NYS Office for People With Developmental Disabilities
Office Assistant 1
NYS Office for People With Developmental Disabilities, New York, New York, us, 10261
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NYS Office for People With Developmental Disabilities provided pay range
This range is provided by NYS Office for People With Developmental Disabilities. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range
$36,232.00/yr - $44,828.00/yr Duties Description
POSITION DESCRIPTION: Seeking a detail-oriented and reliable Office Assistant 1 to provide administrative and operational support to the Discretionary Procurement Unit (DPU) within the Business Office. The incumbent will assist with routine procurement activities that support construction- and service-related needs across multiple regional campuses, ensuring adherence to applicable laws, rules, regulations, and agency policies. PRIMARY DUTIES AND RESPONSIBILITIES
Duties include, but are not limited to: Assist with the coordination and processing of construction and service procurements for multiple regional campuses in accordance with established procedures and timelines. Draft and issue Requests for Quotations (RFQs), including the preparation and publication of addenda/amendments, as directed. Conduct vendor responsibility reviews using LexisNexis and other approved databases/search tools; document findings and elevate issues pursuant to guidance. Compile, maintain, and route procurement records to designated reviewers and approvers; ensure files are accurate, complete, and audit-ready. Perform data entry and maintain project tracking logs (e.g., Microsoft Excel), ensuring data integrity and version control. Apply and maintain compliance with procurement policies and procedures; assist with the implementation of new systems and process improvements, as assigned. Research and remain current on New York State Preferred Sources and OGS Centralized Contracts to support sourcing determinations. Coordinate and maintain the DPU calendar; schedule site visits and closing dates and issue timely reminders for vendor engagements and staff notifications. Monitor and manage the DPU shared mailbox; triage incoming PSES solicitation requests and vendor inquiries to ensure timely and professional responses. Support vendor outreach activities, including communications via M/WBE, SDVOB, and local vendor databases; track responses and participation. Participate in required trainings (e.g., SLMS) and apply learning to unit operations. Review quotes for mathematical accuracy and compliance requirements, including applicable prevailing wage obligations. Prepare and process confirming purchase orders for commodities and services consistent with policy and guidance. Telecommuting may be available after successful completion of training and onboarding Travel may be required, for meetings or trainings. Minimum Qualifications
Non-Competitive: There are no minimum education or experience requirements for this title. Open Competitive: Candidates must be reachable for appointment on Current Civil Service Eligible List for this title. Transfer: Candidates must have one year of permanent competitive, non-competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm. 55 B/C QUALIFICATIONS: Possess the minimum qualifications for this title as established by the Department of Civil Service and listed on the most recent exam announcement. Meet the applicable minimal mental and/or physical requirements for the job (with a reasonable accommodation, if necessary). Have a current Eligibility Letter from the NYS Department of Civil Service and be able to provide it to the Human Resources Office upon request. Additional Comments
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title. At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status. If you are currently a New York State employee serving in a permanent competitive qualifying title and eligible for a transfer via Section 70.1 of the Civil Service Law, you may be appointed to this title as a permanent competitive employee. For CSEA positions: Local Bidding Agreements will be honored. Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume. All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility. If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice. Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee or job applicant believes that they need a reasonable accommodation, they should contact the Reasonable Accommodation Unit at (518) 486-7222 or email accommodationrequests@opwdd.ny.gov to obtain information and RA forms. Savings programs such as the U.S. Savings Bond and the College Savings Plan. Voluntary pre-tax savings programs such as Health Care Spending Account and the Dependent Care Advantage Account offer employees options to pay for uncovered health care expenses or dependent care expenses. Access to the Employee Assistance Program (EAP) an assessment and referral service that connects employees with local service providers and support services to address their personal needs. Life insurance and Disability insurance. The New York State Deferred Compensation Plan is a voluntary retirement plan that offers employees the option to invest a part of their salaries for retirement on a tax-deferred basis. Paid Holidays and Leave: Thirteen (13) paid holidays each year; Thirteen (13) days of paid vacation leave initially; Five (5) days paid personal leave each year; Thirteen (13) days of paid sick leave each year (PEF/CSEA), which may carry over from year to year; Up to three (3) days professional leave each year to participate in professional development events. All people with disabilities are encouraged to apply. Seniority level
Entry level Employment type
Full-time Job function
Administrative Industries
Government Administration Note: This refined description retains the core responsibilities and qualifications relevant to the Office Assistant 1 role, while removing extraneous postings and non-essential boilerplate.
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This range is provided by NYS Office for People With Developmental Disabilities. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range
$36,232.00/yr - $44,828.00/yr Duties Description
POSITION DESCRIPTION: Seeking a detail-oriented and reliable Office Assistant 1 to provide administrative and operational support to the Discretionary Procurement Unit (DPU) within the Business Office. The incumbent will assist with routine procurement activities that support construction- and service-related needs across multiple regional campuses, ensuring adherence to applicable laws, rules, regulations, and agency policies. PRIMARY DUTIES AND RESPONSIBILITIES
Duties include, but are not limited to: Assist with the coordination and processing of construction and service procurements for multiple regional campuses in accordance with established procedures and timelines. Draft and issue Requests for Quotations (RFQs), including the preparation and publication of addenda/amendments, as directed. Conduct vendor responsibility reviews using LexisNexis and other approved databases/search tools; document findings and elevate issues pursuant to guidance. Compile, maintain, and route procurement records to designated reviewers and approvers; ensure files are accurate, complete, and audit-ready. Perform data entry and maintain project tracking logs (e.g., Microsoft Excel), ensuring data integrity and version control. Apply and maintain compliance with procurement policies and procedures; assist with the implementation of new systems and process improvements, as assigned. Research and remain current on New York State Preferred Sources and OGS Centralized Contracts to support sourcing determinations. Coordinate and maintain the DPU calendar; schedule site visits and closing dates and issue timely reminders for vendor engagements and staff notifications. Monitor and manage the DPU shared mailbox; triage incoming PSES solicitation requests and vendor inquiries to ensure timely and professional responses. Support vendor outreach activities, including communications via M/WBE, SDVOB, and local vendor databases; track responses and participation. Participate in required trainings (e.g., SLMS) and apply learning to unit operations. Review quotes for mathematical accuracy and compliance requirements, including applicable prevailing wage obligations. Prepare and process confirming purchase orders for commodities and services consistent with policy and guidance. Telecommuting may be available after successful completion of training and onboarding Travel may be required, for meetings or trainings. Minimum Qualifications
Non-Competitive: There are no minimum education or experience requirements for this title. Open Competitive: Candidates must be reachable for appointment on Current Civil Service Eligible List for this title. Transfer: Candidates must have one year of permanent competitive, non-competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm. 55 B/C QUALIFICATIONS: Possess the minimum qualifications for this title as established by the Department of Civil Service and listed on the most recent exam announcement. Meet the applicable minimal mental and/or physical requirements for the job (with a reasonable accommodation, if necessary). Have a current Eligibility Letter from the NYS Department of Civil Service and be able to provide it to the Human Resources Office upon request. Additional Comments
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title. At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status. If you are currently a New York State employee serving in a permanent competitive qualifying title and eligible for a transfer via Section 70.1 of the Civil Service Law, you may be appointed to this title as a permanent competitive employee. For CSEA positions: Local Bidding Agreements will be honored. Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume. All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility. If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice. Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee or job applicant believes that they need a reasonable accommodation, they should contact the Reasonable Accommodation Unit at (518) 486-7222 or email accommodationrequests@opwdd.ny.gov to obtain information and RA forms. Savings programs such as the U.S. Savings Bond and the College Savings Plan. Voluntary pre-tax savings programs such as Health Care Spending Account and the Dependent Care Advantage Account offer employees options to pay for uncovered health care expenses or dependent care expenses. Access to the Employee Assistance Program (EAP) an assessment and referral service that connects employees with local service providers and support services to address their personal needs. Life insurance and Disability insurance. The New York State Deferred Compensation Plan is a voluntary retirement plan that offers employees the option to invest a part of their salaries for retirement on a tax-deferred basis. Paid Holidays and Leave: Thirteen (13) paid holidays each year; Thirteen (13) days of paid vacation leave initially; Five (5) days paid personal leave each year; Thirteen (13) days of paid sick leave each year (PEF/CSEA), which may carry over from year to year; Up to three (3) days professional leave each year to participate in professional development events. All people with disabilities are encouraged to apply. Seniority level
Entry level Employment type
Full-time Job function
Administrative Industries
Government Administration Note: This refined description retains the core responsibilities and qualifications relevant to the Office Assistant 1 role, while removing extraneous postings and non-essential boilerplate.
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