AgeWell Solvere Living
Overview
Business Office Director at AgeWell Solvere Living – Sonata Boca Raton, FL. This role oversees the accounting and Human Resources functions at the community and may manage other administrative team members. Responsibilities
Codes all invoices for payment. Verifies the appropriate approvals on all invoices. Provide vendor information to the Accounting department. Batches weekly invoices for payment. Audits expense reports and petty cash reconciliations. Provides month-end close accruals to Accounting department. Responds to vendor inquiries. Adheres to the weekly accounting cycle. Enters post ancillary charges/fees into billing system. Assists General Manager in reviewing Resident bills. Assists General Manager with Resident file maintenance. Distributes Resident bills in a timely manner. Demonstrates understanding of components of an accrual basis financial statement. Analyzes variances in departmental payroll vs. budget. Understands capital expenditure vs financial statement expense. Analyzes revenue by product type. Assists General Manager with annual budget process. Assists General Manager with analyzing monthly financials. Pulls hours from time clock and exports to payroll grid; makes approved payroll edits in a timely manner. Monitors and controls employee time punches; exports time sheets from payroll system. Ensures proper recording into the payroll grid for payroll hours and dollars. Processes changes in employee status and monitors payroll disbursements. Archives payrolls at end of each cycle. Acts as a point of contact for all HR-related matters. Fields team member relations matters and works with the General Manager to resolve issues. Interprets HR policies and procedures and communicates them to employees. Oversees benefits management at community level, open enrollment, ongoing benefits communication, and new hire orientation. Maintains accurate team member files and employment records. Administers recruiting process for new hires, including screening candidates, tracking applicants, checking references, and producing offer letters. Ensures regulatory and legal compliance for all employment-related matters. Handles workers’ compensation administration for the community. Follows safety procedures and emergency procedures; communicates effectively with the General Manager and staff. Reviews Concierge hours and monthly meetings with Salus Coach; participates in monthly Manager on Duty coverage. Qualifications
High School graduate or equivalent; Associates degree preferred. 3 to 5 years’ progressive experience in office management. Successful completion of bookkeeping/accounting courses is helpful. Physically able to bend, sit for extended periods, and lift up to 40-50 pounds if necessary. Miscellaneous
May have their picture taken or video recorded for social media or community advertising. Required to work weekends and holidays as assigned; may work additional shifts or extended hours. May be exposed to infectious conditions; background, criminal, and drug tests may be required per HR policies. May be asked to submit to random drug tests during employment. Senior level
Mid-Senior level Employment type
Full-time Job function
Consulting, Information Technology, and Sales Industries
Operations Consulting
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Business Office Director at AgeWell Solvere Living – Sonata Boca Raton, FL. This role oversees the accounting and Human Resources functions at the community and may manage other administrative team members. Responsibilities
Codes all invoices for payment. Verifies the appropriate approvals on all invoices. Provide vendor information to the Accounting department. Batches weekly invoices for payment. Audits expense reports and petty cash reconciliations. Provides month-end close accruals to Accounting department. Responds to vendor inquiries. Adheres to the weekly accounting cycle. Enters post ancillary charges/fees into billing system. Assists General Manager in reviewing Resident bills. Assists General Manager with Resident file maintenance. Distributes Resident bills in a timely manner. Demonstrates understanding of components of an accrual basis financial statement. Analyzes variances in departmental payroll vs. budget. Understands capital expenditure vs financial statement expense. Analyzes revenue by product type. Assists General Manager with annual budget process. Assists General Manager with analyzing monthly financials. Pulls hours from time clock and exports to payroll grid; makes approved payroll edits in a timely manner. Monitors and controls employee time punches; exports time sheets from payroll system. Ensures proper recording into the payroll grid for payroll hours and dollars. Processes changes in employee status and monitors payroll disbursements. Archives payrolls at end of each cycle. Acts as a point of contact for all HR-related matters. Fields team member relations matters and works with the General Manager to resolve issues. Interprets HR policies and procedures and communicates them to employees. Oversees benefits management at community level, open enrollment, ongoing benefits communication, and new hire orientation. Maintains accurate team member files and employment records. Administers recruiting process for new hires, including screening candidates, tracking applicants, checking references, and producing offer letters. Ensures regulatory and legal compliance for all employment-related matters. Handles workers’ compensation administration for the community. Follows safety procedures and emergency procedures; communicates effectively with the General Manager and staff. Reviews Concierge hours and monthly meetings with Salus Coach; participates in monthly Manager on Duty coverage. Qualifications
High School graduate or equivalent; Associates degree preferred. 3 to 5 years’ progressive experience in office management. Successful completion of bookkeeping/accounting courses is helpful. Physically able to bend, sit for extended periods, and lift up to 40-50 pounds if necessary. Miscellaneous
May have their picture taken or video recorded for social media or community advertising. Required to work weekends and holidays as assigned; may work additional shifts or extended hours. May be exposed to infectious conditions; background, criminal, and drug tests may be required per HR policies. May be asked to submit to random drug tests during employment. Senior level
Mid-Senior level Employment type
Full-time Job function
Consulting, Information Technology, and Sales Industries
Operations Consulting
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