B&M Global Services Manila
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Office Administrator, New York
role at
B&M Global Services Manila .
The Office Administrator will ensure office functions and business professionals are aligned to deliver exceptional service to internal and external clients consistently with firm standards and objectives; lead and manage office operations and procedures, ensuring smooth day‑to‑day functioning with a focus on efficiency and time management; develop internal office communication protocols, streamline administrative procedures, and supervise office business services, delegation, and task management.
Main Responsibilities
Work closely with the Office Secretarial Supervisor, United States Facilities Manager, and Office Managing Partner (OMP) to implement firm strategies, processes, policies, guidelines, and reporting to support efficient, high‑quality services in the office; ensure suitable office space maximizes employee productivity.
Lead all In‑Market Operations and Administration employees.
Manage and assist the Facilities lead in office space planning, maintenance, and renovations as necessary; serve as the point of contact with office landlords and liaise with facilities teams and relevant vendors on office lease requirements.
Organize and/or manage key office meetings (partner meetings, practice group meetings, office retreats, committee meetings, etc.) and internal and external events and gatherings; coordinate all office administration tasks such as catering, reception, and cleaning services.
Ensure, in cooperation with the Facilities lead, best‑in‑class facilities that effectively represent the brand and our standing in the market; supervise facility administration, hospitality reception, and cleaning services.
Work closely with the Regional Operating Officer (ROO) and NAO Secretarial Manager to ensure efficient delivery of secretarial support and meet secretarial ratios set by the firm.
Supervise the office secretarial supervisor to ensure workflow, performance, and training of legal secretaries meet client needs.
Determine optimal secretarial staffing assignments, manage utilization, and monitor workloads in consultation with the office secretarial supervisor.
Manage the annual performance evaluation and compensation processes for secretaries in collaboration with Human Resources, the Office Secretarial Supervisor, and the NAO.
Establish a working relationship with OMP and Finance Business Partners to support daily office requirements and budget management; collaborate with regional functional leaders to deliver effective services and meet local practice group needs.
Create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication while instilling a high‑performance culture.
Manage relationships with strategic partners, leasing companies, vendors, facilities managers, and suppliers.
Monitor key metrics such as engagement, strategic goal accomplishments, effective vendor management, service expenses, and compliance.
Engage with Office Services representatives to ensure mandatory office supplies data collection is ongoing and procurement is managed effectively.
Network with peers to represent the firm positively and communicate local market conditions and developments (competitor strategy, lateral moves, industry trends) to leadership.
Other duties as assigned to deliver the North America Office and firm strategy and operational effectiveness to the New York office.
Required Skills and Experience
A bachelor’s degree is required, preferably in business administration, finance, human resources, or a related field. MBA is not required, but is a plus.
Strong relevant experience with office management and administration, preferably in a law firm or professional services environment.
Ability to manage multiple stakeholders, managing partners, and functional in‑market business partners to build strong relationships, communicate effectively, and perform in large, complex environments with credibility and persuasiveness.
Ability to engage with key external stakeholders, brokers, and vendors.
Highly disciplined approach to executing strategies and programs to achieve the firm’s operational objectives.
Well‑developed and sophisticated organizational, communication, and interpersonal skills, with demonstrated ability to collaborate and build trust with partners and business professionals at all levels.
Strong ability to readily comprehend business objectives, lead, motivate, and mentor other professionals, including addressing performance concerns diligently.
Organized, detail‑oriented individual with strong project management skills and the ability to balance competing priorities in a time‑sensitive environment.
High level of discretion, diplomacy, and a commitment to maintaining the highest level of confidentiality.
Strong entrepreneurial skills and business‑focused mindset to effectively drive operations in a diverse and multicultural environment.
Proven track record of strong budgeting experience and financial skills to effectively manage office operational and administrative costs.
Reports to: North America Regional Operating Officer
Direct Reports: NYO Legal Secretaries
Position Type: In Market
Development Framework: Senior Manager
Baker McKenzie is a global law firm with 13,000 people in more than 70 offices worldwide. We foster a passionately collaborative community of 60 nationalities and are committed to world‑class career development at every level. Our unique international culture reflects the diversity of our global workforce and encourages collaboration across all offices.
This position is bonus‑eligible and includes benefits such as medical, dental, vision, and a 401(k) plan, based on the number of hours worked. The US base compensation for this position is expected to be $200,000 to $235,000 annually if located in an office in New York City.
NO AGENCIES PLEASE – Agency candidate submittals will not be considered for this role.
Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our international culture brings together a global family of individuals from diverse backgrounds. We encourage the best people—regardless of race, religion, belief, gender identity, disability, sexual orientation, or age—to fulfill their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates. Candidates requiring reasonable adjustments and accommodations during application or interview should notify recruitmentservices@bakermckenzie.com.
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Office Administrator, New York
role at
B&M Global Services Manila .
The Office Administrator will ensure office functions and business professionals are aligned to deliver exceptional service to internal and external clients consistently with firm standards and objectives; lead and manage office operations and procedures, ensuring smooth day‑to‑day functioning with a focus on efficiency and time management; develop internal office communication protocols, streamline administrative procedures, and supervise office business services, delegation, and task management.
Main Responsibilities
Work closely with the Office Secretarial Supervisor, United States Facilities Manager, and Office Managing Partner (OMP) to implement firm strategies, processes, policies, guidelines, and reporting to support efficient, high‑quality services in the office; ensure suitable office space maximizes employee productivity.
Lead all In‑Market Operations and Administration employees.
Manage and assist the Facilities lead in office space planning, maintenance, and renovations as necessary; serve as the point of contact with office landlords and liaise with facilities teams and relevant vendors on office lease requirements.
Organize and/or manage key office meetings (partner meetings, practice group meetings, office retreats, committee meetings, etc.) and internal and external events and gatherings; coordinate all office administration tasks such as catering, reception, and cleaning services.
Ensure, in cooperation with the Facilities lead, best‑in‑class facilities that effectively represent the brand and our standing in the market; supervise facility administration, hospitality reception, and cleaning services.
Work closely with the Regional Operating Officer (ROO) and NAO Secretarial Manager to ensure efficient delivery of secretarial support and meet secretarial ratios set by the firm.
Supervise the office secretarial supervisor to ensure workflow, performance, and training of legal secretaries meet client needs.
Determine optimal secretarial staffing assignments, manage utilization, and monitor workloads in consultation with the office secretarial supervisor.
Manage the annual performance evaluation and compensation processes for secretaries in collaboration with Human Resources, the Office Secretarial Supervisor, and the NAO.
Establish a working relationship with OMP and Finance Business Partners to support daily office requirements and budget management; collaborate with regional functional leaders to deliver effective services and meet local practice group needs.
Create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication while instilling a high‑performance culture.
Manage relationships with strategic partners, leasing companies, vendors, facilities managers, and suppliers.
Monitor key metrics such as engagement, strategic goal accomplishments, effective vendor management, service expenses, and compliance.
Engage with Office Services representatives to ensure mandatory office supplies data collection is ongoing and procurement is managed effectively.
Network with peers to represent the firm positively and communicate local market conditions and developments (competitor strategy, lateral moves, industry trends) to leadership.
Other duties as assigned to deliver the North America Office and firm strategy and operational effectiveness to the New York office.
Required Skills and Experience
A bachelor’s degree is required, preferably in business administration, finance, human resources, or a related field. MBA is not required, but is a plus.
Strong relevant experience with office management and administration, preferably in a law firm or professional services environment.
Ability to manage multiple stakeholders, managing partners, and functional in‑market business partners to build strong relationships, communicate effectively, and perform in large, complex environments with credibility and persuasiveness.
Ability to engage with key external stakeholders, brokers, and vendors.
Highly disciplined approach to executing strategies and programs to achieve the firm’s operational objectives.
Well‑developed and sophisticated organizational, communication, and interpersonal skills, with demonstrated ability to collaborate and build trust with partners and business professionals at all levels.
Strong ability to readily comprehend business objectives, lead, motivate, and mentor other professionals, including addressing performance concerns diligently.
Organized, detail‑oriented individual with strong project management skills and the ability to balance competing priorities in a time‑sensitive environment.
High level of discretion, diplomacy, and a commitment to maintaining the highest level of confidentiality.
Strong entrepreneurial skills and business‑focused mindset to effectively drive operations in a diverse and multicultural environment.
Proven track record of strong budgeting experience and financial skills to effectively manage office operational and administrative costs.
Reports to: North America Regional Operating Officer
Direct Reports: NYO Legal Secretaries
Position Type: In Market
Development Framework: Senior Manager
Baker McKenzie is a global law firm with 13,000 people in more than 70 offices worldwide. We foster a passionately collaborative community of 60 nationalities and are committed to world‑class career development at every level. Our unique international culture reflects the diversity of our global workforce and encourages collaboration across all offices.
This position is bonus‑eligible and includes benefits such as medical, dental, vision, and a 401(k) plan, based on the number of hours worked. The US base compensation for this position is expected to be $200,000 to $235,000 annually if located in an office in New York City.
NO AGENCIES PLEASE – Agency candidate submittals will not be considered for this role.
Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our international culture brings together a global family of individuals from diverse backgrounds. We encourage the best people—regardless of race, religion, belief, gender identity, disability, sexual orientation, or age—to fulfill their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates. Candidates requiring reasonable adjustments and accommodations during application or interview should notify recruitmentservices@bakermckenzie.com.
#J-18808-Ljbffr