Penn State University
Executive-Assistant--Penn-State-Outreach
Penn State University, State College, Pennsylvania, United States
Executive Assistant – Penn State Outreach
We are seeking an experienced Executive Assistant to provide administrative support to the Office of the Vice President for Outreach at Penn State University. This high‑level role offers executive administrative assistance to the Vice President and manages the operational activities for the Office of the Vice President for Outreach to ensure schedules are maintained and deadlines are met.
Pay Range Base pay: $65,000.00 - $75,000.00 per year.
Responsibilities
Represents the Vice President for Outreach in assisting university administrators, faculty, staff, students, volunteers, and the general public with inquiries, arrangements for visits, coordination of activities, and problem resolution.
Handles communication and responses to issues, including those with a sensitive and/or confidential nature.
Provides executive‑level support to committees and councils which the Vice President for Outreach chairs, co‑chairs, participates in, or sponsors.
Coordinates and prepares the Vice President for Outreach to attend meetings, events, conferences, and/or business travel.
Coordinates meeting and event logistics, including securing venues, developing presentations, and coordinating production and distribution of agendas, meeting/event materials, and online communications.
Participates in executive meetings and events; acknowledges and prioritizes issues for the office.
Oversees the hiring, training, supervising, and mentoring of assigned support staff and student interns.
Serves as the delegated budget assistant in monitoring budgetary matters.
Qualifications
Bachelor's Degree with 6+ years of relevant experience; or an equivalent combination of education and experience accepted.
Required Certifications: None.
Seniority Level Mid-Senior level
Employment Type Full‑time
Job Function Administrative
Industry Higher Education
Location:
University Park, PA
#J-18808-Ljbffr
Pay Range Base pay: $65,000.00 - $75,000.00 per year.
Responsibilities
Represents the Vice President for Outreach in assisting university administrators, faculty, staff, students, volunteers, and the general public with inquiries, arrangements for visits, coordination of activities, and problem resolution.
Handles communication and responses to issues, including those with a sensitive and/or confidential nature.
Provides executive‑level support to committees and councils which the Vice President for Outreach chairs, co‑chairs, participates in, or sponsors.
Coordinates and prepares the Vice President for Outreach to attend meetings, events, conferences, and/or business travel.
Coordinates meeting and event logistics, including securing venues, developing presentations, and coordinating production and distribution of agendas, meeting/event materials, and online communications.
Participates in executive meetings and events; acknowledges and prioritizes issues for the office.
Oversees the hiring, training, supervising, and mentoring of assigned support staff and student interns.
Serves as the delegated budget assistant in monitoring budgetary matters.
Qualifications
Bachelor's Degree with 6+ years of relevant experience; or an equivalent combination of education and experience accepted.
Required Certifications: None.
Seniority Level Mid-Senior level
Employment Type Full‑time
Job Function Administrative
Industry Higher Education
Location:
University Park, PA
#J-18808-Ljbffr