Washington University in St. Louis
Program Coordinator and Student Recruiting Specialist (Part-Time/Hybrid/Time-Lim
Washington University in St. Louis, Saint Louis, Missouri, United States, 63146
Program Coordinator and Student Recruiting Specialist (Part-Time/Hybrid/Time-Limited) - Physics
Join to apply for the Program Coordinator and Student Recruiting Specialist (Part-Time/Hybrid/Time-Limited) - Physics role at Washington University in St. Louis. Position Summary We seek a dynamic person to act as the Program Coordinator and primary student liaison for a large 40-60 person science team (NSF NRT LinQ), involving faculty, graduate students, campus partners, industrial and national lab partners, and connections across St. Louis schools. This role entails helping to coordinate the design and execution of professional development programs, plan recruitment strategies, set up internship opportunities with partners, coordinate professional development skills training, and act as primary author for the NSF annual reports. In addition, through A&S Office of Grad Studies (OGS), there will be a recruiting role for graduate students in A&S STEM-focused areas aligned with NRT LinQ. The role will involve oversight and approval of budget items, ensuring goals of the grant are met, communicating with Trainees and Participants and faculty weekly, and planning events such as meetings and symposia. Recruiting a diverse graduate student pool is a key area we are devoted to pursuing. This is a time-limited position of up to June 30, 2027. Primary Duties & Responsibilities Recruitment for NSF Research Traineeship graduate program and A&S OGS programs, at large. Recruitment will involve contacting advisors and faculty from around the country who are likely to identify excellent applicants, distributing informational materials about the program and working specifically to increase the recruitment of students from traditionally under-represented groups. Attend national and regional meetings and approach schools, especially regionally, to recruit for our graduate programs. Recruitment will also involve ensuring that student applicants have the necessary information for how to submit their application materials, and guidelines for what to include with their application. Review of applications will include helping to develop an assessment tool to gauge student background preparation for the program, likely an online survey in addition to the normal application materials. Communication with applicants during the application and admission process. Communication with external evaluator teams and scheduling internal and external evaluating. Organization, analysis and archiving of evaluation data; drafting of program evaluation reports and delivering evaluation presentations. Assistance to faculty and graduate coordinators, coordination/facilitation with student activities. Coordinating student activities to include organizing trainee events (new student orientation, annual retreat). Initiate the process for research project selection. Coordinate learning opportunities such as the summer/winter bootcamps, the location and other logistics. Schedule team meetings, ensure timely communication. Program organization, record keeping, report writing, budget management, and other administrative tasks. Organization of files and data; record keeping of paper and electronic documents; backup of paper and electronic documents. Tracking program expenditures, encumbrances, including student travel reimbursements, to support the PI’s oversight of the project budget. Travel to Washington, DC to engage other NRT programs. Coordinating Internships with External and Campus Partners. Identify and communicate with internship partners from around the area, as well as national lab, commercial lab, and professional service groups. Curate a catalog of internship topics. Coordinate logistics of internships (e.g., transportation, paperwork). Curate internship outcomes; maintain a communication channel with internship partners. Advertising and communications. Design and production of printed informational materials. Design, production and maintenance of website. Distribution of program materials at state and national level. Travel to selected sites for program advertising, recruitment of trainees. Network with other NRTs. Perform other duties as assigned. Working Conditions Job Location/Working Conditions: Normal office environment. Ability to travel to various on- and off-campus locations. Physical Effort: Typically sitting at a desk or table. Repetitive wrist, hand or finger movement. Equipment: Office equipment. Education & Qualifications Required Qualifications Bachelor’s degree or combination of education and/or experience may substitute for minimum education. Certifications No specific certification is required for this position. Work Experience Relevant Experience (3 Years) Skills Not Applicable Driver's License A driver’s license is not required for this position. More About This Job WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles. Education Preferred Qualifications Master's degree Benefits Washington University in St. Louis offers a comprehensive benefits package; visit https://hr.wustl.edu/benefits/ for a summary of benefits. EEO Statement Washington University is committed to equal employment opportunity and encourages applications from underrepresented groups. It is the University’s policy to provide equal opportunity without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Washington University is dedicated to building an inclusive environment and welcomes individuals from diverse backgrounds, experiences and perspectives. The above statements describe the general nature and level of work performed by people assigned to this classification. They are not intended to be exhaustive. Management reserves the right to revise or amend duties at any time. Senior/Employment Details
Seniority level: Entry level Employment type: Part-time Job function: Other Industries: Higher Education Note: The remainder of the page contains job listings and referral prompts not relevant to this posting and has been omitted for clarity.
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Join to apply for the Program Coordinator and Student Recruiting Specialist (Part-Time/Hybrid/Time-Limited) - Physics role at Washington University in St. Louis. Position Summary We seek a dynamic person to act as the Program Coordinator and primary student liaison for a large 40-60 person science team (NSF NRT LinQ), involving faculty, graduate students, campus partners, industrial and national lab partners, and connections across St. Louis schools. This role entails helping to coordinate the design and execution of professional development programs, plan recruitment strategies, set up internship opportunities with partners, coordinate professional development skills training, and act as primary author for the NSF annual reports. In addition, through A&S Office of Grad Studies (OGS), there will be a recruiting role for graduate students in A&S STEM-focused areas aligned with NRT LinQ. The role will involve oversight and approval of budget items, ensuring goals of the grant are met, communicating with Trainees and Participants and faculty weekly, and planning events such as meetings and symposia. Recruiting a diverse graduate student pool is a key area we are devoted to pursuing. This is a time-limited position of up to June 30, 2027. Primary Duties & Responsibilities Recruitment for NSF Research Traineeship graduate program and A&S OGS programs, at large. Recruitment will involve contacting advisors and faculty from around the country who are likely to identify excellent applicants, distributing informational materials about the program and working specifically to increase the recruitment of students from traditionally under-represented groups. Attend national and regional meetings and approach schools, especially regionally, to recruit for our graduate programs. Recruitment will also involve ensuring that student applicants have the necessary information for how to submit their application materials, and guidelines for what to include with their application. Review of applications will include helping to develop an assessment tool to gauge student background preparation for the program, likely an online survey in addition to the normal application materials. Communication with applicants during the application and admission process. Communication with external evaluator teams and scheduling internal and external evaluating. Organization, analysis and archiving of evaluation data; drafting of program evaluation reports and delivering evaluation presentations. Assistance to faculty and graduate coordinators, coordination/facilitation with student activities. Coordinating student activities to include organizing trainee events (new student orientation, annual retreat). Initiate the process for research project selection. Coordinate learning opportunities such as the summer/winter bootcamps, the location and other logistics. Schedule team meetings, ensure timely communication. Program organization, record keeping, report writing, budget management, and other administrative tasks. Organization of files and data; record keeping of paper and electronic documents; backup of paper and electronic documents. Tracking program expenditures, encumbrances, including student travel reimbursements, to support the PI’s oversight of the project budget. Travel to Washington, DC to engage other NRT programs. Coordinating Internships with External and Campus Partners. Identify and communicate with internship partners from around the area, as well as national lab, commercial lab, and professional service groups. Curate a catalog of internship topics. Coordinate logistics of internships (e.g., transportation, paperwork). Curate internship outcomes; maintain a communication channel with internship partners. Advertising and communications. Design and production of printed informational materials. Design, production and maintenance of website. Distribution of program materials at state and national level. Travel to selected sites for program advertising, recruitment of trainees. Network with other NRTs. Perform other duties as assigned. Working Conditions Job Location/Working Conditions: Normal office environment. Ability to travel to various on- and off-campus locations. Physical Effort: Typically sitting at a desk or table. Repetitive wrist, hand or finger movement. Equipment: Office equipment. Education & Qualifications Required Qualifications Bachelor’s degree or combination of education and/or experience may substitute for minimum education. Certifications No specific certification is required for this position. Work Experience Relevant Experience (3 Years) Skills Not Applicable Driver's License A driver’s license is not required for this position. More About This Job WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles. Education Preferred Qualifications Master's degree Benefits Washington University in St. Louis offers a comprehensive benefits package; visit https://hr.wustl.edu/benefits/ for a summary of benefits. EEO Statement Washington University is committed to equal employment opportunity and encourages applications from underrepresented groups. It is the University’s policy to provide equal opportunity without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Washington University is dedicated to building an inclusive environment and welcomes individuals from diverse backgrounds, experiences and perspectives. The above statements describe the general nature and level of work performed by people assigned to this classification. They are not intended to be exhaustive. Management reserves the right to revise or amend duties at any time. Senior/Employment Details
Seniority level: Entry level Employment type: Part-time Job function: Other Industries: Higher Education Note: The remainder of the page contains job listings and referral prompts not relevant to this posting and has been omitted for clarity.
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