Contact Discovery Services
Overview
Accounting Specialist at Contact Discovery Services – Nashville, TN (Remote). Start Date: Immediately.
A premier eDiscovery technology and consulting firm based in Washington, DC is seeking an Accounting Specialist to join our team. The successful candidate will be a motivated professional with strong accounting knowledge, capable of meeting deadlines, working independently, and adhering to the monthly accounting cycle. This position provides comprehensive accounting support, including billing, collections, accounts payable and receivable processing, general ledger management, month-end close activities, and participation in special projects as assigned.
Responsibilities
Prepare and post monthly billings in QuickBooks, ensuring timely delivery to customers.
Respond to all billing-related inquiries on the same day and process invoice adjustments as necessary.
Collaborate with the Sales and Project Management departments to resolve billing discrepancies.
Conduct regular collection efforts to secure payment on past due accounts.
Perform bank reconciliations and complete daily bank postings.
Research, review, and accurately apply all incoming cash receipts promptly.
Enter check deposits into appropriate accounts within QuickBooks.
Research, reconcile, and post accounts payable activities while preparing vendor payments.
Address all payment-related inquiries from internal and external customers.
Execute all assigned month-end tasks, ensuring timely completion.
Calculate and remit Sales & Use tax.
Compute sales commission payments and submit them to the Chief Business Officer for approval.
Assist with general ledger maintenance.
Establish new customer profiles in QuickBooks.
Set up new vendors in QuickBooks, ensuring receipt of W9 forms.
Generate and distribute weekly sales reports.
Enter new cases from QuickBase into QuickBooks.
Complete additional tasks assigned by the Controller.
Communicate clearly and effectively with managers and team members.
Qualifications
5+ years of experience in accounting and billing.
Strong self-motivation and independence, with the ability to own tasks and meet deadlines.
Proficiency with Intuit QuickBooks Enterprise.
Excellent communication skills, with the ability to navigate web portals and manage email correspondence.
Experience with Microsoft Office applications (Outlook, Excel, Word) and Adobe Acrobat.
Preferred
Familiarity with QuickBase.
Salary
$60,000.00 - $70,000.00
About Contact Contact Discovery Services delivers best-in-class service to many Fortune 100/500 companies. Our growth is driven by investing in people and technologies, ensuring our customers have access to the highest level of customer service and the most qualified resources. Our team includes engineers, analysts, and project managers who collaborate to engineer solutions that help organize discovery for case strategy. We offer competitive benefits, flexible work schedules, and a range of company activities.
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A premier eDiscovery technology and consulting firm based in Washington, DC is seeking an Accounting Specialist to join our team. The successful candidate will be a motivated professional with strong accounting knowledge, capable of meeting deadlines, working independently, and adhering to the monthly accounting cycle. This position provides comprehensive accounting support, including billing, collections, accounts payable and receivable processing, general ledger management, month-end close activities, and participation in special projects as assigned.
Responsibilities
Prepare and post monthly billings in QuickBooks, ensuring timely delivery to customers.
Respond to all billing-related inquiries on the same day and process invoice adjustments as necessary.
Collaborate with the Sales and Project Management departments to resolve billing discrepancies.
Conduct regular collection efforts to secure payment on past due accounts.
Perform bank reconciliations and complete daily bank postings.
Research, review, and accurately apply all incoming cash receipts promptly.
Enter check deposits into appropriate accounts within QuickBooks.
Research, reconcile, and post accounts payable activities while preparing vendor payments.
Address all payment-related inquiries from internal and external customers.
Execute all assigned month-end tasks, ensuring timely completion.
Calculate and remit Sales & Use tax.
Compute sales commission payments and submit them to the Chief Business Officer for approval.
Assist with general ledger maintenance.
Establish new customer profiles in QuickBooks.
Set up new vendors in QuickBooks, ensuring receipt of W9 forms.
Generate and distribute weekly sales reports.
Enter new cases from QuickBase into QuickBooks.
Complete additional tasks assigned by the Controller.
Communicate clearly and effectively with managers and team members.
Qualifications
5+ years of experience in accounting and billing.
Strong self-motivation and independence, with the ability to own tasks and meet deadlines.
Proficiency with Intuit QuickBooks Enterprise.
Excellent communication skills, with the ability to navigate web portals and manage email correspondence.
Experience with Microsoft Office applications (Outlook, Excel, Word) and Adobe Acrobat.
Preferred
Familiarity with QuickBase.
Salary
$60,000.00 - $70,000.00
About Contact Contact Discovery Services delivers best-in-class service to many Fortune 100/500 companies. Our growth is driven by investing in people and technologies, ensuring our customers have access to the highest level of customer service and the most qualified resources. Our team includes engineers, analysts, and project managers who collaborate to engineer solutions that help organize discovery for case strategy. We offer competitive benefits, flexible work schedules, and a range of company activities.
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