BL Companies
Job Details
Job Location : King of Prussia Office - King of Prussia, PA
Salary Range : Undisclosed Description Qualifications Senior Project Coordinator BL Companies is expanding one of our key client’s program team and seeking a detail-oriented person who thrives in a fast-paced, collaborative environment. This role is ideal for someone who enjoys multitasking, supporting complex projects, and driving efficiency in project execution. As a Senior Project Coordinator, you’ll play a crucial role in supporting Project Managers, managing program communications, tracking budgets, coordinating documentation, and ensuring smooth logistics. You’ll serve as a key liaison between internal teams, external partners, and stakeholders, helping ensure program success from start to finish. This position can be based in any of BL’s offices Key Responsibilities:
Administrative & Logistical Support
Maintain and update the Program Tracker, reconciling discrepancies and ensuring project status consistency. Attend meetings, take notes, track action items, and follow up to ensure accountability. Assist with project and resource planning phases in Deltek Vantagepoint. Project Setup & Documentation
Input new projects into Vantagepoint, open project numbers, and update base information. Prepare draft proposals and agreements using templates. Organize folders, schedule sheets, and maintain version control and QA/QC on outgoing documents. Jurisdictional Research & Permitting
Conduct initial jurisdictional research and reach out to authorities for clarifications. Assist with permit submissions and monitor updates to ensure timely responses. Consultant & Stakeholder Coordination
Request and track proposals, contracts, and responses from subconsultants. Monitor RFIs, submittals, and follow up for responses. Technical & Team Support
Create Teams channels, Bluebeam sessions, and assist with specifications. Compile and distribute meeting notes, help with drawing uploads to BIM360, and post updates. Reporting & Analytics
Analyze program data, identify trends, and generate weekly status reports summarizing key metrics. Financial & Contractual Support
Monitor invoice submissions and approvals, track actuals vs. budget, and flag discrepancies. Ensure deliverables and timelines align with contractual obligations. Tool & System Optimization
Audit Vantagepoint entries for consistency and accuracy. Identify repetitive tasks for automation. Qualifications & Experience:
5+ years of experience in program coordination, preferably in A/E or consulting environments. Proficiency in project management tools (Deltek, BIM360, Bluebeam), Microsoft Office, and electronic file management and strong skills in Microsoft Excel. Strong organizational, multitasking, and communication skills. Ability to work independently and collaboratively in a hybrid environment. Preferred: Associate’s degree or higher, experience with QA/QC, Deltek/Vantagepoint, Bluebeam, and CAD software. Authority & Escalation:
Empowered to act independently in administrative, organizational, and logistical tasks. Collaborates with Project Managers for decisions involving financial commitments, client communication, or scope changes. Escalates issues to Project Manager or Program Manager as appropriate. BL Companies is 100% employee owned, giving us a competitive edge and a unique distinction from most other companies. We offer a competitive benefit package which includes 6 paid holidays plus the week from Christmas to New Years paid, generous PTO, Medical, Dental and Vision insurance, disability insurance, life insurance, 401k matching, and our Employee Stock Ownership Plan. We are an ENR Top 500 firm that provides engineering, architecture, land surveying, and environmental consulting services to the public and private sectors. BL has 18 offices and is expanding. Our employee owners are capable of being successful working in hybrid environments, and we are now offering opportunities to continue in this setting.
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Job Location : King of Prussia Office - King of Prussia, PA
Salary Range : Undisclosed Description Qualifications Senior Project Coordinator BL Companies is expanding one of our key client’s program team and seeking a detail-oriented person who thrives in a fast-paced, collaborative environment. This role is ideal for someone who enjoys multitasking, supporting complex projects, and driving efficiency in project execution. As a Senior Project Coordinator, you’ll play a crucial role in supporting Project Managers, managing program communications, tracking budgets, coordinating documentation, and ensuring smooth logistics. You’ll serve as a key liaison between internal teams, external partners, and stakeholders, helping ensure program success from start to finish. This position can be based in any of BL’s offices Key Responsibilities:
Administrative & Logistical Support
Maintain and update the Program Tracker, reconciling discrepancies and ensuring project status consistency. Attend meetings, take notes, track action items, and follow up to ensure accountability. Assist with project and resource planning phases in Deltek Vantagepoint. Project Setup & Documentation
Input new projects into Vantagepoint, open project numbers, and update base information. Prepare draft proposals and agreements using templates. Organize folders, schedule sheets, and maintain version control and QA/QC on outgoing documents. Jurisdictional Research & Permitting
Conduct initial jurisdictional research and reach out to authorities for clarifications. Assist with permit submissions and monitor updates to ensure timely responses. Consultant & Stakeholder Coordination
Request and track proposals, contracts, and responses from subconsultants. Monitor RFIs, submittals, and follow up for responses. Technical & Team Support
Create Teams channels, Bluebeam sessions, and assist with specifications. Compile and distribute meeting notes, help with drawing uploads to BIM360, and post updates. Reporting & Analytics
Analyze program data, identify trends, and generate weekly status reports summarizing key metrics. Financial & Contractual Support
Monitor invoice submissions and approvals, track actuals vs. budget, and flag discrepancies. Ensure deliverables and timelines align with contractual obligations. Tool & System Optimization
Audit Vantagepoint entries for consistency and accuracy. Identify repetitive tasks for automation. Qualifications & Experience:
5+ years of experience in program coordination, preferably in A/E or consulting environments. Proficiency in project management tools (Deltek, BIM360, Bluebeam), Microsoft Office, and electronic file management and strong skills in Microsoft Excel. Strong organizational, multitasking, and communication skills. Ability to work independently and collaboratively in a hybrid environment. Preferred: Associate’s degree or higher, experience with QA/QC, Deltek/Vantagepoint, Bluebeam, and CAD software. Authority & Escalation:
Empowered to act independently in administrative, organizational, and logistical tasks. Collaborates with Project Managers for decisions involving financial commitments, client communication, or scope changes. Escalates issues to Project Manager or Program Manager as appropriate. BL Companies is 100% employee owned, giving us a competitive edge and a unique distinction from most other companies. We offer a competitive benefit package which includes 6 paid holidays plus the week from Christmas to New Years paid, generous PTO, Medical, Dental and Vision insurance, disability insurance, life insurance, 401k matching, and our Employee Stock Ownership Plan. We are an ENR Top 500 firm that provides engineering, architecture, land surveying, and environmental consulting services to the public and private sectors. BL has 18 offices and is expanding. Our employee owners are capable of being successful working in hybrid environments, and we are now offering opportunities to continue in this setting.
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