County of Culpeper
Personal Property Assessor - Administrator
County of Culpeper, Culpeper, Virginia, United States, 22701
The Commissioner of the Revenue serves as the chief assessing officer for local governments. Responsible for generating revenue for the County and Town of Culpeper by ascertaining all personal property subject to taxation, determining the owner thereof, establishing the fair and equitable value of property in accordance with state and local law, combining the value of property with tax rates adopted annually by County and Town governments, and producing property tax assessment books and tax bill data for dissemination to Treasurers for tax collection purposes. Performs professional, technical and administrative work related to ad valorem taxation, local option taxes and state income tax. Administers tax relief, tax exemption and tax incentive programs mandated by Federal Government, VA Constitution, VA State Code and/or County and Town Code. Responsible for enforcing compliance, collection and receipting of payments, providing extensive customer service and protecting taxpayer confidentiality.
Depending upon qualifications and experience, position may be under filled as Personal Property Assessor or Personal Property Assessor‑Senior.
ESSENTIAL JOB FUNCTIONS
Serve as Customer Service Representative; communicate directly with citizens, business owners, and legal representation; research and respond to routine and highly technical and complex taxpayer inquiries, in person, via phone and in writing.
Collection of Tax, over the counter and via mail (Income, Estimated Income, Food & Beverage).
Discover all Personal Property subject to assessment and taxation using all means available such as DMV, DWR, FAA, GIS, Google Earth, SCC, UCC, Real Estate, Income Tax Forms and Schedules, Town Business License, Chamber of Commerce, Leasing Companies, Reporting Forms, Newspapers, Wills and field work when necessary.
Maintain comprehensive knowledge of historical and current state and local code regarding the assessment of personal property.
Maintain comprehensive knowledge of Tax Commissioner Rulings, Attorney General Opinions, court cases and Supreme Court Rulings with respect to local property assessment, local option tax, relief and exemption programs.
Coordinate, review and approve the determination of the value of Personal Property in accordance with state & local code using recognized pricing guides.
Assist in the development of assessment methodologies; perform research to develop market analysis in order to provide for fair & equitable value of property where no guide exists, using cost, sales and comparable approach of valuing property.
Perform complex mathematical equations; extensive data entry, analyze documentation and exercise judgement with little supervision.
Maintain current and historical assessment database, create and maintain complete, accurate and organized records, paper and electronic, using software programs.
Administer the state Veterans Personal Property Exemption program by assisting in completing requests for documentation, reviewing documentation, making determinations based on documentation.
Administer the State Personal Property Tax Relief program by determining qualification for relief.
Administer The Federal Servicemembers Civil Relief Act (SCRA).
Submit formal requests for original records from vehicle title and registration agencies, in state and out of state.
Prepare and mail discovery letters to property owners to verify situs of property for taxation.
Maintain current mailing addresses using state and local department/agency data, general public reporting, NCOA reports and other resources available.
Develop, run and work queries in order to maintain accuracy and integrity of assessment data.
Perform desk audits to enforce compliance; research, analyze data and documentation; calculate adjustments; generate supplements and exonerations; and document adjustments.
Coordinate, review and approve team audit findings.
Coordinate, review, approve and process determinations of non‑formal appeals based on ownership, situs for taxation, condition of property, mileage, use and classification of property.
Serve as liaison between the office and other local, state and non‑state agencies/assessment departments to research, discover, defend, dispute property assessment and/or to avoid duplicate assessment and taxation.
Prepare documents and files for electronic and manual input into an automated document imaging and retention system.
US Postal Service mail processing.
Train new employees in the assessment of personal property and tax relief/exempt programs; serve as mentor and provide progress reports to Chief Deputy for evaluation purposes.
Work directly with leasing companies to determine classification, situs and taxable status of leased vehicles.
Work directly with Trucking Industry to classify, value, determine apportionment qualification and situs of vehicles using IFTA reports, in‑state/out‑of‑state DMV’s, field work/canvassing, and applying state code.
Coordinate, review, approve and process assessment adjustments, supplements and exonerations, run reports, disseminate reports to Town and County Treasurers, reconcile daily, monthly and yearly reports.
Generate the annual property assessment book and monthly supplemental property assessment books; generate tax ticket data, perform file conversions and disseminate files to Town and County Treasurer.
Generate the annual Public Service Assessment book for real and tangible property; generate tax ticket data; perform file conversions and disseminate files to Town and County Treasurer.
Generate data files and upload to outside vendors for electronic valuation services.
Download data files from outside vendors, agencies, departments and upload data into assessment software; perform file conversions for electronic archiving.
Maintain complete and accurate accounting of weekly incoming and outgoing vehicle records; make final determination before deleting records.
Serve as proof reader for written communication prior to sending.
Administer all local tax, relief & exemption programs adopted by the County and Town governments.
Provide evidence to outside agencies of possible data entry errors and/or fraud.
Serve as Liaison between the office and the Commissioner Association’s Liaisons to DMV & DWR.
Coordinate paper record destruction in accordance with the Library of Virginia.
Adhere to strict confidentiality of taxpayer information in accordance with the VA Code Section 58.1‑3.
Complete new user and annual training by the Department of Taxation in order to maintain use of programs.
Attend assessment and taxation training in person and online.
NON‑ESSENTIAL FUNCTIONS
Perform other related duties as required.
KNOWLEDGE, SKILLS, ABILITIES & OTHER REQUIREMENTS
Ability to train, mentor, and evaluate staff.
Strong accounting principles.
Skilled in office administration practices.
Knowledge of various software including Word, Excel, PowerPoint, etc.
Ability to operate various office equipment such as fax, phone, computer, etc.
Excellent interpersonal skills and ability to work in a team environment.
Ability to meet various deadlines.
Ability to use independent judgement and work with little supervision.
Ability to exercise tact and discretion in handling confidential information.
Ability to type and perform data entry accurately and with appropriate speed.
Ability to research, analyze and assemble documentation and produce clear and concise written reports.
Ability to exercise considerable tact and courtesy when communicating with municipal, state and federal officials and the general public.
MINIMAL QUALIFICATIONS & EXPERIENCE
Any combination of education and experience equivalent to an associate’s degree from an accredited college or university with major coursework in accounting, business administration or related field supplemented by 3 years of previous work experience in a supervisory role, requiring strong mathematical ability, oral and written communication proficiency, considerable computer assessment software knowledge, and extensive in‑person customer service; minimum one (1) year experience in local/state property assessment and taxation is required.
WORKING CONDITIONS Essential functions are regularly performed in an office setting.
PHYSICAL DEMANDS This position classifies the physical exertion requirements as moderate. Tasks typically involve some combination of stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12‑20 pounds).
DISCLAIMER This above information on this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications as required of employees assigned to this job.
GENERAL SIGN‑OFF The employee is expected to adhere to all County policies and to act as a role model in the adherence to the policies.
The above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications as required of employees assigned to this job.
Culpeper County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
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Depending upon qualifications and experience, position may be under filled as Personal Property Assessor or Personal Property Assessor‑Senior.
ESSENTIAL JOB FUNCTIONS
Serve as Customer Service Representative; communicate directly with citizens, business owners, and legal representation; research and respond to routine and highly technical and complex taxpayer inquiries, in person, via phone and in writing.
Collection of Tax, over the counter and via mail (Income, Estimated Income, Food & Beverage).
Discover all Personal Property subject to assessment and taxation using all means available such as DMV, DWR, FAA, GIS, Google Earth, SCC, UCC, Real Estate, Income Tax Forms and Schedules, Town Business License, Chamber of Commerce, Leasing Companies, Reporting Forms, Newspapers, Wills and field work when necessary.
Maintain comprehensive knowledge of historical and current state and local code regarding the assessment of personal property.
Maintain comprehensive knowledge of Tax Commissioner Rulings, Attorney General Opinions, court cases and Supreme Court Rulings with respect to local property assessment, local option tax, relief and exemption programs.
Coordinate, review and approve the determination of the value of Personal Property in accordance with state & local code using recognized pricing guides.
Assist in the development of assessment methodologies; perform research to develop market analysis in order to provide for fair & equitable value of property where no guide exists, using cost, sales and comparable approach of valuing property.
Perform complex mathematical equations; extensive data entry, analyze documentation and exercise judgement with little supervision.
Maintain current and historical assessment database, create and maintain complete, accurate and organized records, paper and electronic, using software programs.
Administer the state Veterans Personal Property Exemption program by assisting in completing requests for documentation, reviewing documentation, making determinations based on documentation.
Administer the State Personal Property Tax Relief program by determining qualification for relief.
Administer The Federal Servicemembers Civil Relief Act (SCRA).
Submit formal requests for original records from vehicle title and registration agencies, in state and out of state.
Prepare and mail discovery letters to property owners to verify situs of property for taxation.
Maintain current mailing addresses using state and local department/agency data, general public reporting, NCOA reports and other resources available.
Develop, run and work queries in order to maintain accuracy and integrity of assessment data.
Perform desk audits to enforce compliance; research, analyze data and documentation; calculate adjustments; generate supplements and exonerations; and document adjustments.
Coordinate, review and approve team audit findings.
Coordinate, review, approve and process determinations of non‑formal appeals based on ownership, situs for taxation, condition of property, mileage, use and classification of property.
Serve as liaison between the office and other local, state and non‑state agencies/assessment departments to research, discover, defend, dispute property assessment and/or to avoid duplicate assessment and taxation.
Prepare documents and files for electronic and manual input into an automated document imaging and retention system.
US Postal Service mail processing.
Train new employees in the assessment of personal property and tax relief/exempt programs; serve as mentor and provide progress reports to Chief Deputy for evaluation purposes.
Work directly with leasing companies to determine classification, situs and taxable status of leased vehicles.
Work directly with Trucking Industry to classify, value, determine apportionment qualification and situs of vehicles using IFTA reports, in‑state/out‑of‑state DMV’s, field work/canvassing, and applying state code.
Coordinate, review, approve and process assessment adjustments, supplements and exonerations, run reports, disseminate reports to Town and County Treasurers, reconcile daily, monthly and yearly reports.
Generate the annual property assessment book and monthly supplemental property assessment books; generate tax ticket data, perform file conversions and disseminate files to Town and County Treasurer.
Generate the annual Public Service Assessment book for real and tangible property; generate tax ticket data; perform file conversions and disseminate files to Town and County Treasurer.
Generate data files and upload to outside vendors for electronic valuation services.
Download data files from outside vendors, agencies, departments and upload data into assessment software; perform file conversions for electronic archiving.
Maintain complete and accurate accounting of weekly incoming and outgoing vehicle records; make final determination before deleting records.
Serve as proof reader for written communication prior to sending.
Administer all local tax, relief & exemption programs adopted by the County and Town governments.
Provide evidence to outside agencies of possible data entry errors and/or fraud.
Serve as Liaison between the office and the Commissioner Association’s Liaisons to DMV & DWR.
Coordinate paper record destruction in accordance with the Library of Virginia.
Adhere to strict confidentiality of taxpayer information in accordance with the VA Code Section 58.1‑3.
Complete new user and annual training by the Department of Taxation in order to maintain use of programs.
Attend assessment and taxation training in person and online.
NON‑ESSENTIAL FUNCTIONS
Perform other related duties as required.
KNOWLEDGE, SKILLS, ABILITIES & OTHER REQUIREMENTS
Ability to train, mentor, and evaluate staff.
Strong accounting principles.
Skilled in office administration practices.
Knowledge of various software including Word, Excel, PowerPoint, etc.
Ability to operate various office equipment such as fax, phone, computer, etc.
Excellent interpersonal skills and ability to work in a team environment.
Ability to meet various deadlines.
Ability to use independent judgement and work with little supervision.
Ability to exercise tact and discretion in handling confidential information.
Ability to type and perform data entry accurately and with appropriate speed.
Ability to research, analyze and assemble documentation and produce clear and concise written reports.
Ability to exercise considerable tact and courtesy when communicating with municipal, state and federal officials and the general public.
MINIMAL QUALIFICATIONS & EXPERIENCE
Any combination of education and experience equivalent to an associate’s degree from an accredited college or university with major coursework in accounting, business administration or related field supplemented by 3 years of previous work experience in a supervisory role, requiring strong mathematical ability, oral and written communication proficiency, considerable computer assessment software knowledge, and extensive in‑person customer service; minimum one (1) year experience in local/state property assessment and taxation is required.
WORKING CONDITIONS Essential functions are regularly performed in an office setting.
PHYSICAL DEMANDS This position classifies the physical exertion requirements as moderate. Tasks typically involve some combination of stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12‑20 pounds).
DISCLAIMER This above information on this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications as required of employees assigned to this job.
GENERAL SIGN‑OFF The employee is expected to adhere to all County policies and to act as a role model in the adherence to the policies.
The above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications as required of employees assigned to this job.
Culpeper County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
#J-18808-Ljbffr