Rex Moore Electrical & Systems Contractors & Engineers
Senior Project Accountant
Rex Moore Electrical & Systems Contractors & Engineers, Sacramento, California, United States, 95828
About Rex Moore Electrical & Systems Contractors & Engineers
Rex Moore continues to be powered by amazing employees for over 100 years. Our diverse team of experts spread to National territories create innovative, integrated solutions to make cities more connected, buildings more intelligent and environments more comfortable and secure.
Job Overview
The Senior Project Accountant is responsible for managing the financial operations of construction projects, with a focus on accurate billing, cost control, and adherence to accounting standards. This role maintains the financial health of each project by working closely with project managers, finance teams, and external partners to ensure timely reporting and compliance with contractual obligations. The ideal candidate will possess strong analytical skills, the ability to manage complex financial data, and a deep understanding of project cost management. They must be highly organized, detail-oriented, and proficient in financial software systems to streamline billing, reporting, and reconciliation. This role also includes overseeing project-related insurance, including the enrollment and administration of wrap-up insurance programs, and safeguarding lien rights through the timely filing of preliminary notices and related documentation. Responsibilities
Monthly Progress Billings & Reporting: Lead the preparation of monthly progress billings, including lien releases, ensuring accuracy and compliance using MS Excel, MS Dynamics AX, Textura, and other third-party systems. Collaborative Billing Management: Partner closely with project managers to ensure precise and timely project billing, including invoice preparation and thorough review. Financial Analysis & Insight: Prepare and analyze over/under billing summaries, providing key insights and collaborating with management to ensure accurate project financial reporting. Invoice Processing & Accuracy: Process monthly invoices and issue miscellaneous invoices directly to customers, ensuring full accuracy and alignment with project terms. Change Order Management: Review and approve change order budgets, ensuring financial accuracy and alignment with project scope. Project Coordination & Documentation: Oversee project startups by ensuring all required documentation is complete and accurate, including billing setups, contract details, preliminary notice filings to secure lien rights, and insurance certificates where applicable. Organized Billing & Financial Records: Maintain well-organized and accurate billing files for financial reporting and audit purposes. Job Closeout & Compliance: Ensure all financial obligations are met, budgets are finalized, and project closeout requirements are met; collaborate with project managers to resolve outstanding issues promptly. Sub-Tier & Supplier Coordination: Maintain up-to-date records of sub-tier and supplier release logs, addressing and resolving disputes with the Accounts Payable team and project managers to prevent payment delays. Accounts Receivable Oversight: Ensure adherence to billing schedules with accurate invoice preparation and timely collections; oversee lien releases for project billings and sub-tier/suppliers; address skipped or short-paid invoices and promptly notify the project manager of disputes. Cost Analysis & Reallocation: Conduct job cost analysis and reallocate job costs as needed for accurate reporting and budgeting. Project Reconciliation & Discrepancy Resolution: Reconcile project accounts and independently identify and correct discrepancies to maintain accuracy. Audit Support & Compliance: Collaborate with external auditors and ensure compliance with accounting standards, company policies, and contract requirements. General Ledger & Transaction Review: Work with the General Ledger team to audit On Accounts transactions, document corrective actions, and communicate findings to management. Deposits & Fund Allocation: Record all incoming deposits (ACH, credit card, cash) accurately and allocate them to the appropriate project. Credit Risk Assessment: Conduct credit checks on new customer accounts and provide risk assessments. Customer Onboarding Support: Assist with ACH payment setup forms and customer onboarding. Billing Log & Documentation Management: Maintain the billing log, track billable items, adjustments, milestones, and retention amounts; document reasons for projects with no billing activity. Cross-Departmental Collaboration: Liaise with project managers, operations teams, and finance staff to resolve discrepancies and ensure financial accuracy. Process Improvement: Identify opportunities to streamline billing and reporting processes. Billing Monitoring & Account Maintenance: Monitor billing activity, maintain up-to-date billing and contact information, process invoices regularly, and manage collections to ensure timely payments. What’s in it for You?
We’re growing and need people excited about honing their craft and developing their career. If you’re ready to push your skill level, learn something new every day, and be part of tomorrow’s energy source, join the Rex Moore Family. Benefits you may be eligible for as an employee include: Health Benefits 401(k) with Company Match Life and Disability Benefits Paid Holidays & Paid time off Access to multiple types of training Opportunities for Self-development and Career Progression Wellness Benefits & Employee Assistance Program Family Leave (Maternity, Paternity) Tuition Reimbursement Program Compensation
Rex Moore pays hourly/salary rates commensurate with each employee’s knowledge, experience and skill level. Work Environment
Work is performed in an office environment. This position may be required to travel to other office locations. Location
Rex Moore and affiliated offices are located throughout California and Nevada. Reporting Structure
Reports to – Project Accounting Supervisor Department – Accounting EOE Qualifications
Knowledge, Skills and Abilities
Minimum of 5 years of construction project accounting experience Proficiency in MS Excel (intermediate level), including data analysis, LOOKUP, Pivot Tables and reporting Strong data entry skills with a high level of accuracy and attention to detail Experience with high volume project-based accounting Solid understanding of construction billing procedures and compliance requirements Proven ability to prioritize tasks effectively in a fast-paced environment while managing multiple deadlines Strong multi-tasking skills with the ability to meet deadlines and maintain accuracy Excellent customer service and communication skills, both written and verbal Experience with Dynamics AX Accounting or other ERP systems for financial management Proficiency in working within a networked computer environment, including accounting and ERP systems Desired
Prior experience working in a team environment with at least five accounting staff Background in a large construction company, with an understanding of industry-specific accounting practices Physical Requirements
Ability to verbally communicate clearly and convey detailed instructions Ability to hear with or without correction to receive detailed information Required to sit at a desk workstation for long periods Push, pull, lift, carry at least 10 pounds and occasionally up to 35 pounds Occasionally required to walk and stand for extended periods Visual acuity to read documents, analyze data, view a monitor, and proofread Fine motor skills: keyboarding and manual dexterity May occasionally be required to stoop, kneel, and crouch PM22
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The Senior Project Accountant is responsible for managing the financial operations of construction projects, with a focus on accurate billing, cost control, and adherence to accounting standards. This role maintains the financial health of each project by working closely with project managers, finance teams, and external partners to ensure timely reporting and compliance with contractual obligations. The ideal candidate will possess strong analytical skills, the ability to manage complex financial data, and a deep understanding of project cost management. They must be highly organized, detail-oriented, and proficient in financial software systems to streamline billing, reporting, and reconciliation. This role also includes overseeing project-related insurance, including the enrollment and administration of wrap-up insurance programs, and safeguarding lien rights through the timely filing of preliminary notices and related documentation. Responsibilities
Monthly Progress Billings & Reporting: Lead the preparation of monthly progress billings, including lien releases, ensuring accuracy and compliance using MS Excel, MS Dynamics AX, Textura, and other third-party systems. Collaborative Billing Management: Partner closely with project managers to ensure precise and timely project billing, including invoice preparation and thorough review. Financial Analysis & Insight: Prepare and analyze over/under billing summaries, providing key insights and collaborating with management to ensure accurate project financial reporting. Invoice Processing & Accuracy: Process monthly invoices and issue miscellaneous invoices directly to customers, ensuring full accuracy and alignment with project terms. Change Order Management: Review and approve change order budgets, ensuring financial accuracy and alignment with project scope. Project Coordination & Documentation: Oversee project startups by ensuring all required documentation is complete and accurate, including billing setups, contract details, preliminary notice filings to secure lien rights, and insurance certificates where applicable. Organized Billing & Financial Records: Maintain well-organized and accurate billing files for financial reporting and audit purposes. Job Closeout & Compliance: Ensure all financial obligations are met, budgets are finalized, and project closeout requirements are met; collaborate with project managers to resolve outstanding issues promptly. Sub-Tier & Supplier Coordination: Maintain up-to-date records of sub-tier and supplier release logs, addressing and resolving disputes with the Accounts Payable team and project managers to prevent payment delays. Accounts Receivable Oversight: Ensure adherence to billing schedules with accurate invoice preparation and timely collections; oversee lien releases for project billings and sub-tier/suppliers; address skipped or short-paid invoices and promptly notify the project manager of disputes. Cost Analysis & Reallocation: Conduct job cost analysis and reallocate job costs as needed for accurate reporting and budgeting. Project Reconciliation & Discrepancy Resolution: Reconcile project accounts and independently identify and correct discrepancies to maintain accuracy. Audit Support & Compliance: Collaborate with external auditors and ensure compliance with accounting standards, company policies, and contract requirements. General Ledger & Transaction Review: Work with the General Ledger team to audit On Accounts transactions, document corrective actions, and communicate findings to management. Deposits & Fund Allocation: Record all incoming deposits (ACH, credit card, cash) accurately and allocate them to the appropriate project. Credit Risk Assessment: Conduct credit checks on new customer accounts and provide risk assessments. Customer Onboarding Support: Assist with ACH payment setup forms and customer onboarding. Billing Log & Documentation Management: Maintain the billing log, track billable items, adjustments, milestones, and retention amounts; document reasons for projects with no billing activity. Cross-Departmental Collaboration: Liaise with project managers, operations teams, and finance staff to resolve discrepancies and ensure financial accuracy. Process Improvement: Identify opportunities to streamline billing and reporting processes. Billing Monitoring & Account Maintenance: Monitor billing activity, maintain up-to-date billing and contact information, process invoices regularly, and manage collections to ensure timely payments. What’s in it for You?
We’re growing and need people excited about honing their craft and developing their career. If you’re ready to push your skill level, learn something new every day, and be part of tomorrow’s energy source, join the Rex Moore Family. Benefits you may be eligible for as an employee include: Health Benefits 401(k) with Company Match Life and Disability Benefits Paid Holidays & Paid time off Access to multiple types of training Opportunities for Self-development and Career Progression Wellness Benefits & Employee Assistance Program Family Leave (Maternity, Paternity) Tuition Reimbursement Program Compensation
Rex Moore pays hourly/salary rates commensurate with each employee’s knowledge, experience and skill level. Work Environment
Work is performed in an office environment. This position may be required to travel to other office locations. Location
Rex Moore and affiliated offices are located throughout California and Nevada. Reporting Structure
Reports to – Project Accounting Supervisor Department – Accounting EOE Qualifications
Knowledge, Skills and Abilities
Minimum of 5 years of construction project accounting experience Proficiency in MS Excel (intermediate level), including data analysis, LOOKUP, Pivot Tables and reporting Strong data entry skills with a high level of accuracy and attention to detail Experience with high volume project-based accounting Solid understanding of construction billing procedures and compliance requirements Proven ability to prioritize tasks effectively in a fast-paced environment while managing multiple deadlines Strong multi-tasking skills with the ability to meet deadlines and maintain accuracy Excellent customer service and communication skills, both written and verbal Experience with Dynamics AX Accounting or other ERP systems for financial management Proficiency in working within a networked computer environment, including accounting and ERP systems Desired
Prior experience working in a team environment with at least five accounting staff Background in a large construction company, with an understanding of industry-specific accounting practices Physical Requirements
Ability to verbally communicate clearly and convey detailed instructions Ability to hear with or without correction to receive detailed information Required to sit at a desk workstation for long periods Push, pull, lift, carry at least 10 pounds and occasionally up to 35 pounds Occasionally required to walk and stand for extended periods Visual acuity to read documents, analyze data, view a monitor, and proofread Fine motor skills: keyboarding and manual dexterity May occasionally be required to stoop, kneel, and crouch PM22
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