City of Coweta, OK
Salary :
$39,520.00 Annually Location :
Coweta, OK Job Type:
Full-Time Job Number:
00089 Department:
Finance Opening Date:
10/21/2025 Closing Date:
11/21/2025 11:59 PM Central
Description
Responsible for performing a variety of duties in support of the Finance department and Municipal Court; receives and verifies invoices for goods and services; enters invoices for payment; manages vendor checks for mailing; answers telephone, and provides professional, effective and efficient public service to the general public and City staff. Acts as backup Cashier as needed. Communicates with supervisors, coworkers, customers and vendors in person, in writing, by telephone or email. This role routinely uses office equipment such as computers for various applications, phones, photocopiers, scanners and shredding machines. Dependability, integrity, analytical thinking, initiative, cooperation, persistence, and tolerance of stress are also core elements. Work is performed under the supervision of the Assistant City Manager and Court Clerk. Examples of Duties
Job Responsibilities • Verifies invoices, vendor information and price changes; enters information into computer for payments due. • Researches outstanding vendor purchase orders and invoices • Maintains Purchase Order files with receipts. • Prepares and submits claims list to Department Heads, Assistant City Manager and City Manager for approval for payments to vendors for accounts payable. • Provides support to the Court Clerk, including processing citations, answering phone calls; processing dockets; attending weekly Municipal Court. • Reviews ambulance runs daily and submits the information for appropriate billing. • Collects and processes payments received, assists in balancing receipts and payments, enters payments using proper transaction codes. • Maintains a balanced drawer that is submitted for close-out daily by 2:00 p.m. • Answers and operates central telephone system and routes callers or provides information as required, when needed. • Receives the public and answers questions; responds to inquiries from employees, citizens, and others. • Maintains equipment at City Hall and ensures that copier, fax machine, and shredder are in working order for use. • Performs other duties as assigned. Typical Qualifications
Experience Required: 2 years of work experience in accounts payable, clerical, secretarial, paralegal or administrative work with emphasis on pertinent federal, state and local codes, laws and regulations. Experience with Incode software or other Municipal Court software preferred. Any equivalent combination of experience and education may be considered. Certifications: Must have, or be willing to obtain, Oklahoma Municipal Court Clerk Certification; must be bondable. Minimum Education Requirements: Graduation from a high school or GED equivalent with course work in general office practices such as typing, accounting, use of business machines and data processing. We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, flexible spending accounts, life insurance, long-term disability, supplemental insurances, tele health, paid holidays, vacation, pto and sick leave.
$39,520.00 Annually Location :
Coweta, OK Job Type:
Full-Time Job Number:
00089 Department:
Finance Opening Date:
10/21/2025 Closing Date:
11/21/2025 11:59 PM Central
Description
Responsible for performing a variety of duties in support of the Finance department and Municipal Court; receives and verifies invoices for goods and services; enters invoices for payment; manages vendor checks for mailing; answers telephone, and provides professional, effective and efficient public service to the general public and City staff. Acts as backup Cashier as needed. Communicates with supervisors, coworkers, customers and vendors in person, in writing, by telephone or email. This role routinely uses office equipment such as computers for various applications, phones, photocopiers, scanners and shredding machines. Dependability, integrity, analytical thinking, initiative, cooperation, persistence, and tolerance of stress are also core elements. Work is performed under the supervision of the Assistant City Manager and Court Clerk. Examples of Duties
Job Responsibilities • Verifies invoices, vendor information and price changes; enters information into computer for payments due. • Researches outstanding vendor purchase orders and invoices • Maintains Purchase Order files with receipts. • Prepares and submits claims list to Department Heads, Assistant City Manager and City Manager for approval for payments to vendors for accounts payable. • Provides support to the Court Clerk, including processing citations, answering phone calls; processing dockets; attending weekly Municipal Court. • Reviews ambulance runs daily and submits the information for appropriate billing. • Collects and processes payments received, assists in balancing receipts and payments, enters payments using proper transaction codes. • Maintains a balanced drawer that is submitted for close-out daily by 2:00 p.m. • Answers and operates central telephone system and routes callers or provides information as required, when needed. • Receives the public and answers questions; responds to inquiries from employees, citizens, and others. • Maintains equipment at City Hall and ensures that copier, fax machine, and shredder are in working order for use. • Performs other duties as assigned. Typical Qualifications
Experience Required: 2 years of work experience in accounts payable, clerical, secretarial, paralegal or administrative work with emphasis on pertinent federal, state and local codes, laws and regulations. Experience with Incode software or other Municipal Court software preferred. Any equivalent combination of experience and education may be considered. Certifications: Must have, or be willing to obtain, Oklahoma Municipal Court Clerk Certification; must be bondable. Minimum Education Requirements: Graduation from a high school or GED equivalent with course work in general office practices such as typing, accounting, use of business machines and data processing. We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, flexible spending accounts, life insurance, long-term disability, supplemental insurances, tele health, paid holidays, vacation, pto and sick leave.