UT Southwestern Medical Center
Administrative Assistant, Office of the Provost
UT Southwestern Medical Center, Dallas, Texas, United States, 75215
Overview
Administrative Assistant, Office of the Provost WHY UT SOUTHWESTERN? With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! Job Summary Works under general supervision to provide secretarial and clerical support for day-to-day operations in the department or division office.
Responsibilities
Transcribes dictation that may involve use of medical or scientific terminology; ensures correct format, grammar, punctuation, and spelling.
Types correspondence, memorandums, grants, manuscripts, book chapters, etc. from complex rough drafts, which may involve special formats and complicated footnotes.
Compiles letters, memorandums, and other non-routine correspondence for supervisor's signature.
Processes and submits online forms; pays invoices.
Coordinates meetings and conferences for supervisor or other staff members.
Makes appointments and maintains supervisor's calendar; makes travel and hotel reservations for supervisor or other staff members.
Receives, screens, and directs visitors; answers and makes telephone calls; transfers calls, takes messages, or answers questions as necessary, including patient-related calls and appointments.
Receives, sorts, and distributes incoming mail; makes copies; faxes documents; makes deliveries on and off campus.
Completes moderately complex projects and reports as requested by supervisor using word processing, spreadsheet, or database applications.
Retrieves articles from Library; makes copies, including performing online library searches.
Maintains various files and records for operating unit; handles confidential and sensitive information appropriately.
Performs other duties as assigned.
Qualifications
Education High School Diploma or GED
Experience 2 years of related secretarial/administrative experience. May consider higher education completed in lieu of minimum requirements.
Benefits
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare - no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
Security and EEO Statement Security This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
Location and Details Primary Location Texas-Dallas-5323 Harry Hines Blvd
Work Locations 5323 Harry Hines Blvd
Job Administrative/Clerical
Organization 211000 - Office Of The Provost
Schedule Full-time
Shift Day Job
Employee Status Regular
Job Type Standard
Job Posting Oct 17, 2025, 9:16:50 PM
#J-18808-Ljbffr
Administrative Assistant, Office of the Provost WHY UT SOUTHWESTERN? With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! Job Summary Works under general supervision to provide secretarial and clerical support for day-to-day operations in the department or division office.
Responsibilities
Transcribes dictation that may involve use of medical or scientific terminology; ensures correct format, grammar, punctuation, and spelling.
Types correspondence, memorandums, grants, manuscripts, book chapters, etc. from complex rough drafts, which may involve special formats and complicated footnotes.
Compiles letters, memorandums, and other non-routine correspondence for supervisor's signature.
Processes and submits online forms; pays invoices.
Coordinates meetings and conferences for supervisor or other staff members.
Makes appointments and maintains supervisor's calendar; makes travel and hotel reservations for supervisor or other staff members.
Receives, screens, and directs visitors; answers and makes telephone calls; transfers calls, takes messages, or answers questions as necessary, including patient-related calls and appointments.
Receives, sorts, and distributes incoming mail; makes copies; faxes documents; makes deliveries on and off campus.
Completes moderately complex projects and reports as requested by supervisor using word processing, spreadsheet, or database applications.
Retrieves articles from Library; makes copies, including performing online library searches.
Maintains various files and records for operating unit; handles confidential and sensitive information appropriately.
Performs other duties as assigned.
Qualifications
Education High School Diploma or GED
Experience 2 years of related secretarial/administrative experience. May consider higher education completed in lieu of minimum requirements.
Benefits
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare - no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
Security and EEO Statement Security This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
Location and Details Primary Location Texas-Dallas-5323 Harry Hines Blvd
Work Locations 5323 Harry Hines Blvd
Job Administrative/Clerical
Organization 211000 - Office Of The Provost
Schedule Full-time
Shift Day Job
Employee Status Regular
Job Type Standard
Job Posting Oct 17, 2025, 9:16:50 PM
#J-18808-Ljbffr