Cytel
* You MUST live in the Boston area and comfortable working a HYBRID schedule to qualify for this role. *
For over thirty years, Cytel has enabled the world’s biotech and pharmaceutical companies to make confident, evidence-based decisions to ensure successful outcomes. As industry leaders in delivering advanced data analytics solutions, we continually invest in deepening our expertise.
As an executive support team member, you will be part of a team of EAs working across the organization within a collaborative and supportive environment, fast paced and continuous improvement setting.
Executive Support
Provide high-level executive administrative support to senior level executives
Proactively manage diverse complex calendars. Respond rapidly and professionally to high volume of scheduling requests and changes while acting as a liaison and applying critical thought to prioritize requests with executive’s priorities.
Manage contacts, communicate and collaborate with internal and external individuals which may include founders, investors, vendors, partners, or employees
Assist in the development and organization of support materials for meetings and conferences (e.g., presentation slides, excel files, reports, etc.)
Arrange and coordinate domestic and international travel, accommodations, agendas, and itineraries.
Expense reconciliation and reporting including filing reports in timely manner with full accuracy
Proactively anticipate administrative support needs especially to align with company, executive, and team needs, goals, and expectations
Assist with various meeting/event planning including but not limited to offsites, all hands, leadership meetings (booking conference rooms, group reservations, catering, and other logistics)
Office Management
Manage vendor relationships and handle office vendor billing management
Coordinate/oversee day-to-day office operations including but not limited to maintaining office & kitchen supplies, conference rooms, & common areas, manage lunches/catering
Point of contact for visiting parties; meeting space inquiries; and building security, including registering guests
Manage building maintenance requests
Sign for deliveries, distribute mail, and assist office with shipping needs
Other Support
Collaborate and coordinate with internal team members to create an extraordinary employee and visitor experience at Cytel
Partner with HR, Finance, and Operations with various requirements and projects
Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
Anticipate questions and organize priorities.
Demonstrate proactive, intuitive, and resourceful approach in all areas of work
Demonstrate a high degree of independence, discretion, practical judgment, technical know-how, and focus on detail
Participate as needed in special projects and events
Additional projects as assigned
Qualifications
Bachelor’s degree preferred or equivalent experience in administrative support of multiple senior level executives
6 years of direct experience as an AA
At least 2-3 years of senior administrative experience in a technology or services business or life science-related industry or high-paced organization preferred
Ability to work independently and as part of a team
Collaborative work style; ability to work well in a team environment
Demonstrated strong work ethic with high degree of discretion, good judgement particularly as it relates to sensitive and confidential information
Technology savvy with a strong knowledge working with Microsoft Office
Excellent written and verbal communication skills
Excellent time management and organizational skills with demonstrated ability to set and meet deadlines while advancing multiple priorities
Strong interpersonal skills with a customer service focus
Cytel Inc. is an Equal Employment / Affirmative Action Employer. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, gender identity or expression, or any other characteristics protected by law.
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For over thirty years, Cytel has enabled the world’s biotech and pharmaceutical companies to make confident, evidence-based decisions to ensure successful outcomes. As industry leaders in delivering advanced data analytics solutions, we continually invest in deepening our expertise.
As an executive support team member, you will be part of a team of EAs working across the organization within a collaborative and supportive environment, fast paced and continuous improvement setting.
Executive Support
Provide high-level executive administrative support to senior level executives
Proactively manage diverse complex calendars. Respond rapidly and professionally to high volume of scheduling requests and changes while acting as a liaison and applying critical thought to prioritize requests with executive’s priorities.
Manage contacts, communicate and collaborate with internal and external individuals which may include founders, investors, vendors, partners, or employees
Assist in the development and organization of support materials for meetings and conferences (e.g., presentation slides, excel files, reports, etc.)
Arrange and coordinate domestic and international travel, accommodations, agendas, and itineraries.
Expense reconciliation and reporting including filing reports in timely manner with full accuracy
Proactively anticipate administrative support needs especially to align with company, executive, and team needs, goals, and expectations
Assist with various meeting/event planning including but not limited to offsites, all hands, leadership meetings (booking conference rooms, group reservations, catering, and other logistics)
Office Management
Manage vendor relationships and handle office vendor billing management
Coordinate/oversee day-to-day office operations including but not limited to maintaining office & kitchen supplies, conference rooms, & common areas, manage lunches/catering
Point of contact for visiting parties; meeting space inquiries; and building security, including registering guests
Manage building maintenance requests
Sign for deliveries, distribute mail, and assist office with shipping needs
Other Support
Collaborate and coordinate with internal team members to create an extraordinary employee and visitor experience at Cytel
Partner with HR, Finance, and Operations with various requirements and projects
Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
Anticipate questions and organize priorities.
Demonstrate proactive, intuitive, and resourceful approach in all areas of work
Demonstrate a high degree of independence, discretion, practical judgment, technical know-how, and focus on detail
Participate as needed in special projects and events
Additional projects as assigned
Qualifications
Bachelor’s degree preferred or equivalent experience in administrative support of multiple senior level executives
6 years of direct experience as an AA
At least 2-3 years of senior administrative experience in a technology or services business or life science-related industry or high-paced organization preferred
Ability to work independently and as part of a team
Collaborative work style; ability to work well in a team environment
Demonstrated strong work ethic with high degree of discretion, good judgement particularly as it relates to sensitive and confidential information
Technology savvy with a strong knowledge working with Microsoft Office
Excellent written and verbal communication skills
Excellent time management and organizational skills with demonstrated ability to set and meet deadlines while advancing multiple priorities
Strong interpersonal skills with a customer service focus
Cytel Inc. is an Equal Employment / Affirmative Action Employer. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, gender identity or expression, or any other characteristics protected by law.
#J-18808-Ljbffr