Career Group
Administrative Assistant | Global Finance Firm
Career Group, San Francisco, California, United States, 94199
Overview
This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range
$110,000.00/yr - $120,000.00/yr Direct message the job poster from Career Group Schedule: 5 days onsite with some flexibility An industry-leading global private equity firm is seeking an
Administrative Assistant
to support a Managing Director and their team. This is a unique opportunity to join a dynamic, fast-paced environment where excellence, collaboration, and integrity are valued at every level. About the Role
As an Administrative Assistant, you will play a key role in supporting senior leadership through seamless scheduling, communication, and coordination. This position requires a proactive individual with strong organizational skills, professionalism, and discretion. You’ll work closely with internal stakeholders, clients, and other executive assistants across the firm. Key Responsibilities
Manage calendars for the Managing Director and team, including scheduling internal and external meetings Serve as a primary point of contact and gatekeeper for calls and scheduling requests Coordinate travel arrangements (domestic and international), including flights, hotels, and car service Process and track detailed expense reports and reimbursements Book meeting rooms, greet guests, and manage visitor logistics Support other professionals and team members as needed Maintain and organize files and handle ad hoc projects with efficiency and discretion What We’re Looking For
4+ years of administrative experience supporting multiple professionals in a fast-paced setting Experience in the finance industry required Strong communication skills and emotional intelligence Exceptional attention to detail and organizational skills Ability to prioritize tasks, meet deadlines, and adapt to shifting priorities Discretion and a high degree of professionalism and confidentiality Tech-savvy with proficiency in Microsoft Office Suite; familiarity with Concur is a plus Independent, proactive, and dependable with strong follow-through You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. SF: We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/ Seniority level
Not Applicable Employment type
Full-time Job function
Administrative Industries: Venture Capital and Private Equity Principals and Financial Services
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This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range
$110,000.00/yr - $120,000.00/yr Direct message the job poster from Career Group Schedule: 5 days onsite with some flexibility An industry-leading global private equity firm is seeking an
Administrative Assistant
to support a Managing Director and their team. This is a unique opportunity to join a dynamic, fast-paced environment where excellence, collaboration, and integrity are valued at every level. About the Role
As an Administrative Assistant, you will play a key role in supporting senior leadership through seamless scheduling, communication, and coordination. This position requires a proactive individual with strong organizational skills, professionalism, and discretion. You’ll work closely with internal stakeholders, clients, and other executive assistants across the firm. Key Responsibilities
Manage calendars for the Managing Director and team, including scheduling internal and external meetings Serve as a primary point of contact and gatekeeper for calls and scheduling requests Coordinate travel arrangements (domestic and international), including flights, hotels, and car service Process and track detailed expense reports and reimbursements Book meeting rooms, greet guests, and manage visitor logistics Support other professionals and team members as needed Maintain and organize files and handle ad hoc projects with efficiency and discretion What We’re Looking For
4+ years of administrative experience supporting multiple professionals in a fast-paced setting Experience in the finance industry required Strong communication skills and emotional intelligence Exceptional attention to detail and organizational skills Ability to prioritize tasks, meet deadlines, and adapt to shifting priorities Discretion and a high degree of professionalism and confidentiality Tech-savvy with proficiency in Microsoft Office Suite; familiarity with Concur is a plus Independent, proactive, and dependable with strong follow-through You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. SF: We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/ Seniority level
Not Applicable Employment type
Full-time Job function
Administrative Industries: Venture Capital and Private Equity Principals and Financial Services
#J-18808-Ljbffr