Aquent is hiring: Executive Assistant in Woonsocket

Join to apply for the Executive Assistant role at Aquent 1 week ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. This range is provided by Aquent. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $27.00/hr - $30.00/hr Location and Commute Aquent has an exciting opportunity for an Executive Assistant in Woonsocket, RI . This is a hybrid position . For this reason we will only consider candidates who have no more than a 50‑minute commute to our client’s office. Employment Eligibility Be authorized to work in the United States Not require sponsorship of any kind for the duration of the assignment Be able to work on a W‑2 basis. C2C or 1099 is not permitted for this role About the Role You will be the backbone of administrative support for senior leadership, ensuring smooth, timely, and efficient operations. You will play a pivotal role in maintaining operational excellence, allowing executives to focus on strategic priorities that drive the company forward. Key Responsibilities Execute complex administrative office coordination to ensure seamless departmental operations. Conduct thorough research, data collection, analysis, and compilation for essential departmental reports. Manage and maintain critical files, reports, financial records, and confidential documents, ensuring strict regulatory compliance. Provide exceptional customer service by addressing internal and external inquiries, resolving issues, or directing them appropriately. Optimize departmental workflow and operations by effectively communicating established policies and procedures. Serve as the primary point of contact for internal and external stakeholders, facilitating concise and effective communication with employees, partners, and senior management. Prepare detailed financial records related to departmental expenditures, budget balances, investments, payroll, and operations. Review performance evaluations within the department to ensure compliance and support continuous improvement initiatives. Identify and implement opportunities to provide comprehensive administrative assistance to executive‑level and senior individual contributors, ensuring consistent departmental functionality. Coordinate the onboarding process for new hires, including equipment and software setup. Qualifications A verifiable High School Diploma or GED is required. 5+ years of dedicated Executive Assistant experience, demonstrating a proven track record of supporting high‑level executives and leadership. Exceptional proficiency in Microsoft Office Suite, including Outlook, Outlook Calendar, Word, and Excel. Extensive experience with making complex travel arrangements and meticulously submitting expenses post‑travel. Demonstrated experience in ordering and managing office supplies, including stocking and inventory. Proven ability to plan and execute large meetings, including reserving conference rooms and managing logistics. Experience with organizing, ordering, and setting up catering for meetings and events. A collaborative spirit with experience in backing up other Executive Assistants, ensuring continuous support coverage. Working knowledge of problem‑solving and decision‑making skills. Flexibility with working hours, typically within an 8:30 AM – 5:00 PM schedule. Nice‑to‑Have: Familiarity with the Concur system is a plus. Nice‑to‑Have: A Bachelor’s degree, specialized training, or relevant professional qualification is preferred. Seniority level Mid‑Senior level Employment type Temporary Job function Administrative Industries Retail, Online and Mail Order Retail, and Retail Apparel and Fashion Aquent is an equal‑opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive. #J-18808-Ljbffr