PruittHealth
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Business Office Manager HCC
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PruittHealth Job Purpose: Assists Administrator in ensuring that all functional areas required to operate the facility are covered at all times. The primary duty consists of managing and overseeing the accounting, general bookkeeping and personnel record management of the facility. Key Responsibilities
Answer phones and greet guests with courtesy and professionalism; accept appropriate information or messages. Provide backup receptionist duties to ensure the front desk is properly covered during business hours. Accept initial inquiry information, provide marketing tours, and arrange marketing meals as appropriate. Participate in recruiting, interviewing, evaluation and supervision of receptionist staff and provide general direction to ensure staff hours, quality services, and customer service are met. Process all new hire pre-employment documentation, ensuring all background and pre-employment checks are completed satisfactorily per policy. Assist Administrator and department leaders with tracking partner performance evaluations. Receive and distribute mail to appropriate personnel and residents within 24 hours of receipt. Ensure proper business office documents and postings are regularly updated and monitored for staff and resident communication areas. Assist Administrator and/or Life Enrichment Coordinator with seasonal decorating and events. Maintain office calendar of move-ins/move-outs, staff vacations, events, etc. Accept and receive monthly rental and other payments; maintain records of all payments received on applicable tenant account cards. Enter deposits daily into the Accounts Receivable (A/R) system, process deposits via scanner or take to the bank and file records. Update the A/R system daily with census changes (move-ins, move-outs, transfers, level of care changes); maintain open communication with Marketing Director for smooth information flow. Generate monthly resident billings and review for accuracy. Monitor and collect past due rents in a timely manner; coordinate with Medicaid case managers, residents, family members and/or responsible parties; follow Frontier Management collection policy. Maintain resident, employee and other business files. Manage time clock records; enter time off data; review missed punches; conduct error reviews twice per week; communicate clock-in policies with employees and inform department heads of any policy misuse/abuse. Review payroll data and coordinate with Staff Accountant for final submission. Prepare time cards for facility staff and calculate regular and overtime hours worked for each pay period. Enter new employee information, wage changes, address changes, and employee termination information into the intranet in a timely manner. Code Accounts Payable invoices, submit to the Executive Director for review, copy for business office, and send original invoices to the Home Office weekly. Communicate with Staff Accounting as needed to ensure A/P, A/R, and payroll processes operate smoothly and resolve issues promptly. Follow up with vendors for missing invoices as necessary. Minimum Education Required
Associate of Arts degree or diploma from a technical school, with courses in related subjects. Minimum Experience Required
Minimum of six (6) months experience in a payroll, insurance and/or clerical position. Additional Qualifications (Preferred)
Two (2) years’ experience in payroll, insurance and/or clerical position. Type at least 50 words per minute. Family Makes Us Stronger.
Our family, your family, one family. Committed to loving, giving, and caring. United in making a difference. We are eager to connect with you!
Apply Now
to get started at PruittHealth! As an Equal Employment Opportunity employer, all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status. Job
Administrative Primary Location
Georgia-Atlanta Schedule
Full-time Shift
1st Shift Job Posting
Oct 17, 2025, 12:58:33 PM Work Locations
PruittPlace - Buckhead LLC Georgia-Atlanta (No longer including non-job content or extraneous postings)
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Business Office Manager HCC
role at
PruittHealth Job Purpose: Assists Administrator in ensuring that all functional areas required to operate the facility are covered at all times. The primary duty consists of managing and overseeing the accounting, general bookkeeping and personnel record management of the facility. Key Responsibilities
Answer phones and greet guests with courtesy and professionalism; accept appropriate information or messages. Provide backup receptionist duties to ensure the front desk is properly covered during business hours. Accept initial inquiry information, provide marketing tours, and arrange marketing meals as appropriate. Participate in recruiting, interviewing, evaluation and supervision of receptionist staff and provide general direction to ensure staff hours, quality services, and customer service are met. Process all new hire pre-employment documentation, ensuring all background and pre-employment checks are completed satisfactorily per policy. Assist Administrator and department leaders with tracking partner performance evaluations. Receive and distribute mail to appropriate personnel and residents within 24 hours of receipt. Ensure proper business office documents and postings are regularly updated and monitored for staff and resident communication areas. Assist Administrator and/or Life Enrichment Coordinator with seasonal decorating and events. Maintain office calendar of move-ins/move-outs, staff vacations, events, etc. Accept and receive monthly rental and other payments; maintain records of all payments received on applicable tenant account cards. Enter deposits daily into the Accounts Receivable (A/R) system, process deposits via scanner or take to the bank and file records. Update the A/R system daily with census changes (move-ins, move-outs, transfers, level of care changes); maintain open communication with Marketing Director for smooth information flow. Generate monthly resident billings and review for accuracy. Monitor and collect past due rents in a timely manner; coordinate with Medicaid case managers, residents, family members and/or responsible parties; follow Frontier Management collection policy. Maintain resident, employee and other business files. Manage time clock records; enter time off data; review missed punches; conduct error reviews twice per week; communicate clock-in policies with employees and inform department heads of any policy misuse/abuse. Review payroll data and coordinate with Staff Accountant for final submission. Prepare time cards for facility staff and calculate regular and overtime hours worked for each pay period. Enter new employee information, wage changes, address changes, and employee termination information into the intranet in a timely manner. Code Accounts Payable invoices, submit to the Executive Director for review, copy for business office, and send original invoices to the Home Office weekly. Communicate with Staff Accounting as needed to ensure A/P, A/R, and payroll processes operate smoothly and resolve issues promptly. Follow up with vendors for missing invoices as necessary. Minimum Education Required
Associate of Arts degree or diploma from a technical school, with courses in related subjects. Minimum Experience Required
Minimum of six (6) months experience in a payroll, insurance and/or clerical position. Additional Qualifications (Preferred)
Two (2) years’ experience in payroll, insurance and/or clerical position. Type at least 50 words per minute. Family Makes Us Stronger.
Our family, your family, one family. Committed to loving, giving, and caring. United in making a difference. We are eager to connect with you!
Apply Now
to get started at PruittHealth! As an Equal Employment Opportunity employer, all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status. Job
Administrative Primary Location
Georgia-Atlanta Schedule
Full-time Shift
1st Shift Job Posting
Oct 17, 2025, 12:58:33 PM Work Locations
PruittPlace - Buckhead LLC Georgia-Atlanta (No longer including non-job content or extraneous postings)
#J-18808-Ljbffr