This position performs responsibilities as receptionist and offers administrative support to the department. Primary duties for this position involve assisting the Director of Human Resources in employment processes for students, staff and faculty. Primary skills needed to successfully perform in this position include effective communication and strong interpersonal skills, attention to detail, administrative and organizational skills.

This position must be performed 100% on site at the Simpson University campus (not a remote or hybrid work opportunity).

Qualifications:

Bachelor’s degree preferred, but not required

One year of recent office admin experience or education equivalent. Prior Human Resources experience is preferred

Must be self‑motivated, dependable and able to work with minimal supervision

Proficient with Microsoft Office software (e.g. Word, Excel, Access, etc.)

Experience with human resource information systems (HRIS) and payroll programs preferred. Willingness and aptitude to learn new programs as needed. Experience with institutional integrated database is a plus.

Exemplary organizational skills in the performance of job duties with the ability to pay attention to details

Highly professional in demeanor, presence and communication skills

Demonstrated experience working efficiently on tasks and meeting established deadlines

Ability to maintain a high level of confidentiality and discreteness regarding sensitive information

General Expectations:

Personal relationship with Jesus, a vibrant Christian faith, and a commitment to Christian community; capable of sharing faith and engaging in conversations about Christ

Demonstrate Simpson University Values in the performance of all duties

Maintain lifestyle in accordance with Simpson University Lifestyle Policy in Staff Handbook

Maintain the confidentiality of information, data and records

Properly exercise tact, diplomacy, discretion, and professional judgment

Demonstrate strong customer service skills in the performance of job duties

Demonstrate good organizational and communication skills in the performance of job duties

Supervises employees in accordance with Simpson University policies and procedures

Support the overflow needs of other departments within the respective university area

Perform other duties as deemed necessary by the immediate supervisor

Essential Functions:

Professionally answer, appropriately respond and route incoming phone calls and emails received to the department

Assist and/or refer those who come into the office with questions regarding any employment‑related matter

Input accurately employee information such as demographics, tax, payroll and benefit information into the human resources information system (HRIS), the University’s main enterprise resource planning (ERP) and any external benefit carrier site or program as needed

Coordinate and communicate regularly with Payroll Specialist to ensure new employee information and change of status are entered accurately and timely to reflect appropriately in payroll

Assist with processing of payroll and perform payroll duties in absence of payroll specialist, as needed

Perform various daily and weekly time‑sensitive tasks and processes essential to the department (including processing background checks, employment verifications, application processing, onboarding, etc.)

Support other human resources staff in performance of various human resources responsibilities (payroll, data gathering and reporting, website, communication, hiring process, benefits, audits, etc.)

Create job requisitions, work with hiring supervisors on appropriate advertising, manage online applications, communicate and coordinate with candidates in a professional manner

Assist in coordinating the employment processes for all employees, prepare incoming new hire documents

Welcome new employees to the university and conduct new employee orientations

Complete verifications of employment for current and former employees

Responsible for diverse administrative support tasks in support of the human resources department (including scheduling, filing, copies, scanning, shredding, etc.)

Perform special projects and prepare reports for human resources department as requested

Related Responsibilities:

Assist in the maintenance of HRIS and institutional integrated databases

Assist in maintaining office equipment and supply inventory

Provide support for various departmental communications

Research, report, and implement resulting strategies on various human resources topics and issues, as requested

Participate in recruiting, hiring and selection process of employees, including screening candidates and scheduling interviews, as requested

Organize and maintain human resources files

Monthly reconciliation of department credit card statement

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