Air Systems Engineering Inc.
Commercial HVAC Install Project Coordinator
Air Systems Engineering Inc., Tacoma, Washington, us, 98417
Air Systems Engineering is seeking a Commercial HVAC Install Project Coordinator. This role is responsible for supporting the planning, scheduling, and execution of commercial HVAC installation projects from start to finish, serving as the central point of communication between project managers, field crews, vendors, and customers to ensure installations are completed on time, within budget, and in line with quality and safety standards.
Key Responsibilities Project Coordination & Scheduling
Coordinate and schedule project timelines, equipment deliveries, subcontractors, and field crews.
Track project milestones and proactively adjust schedules to avoid delays.
Maintain up-to-date project documentation.
Communication & Collaboration
Serve as the primary liaison between customers, internal teams, and external vendors.
Communicate project status updates, changes, and issues to team.
Support field teams by ensuring they have the correct plans, equipment, and materials before work begins.
Administrative & Financial Support
Manage purchase orders, material requisitions, and delivery tracking.
Document change orders and coordinate approvals.
Assist in project billings.
Compliance & Quality
Ensure all projects adhere to company standards, safety guidelines, and customer specifications.
Support preparation of closeout documents, warranties, and O&M manuals.
Help facilitate inspections and ensure punch list items are resolved.
Qualifications Required
2 years of experience in construction, HVAC, or mechanical contracting (project coordination or related role).
Strong organizational and time-management skills with the ability to manage multiple projects simultaneously.
Excellent written and verbal communication skills.
Proficiency in MS Office Suite (Excel, Word, Outlook); scheduling or project management software a plus.
Knowledge of HVAC systems, mechanical drawings, and construction terminology.
Preferred
Experience working in a commercial HVAC, construction, or mechanical service environment.
Familiarity with Procore, Bluebeam, or similar project management tools.
Skills & Competencies
Detail-oriented and able to anticipate project needs.
Strong problem-solving and follow-through abilities.
Team player with the ability to work independently under minimal supervision.
Customer-service mindset with professionalism in client interactions.
Working Conditions
Office-based with frequent communication to field teams and vendors.
Occasional site visits to active projects as needed.
Fast-paced environment requiring adaptability and prioritization.
Starting wage range for this position is $25 to $35 per hour
Benefits package includes
Medical, dental, and vision insurance for employees and dependents
Company paid basic life insurance, long term disability, and EAP
Voluntary short term disability, additional life, and Aflac products
401k retirement plan with company match
7 paid holidays
80 hours vacation (accrued based on hours worked and increased at 5 and 10 years of service)
40 hours personal time off (upon 1 year of employment and increased at 3 and 5 years of service)
Discretionary bonuses
To be considered for employment, applicants must be at least 18 years of age and legally authorized to work in the United States. We are unable to consider applicants that are minors or require sponsorship for employment visa status. We are an equal opportunity workplace and applications for employment are considered without regard to race, color, religion, gender, age, disability, marital status, or any other basis prohibited by law. Written offers of employment are contingent upon candidates successfully passing a criminal background inquiry, pre-employment drug screen, and driving record inquiry.
Air Systems Engineering Inc.
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Key Responsibilities Project Coordination & Scheduling
Coordinate and schedule project timelines, equipment deliveries, subcontractors, and field crews.
Track project milestones and proactively adjust schedules to avoid delays.
Maintain up-to-date project documentation.
Communication & Collaboration
Serve as the primary liaison between customers, internal teams, and external vendors.
Communicate project status updates, changes, and issues to team.
Support field teams by ensuring they have the correct plans, equipment, and materials before work begins.
Administrative & Financial Support
Manage purchase orders, material requisitions, and delivery tracking.
Document change orders and coordinate approvals.
Assist in project billings.
Compliance & Quality
Ensure all projects adhere to company standards, safety guidelines, and customer specifications.
Support preparation of closeout documents, warranties, and O&M manuals.
Help facilitate inspections and ensure punch list items are resolved.
Qualifications Required
2 years of experience in construction, HVAC, or mechanical contracting (project coordination or related role).
Strong organizational and time-management skills with the ability to manage multiple projects simultaneously.
Excellent written and verbal communication skills.
Proficiency in MS Office Suite (Excel, Word, Outlook); scheduling or project management software a plus.
Knowledge of HVAC systems, mechanical drawings, and construction terminology.
Preferred
Experience working in a commercial HVAC, construction, or mechanical service environment.
Familiarity with Procore, Bluebeam, or similar project management tools.
Skills & Competencies
Detail-oriented and able to anticipate project needs.
Strong problem-solving and follow-through abilities.
Team player with the ability to work independently under minimal supervision.
Customer-service mindset with professionalism in client interactions.
Working Conditions
Office-based with frequent communication to field teams and vendors.
Occasional site visits to active projects as needed.
Fast-paced environment requiring adaptability and prioritization.
Starting wage range for this position is $25 to $35 per hour
Benefits package includes
Medical, dental, and vision insurance for employees and dependents
Company paid basic life insurance, long term disability, and EAP
Voluntary short term disability, additional life, and Aflac products
401k retirement plan with company match
7 paid holidays
80 hours vacation (accrued based on hours worked and increased at 5 and 10 years of service)
40 hours personal time off (upon 1 year of employment and increased at 3 and 5 years of service)
Discretionary bonuses
To be considered for employment, applicants must be at least 18 years of age and legally authorized to work in the United States. We are unable to consider applicants that are minors or require sponsorship for employment visa status. We are an equal opportunity workplace and applications for employment are considered without regard to race, color, religion, gender, age, disability, marital status, or any other basis prohibited by law. Written offers of employment are contingent upon candidates successfully passing a criminal background inquiry, pre-employment drug screen, and driving record inquiry.
Air Systems Engineering Inc.
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