Hawaiʻi State Department of Education
Office Assistant III - School Health Section
Hawaiʻi State Department of Education, Honolulu, Hawaii, United States, 96814
Overview
Office Assistant III, SR-08: $3,266.00 per month Examples of duties and typical responsibilities for this position include administrative support, document processing, filing, information retrieval, and customer service in person or by telephone. Responsibilities
Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated. Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements. Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures. Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special reports. Composes routine correspondence and letters of acknowledgement. Sets up and maintains paper and electronic files and revises filing systems as necessary. Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization’s purpose and functions. Determines the need for and/or makes routine orders for necessary supplies, materials or other items. Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters. Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II. Minimum Qualifications
Experience Requirements:
Except for substitutions provided for in this specification, applicants must have had progressively responsible experience of the kind and quality described in the statements below and in the amounts shown in the following table, or any equivalent combination of training and experience: Office Assistant III – Basic Exp 0.5 year; Clerical Exp 1 year; Supvy Exp/Aptitude 1 year; Total 1.5 years Basic Experience: Knowledge of English grammar, spelling, arithmetic; ability to read and understand oral and written instructions; write simply and directly and compare words and numbers quickly and accurately. Clerical Experience: Involves a variety of clerical tasks and knowledge of office practices and procedures, ability to operate office equipment and technologies. Supervisory Aptitude is required for positions with supervisory responsibility. Substitutions Allowed: Graduation from high school or equivalent may substitute for Basic Experience. Excess Clerical Experience may substitute for Basic Experience. Substitutions for training include coursework at accredited institutions as described in the original specification. Quality of Experience:
Possession of the required number of years of experience will not by itself prove qualification; the overall experience must demonstrate ability to perform the duties of the position. Supplemental Information
Salary:
The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements:
Applicants must meet all requirements as of the date of application. Education and experience may not be gained concurrently unless specified. Calculation of experience is based on full-time, 40-hour weeks. Part-time experience is pro-rated. Hours worked in excess of 40 hours/week are not credited. Temporary Assignment:
Claims of temporary assignment (TA) experience must be verified and attached to the application. A TA History Report or equivalent A signed supervisor letter with TA details Copies of signed SF-10 Forms Documents:
Attach all relevant supporting documents to your application. Documents submitted before Nov 16, 2023 may not automatically attach or transfer to applications submitted on/after Dec 16, 2023. All documents become the property of the Hawaii State Department of Education. Information about Temporary Positions:
Temporary positions may be extended year to year depending on funding and needs; temporary employees may be eligible for promotions and transfers to permanent or other temporary positions. Benefits may vary by employment type and bargaining agreements. Equal Opportunity:
The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with relevant laws. The Department also does not discriminate in employment policies on the basis of sexual orientation, arrest and court record, or other protected statuses. Payday:
New employees can expect their first paycheck within the first 3 pay periods. Payday is on the 5th and 20th (or previous business day) of every month. Benefits:
12-month civil service and SSP employees enjoy a range of benefits, including holidays, vacation, sick leave, health insurance, life insurance, retirement plans, and other savings programs. Details vary by unit and bargaining agreements. 01 BASIC EXPERIENCE REQUIREMENT: Do you possess SIX (6) months of experience as described in the Minimum Qualification Requirements and/or a high school diploma or equivalent? Yes No 02 BASIC EXPERIENCE REQUIREMENT (Cont.): If you answered “No,” indicate “NA.” If you possess the required Education/Experience, provide the following information about your relevant background. From the Work Experience section of your application, identify the employer(s) where you gained the relevant experience and provide: employer’s name, your job title, dates employed, hours per week, and a description of duties. Employer's name, job title, dates employed, hours per week; and Describe the primary function of your position and duties. 03 CLERICAL EXPERIENCE REQUIREMENT: How many years of clerical experience do you have? No Experience Less than 6 months 6 months, but less than 1 year 1 Year, but less than 1-1/2 years 1-1/2 years, but less than 2 years 2 years, but less than 2-1/2 years 2-1/2 years or more 04 CLERICAL EXPERIENCE REQUIREMENT (Cont.): If you do not possess the required clerical experience, indicate "NA". If you possess, provide details for each employer and duties. 05 SUBSTITUTION OF EDUCATION FOR CLERICAL EXPERIENCE: Indicate if you are using education substitution. Attach transcripts if applicable. I completed a clerical/office program with courses in English, clerical/office procedures, and mathematics. I have a baccalaureate degree substitution. I am not using substitution. 06 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official transcripts and other documents must be received within ten calendar days from the date of application. You may submit or opt out as described. Submit required documents Do not submit Submit documents previously provided for another recruitment Seniority level Entry level Employment type Full-time Job function Administrative Industries: Primary and Secondary Education Note: This description is intended to reflect the responsibilities and qualifications of the position and may be updated. This description is for formatting validation purposes only.
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Office Assistant III, SR-08: $3,266.00 per month Examples of duties and typical responsibilities for this position include administrative support, document processing, filing, information retrieval, and customer service in person or by telephone. Responsibilities
Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated. Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements. Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures. Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special reports. Composes routine correspondence and letters of acknowledgement. Sets up and maintains paper and electronic files and revises filing systems as necessary. Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization’s purpose and functions. Determines the need for and/or makes routine orders for necessary supplies, materials or other items. Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters. Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II. Minimum Qualifications
Experience Requirements:
Except for substitutions provided for in this specification, applicants must have had progressively responsible experience of the kind and quality described in the statements below and in the amounts shown in the following table, or any equivalent combination of training and experience: Office Assistant III – Basic Exp 0.5 year; Clerical Exp 1 year; Supvy Exp/Aptitude 1 year; Total 1.5 years Basic Experience: Knowledge of English grammar, spelling, arithmetic; ability to read and understand oral and written instructions; write simply and directly and compare words and numbers quickly and accurately. Clerical Experience: Involves a variety of clerical tasks and knowledge of office practices and procedures, ability to operate office equipment and technologies. Supervisory Aptitude is required for positions with supervisory responsibility. Substitutions Allowed: Graduation from high school or equivalent may substitute for Basic Experience. Excess Clerical Experience may substitute for Basic Experience. Substitutions for training include coursework at accredited institutions as described in the original specification. Quality of Experience:
Possession of the required number of years of experience will not by itself prove qualification; the overall experience must demonstrate ability to perform the duties of the position. Supplemental Information
Salary:
The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements:
Applicants must meet all requirements as of the date of application. Education and experience may not be gained concurrently unless specified. Calculation of experience is based on full-time, 40-hour weeks. Part-time experience is pro-rated. Hours worked in excess of 40 hours/week are not credited. Temporary Assignment:
Claims of temporary assignment (TA) experience must be verified and attached to the application. A TA History Report or equivalent A signed supervisor letter with TA details Copies of signed SF-10 Forms Documents:
Attach all relevant supporting documents to your application. Documents submitted before Nov 16, 2023 may not automatically attach or transfer to applications submitted on/after Dec 16, 2023. All documents become the property of the Hawaii State Department of Education. Information about Temporary Positions:
Temporary positions may be extended year to year depending on funding and needs; temporary employees may be eligible for promotions and transfers to permanent or other temporary positions. Benefits may vary by employment type and bargaining agreements. Equal Opportunity:
The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with relevant laws. The Department also does not discriminate in employment policies on the basis of sexual orientation, arrest and court record, or other protected statuses. Payday:
New employees can expect their first paycheck within the first 3 pay periods. Payday is on the 5th and 20th (or previous business day) of every month. Benefits:
12-month civil service and SSP employees enjoy a range of benefits, including holidays, vacation, sick leave, health insurance, life insurance, retirement plans, and other savings programs. Details vary by unit and bargaining agreements. 01 BASIC EXPERIENCE REQUIREMENT: Do you possess SIX (6) months of experience as described in the Minimum Qualification Requirements and/or a high school diploma or equivalent? Yes No 02 BASIC EXPERIENCE REQUIREMENT (Cont.): If you answered “No,” indicate “NA.” If you possess the required Education/Experience, provide the following information about your relevant background. From the Work Experience section of your application, identify the employer(s) where you gained the relevant experience and provide: employer’s name, your job title, dates employed, hours per week, and a description of duties. Employer's name, job title, dates employed, hours per week; and Describe the primary function of your position and duties. 03 CLERICAL EXPERIENCE REQUIREMENT: How many years of clerical experience do you have? No Experience Less than 6 months 6 months, but less than 1 year 1 Year, but less than 1-1/2 years 1-1/2 years, but less than 2 years 2 years, but less than 2-1/2 years 2-1/2 years or more 04 CLERICAL EXPERIENCE REQUIREMENT (Cont.): If you do not possess the required clerical experience, indicate "NA". If you possess, provide details for each employer and duties. 05 SUBSTITUTION OF EDUCATION FOR CLERICAL EXPERIENCE: Indicate if you are using education substitution. Attach transcripts if applicable. I completed a clerical/office program with courses in English, clerical/office procedures, and mathematics. I have a baccalaureate degree substitution. I am not using substitution. 06 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official transcripts and other documents must be received within ten calendar days from the date of application. You may submit or opt out as described. Submit required documents Do not submit Submit documents previously provided for another recruitment Seniority level Entry level Employment type Full-time Job function Administrative Industries: Primary and Secondary Education Note: This description is intended to reflect the responsibilities and qualifications of the position and may be updated. This description is for formatting validation purposes only.
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