Keolis North America
Knowledge and Experience:
5+ years of progressive HRIS/HCM experience with at least 3 years in a system administration or implementation role.
Proven success managing cross-functional HR technology projects from design to delivery.
Demonstrated expertise in HCM platforms (preferably UKG Pro and WFM).
Experience working within complex organization matrix
Experience developing and executing employee communications to support technology improvements
Strong communication and stakeholder management skills, with the ability to influence across levels.
Proven success in change management and continual improvement and operational effectiveness
Preferred:
Bachelor’s degree in HR, HR Management or Technology
Strong experience in the program management of HR tools
Experience supporting M&A integration and large-scale organizational changes.
Skills:
Advanced Excel and reporting skills; familiarity with BI tools (e.g., UKG BI, Power BI).
Excellent project management and organizational skills.
Strong analytical mindset and attention to detail.
Change management and training facilitation experience a plus.
Problem Solver: Identifies problems, and recommends solutions based on comprehension of information provided from user
Results Oriented: Responds promptly to high-impact, critical issues
Adaptable: Team centric with ability to provide & receive constructive feedback
Key Accountabilities: HRIS System Administration & Governance
Oversee configuration, administration, and maintenance of the HCM (HRIS) platform and related digital tools
Partner with IT to ensure stable system integrations, security protocols, and data flow between HR and other business systems
Maintain and update organizational structures, positions, job codes, and pay rules within the system
Establish governance processes and documentation standards for testing, approvals, and production migrations
Ensure all system processes comply with data protection and privacy laws (e.g., HIPAA, GDPR)
Prepare HCM for annual events including open enrollment, annual performance processes, annual compensationreviews and change uploads
Responsible for processing UKG Core HR data entry for Keolis locations without an HR Manager
Work alongside the IT department to perform regular assessments and improvements to UKG
Oversee all system upgrades and maintenance in partnership with internal and external partners
Build and maintain workflows within HCM including user-friendly processes, guidelines, and documentation
Partner with HRIS System Administrataor to manage end user access rights to system
Led efforts to ensure the configuration of the HCM for business acquisitions and for new contract mobilizations is setup correctly and ahead of new contract mobilizations
Data Quality, Reporting & Analytics
Supervise the day-to-day activities of the HRIS systems and other HR digital tools
Drive data integrity through ongoing audits, validations, and process controls.
Develop and manage a comprehensive HR reporting framework to deliver consistent, actionable insights.
Partner with HR and business leaders to interpret workforce data and identify opportunities for improvement.
Support compliance and audit activities by ensuring data accuracy and standardized reporting metrics in partnership with HRIS Reporting and Analytics Lead
Digitalization of HR Systems & Continuous Improvement
Evaluate emerging HR technologies and recommend enhancements to improve efficiency and user experience.
Identify automation opportunities to streamline HR processes and reduce manual workload.
Lead change management efforts to ensure smooth adoption of new tools and processes.
Promote a culture of innovation and operational excellence within the HRIS function.
Act as an advisor to HR peers for potential solutions. Within the framework, understand the needs and identify solutions by capturing business requirements to drive continuous improvement around the organization.
Project Management & Strategy
Lead full-cycle project management for HR technology initiatives, including system upgrades, new module deployments, and process optimization.
In partnership with Director, HCM define project scope, milestones, deliverables, and success metrics; ensure projects are delivered on time and within budget.
Develop and present business cases for new digital initiatives to improve HR operations and employee engagement.
Collaborate cross-functionally with IT, Payroll, Benefits, and Operations to align system capabilities with business needs.
Serve as project liaison on HRIS projects, ensuring timely communication, alignment of priorities, and mitigation of risks or issues.
Communication, Leadership & Collaboration
Communicate complex technical information in clear, concise terms to HR leaders and business partners.
Provide regular project updates, issue logs, and status reports to leadership.
Build strong partnerships across HR Centers of Excellence (COEs) to understand functional needs and translate them into system solutions.
Coach and guide HR team members on system processes, data best practices, and troubleshooting.
Act as a trusted advisor and point of escalation for system or data-related inquiries.
Support HRIS Team with all Tier escalations
Additional Statements:
Drug and alcohol screening:
Employment contingent upon passing pre-employment drug and alcohol screen. Also, contingent upon receiving a favorable background check. Must pass a physical examination.
Safety commitment:
Safety is a way of life at Keolis. By placing safety first, we ensure the wellbeing of our employees, customers, and communities. Together we can become the most successful transportation company in the world.
Environmental commitment:
Keolis is committed to protecting the environment by minimizing the impact of operations to our people and the communities in which we operate.
EEO statement:
Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation, or gender identification. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
Disclaimer and closing statement:
The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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5+ years of progressive HRIS/HCM experience with at least 3 years in a system administration or implementation role.
Proven success managing cross-functional HR technology projects from design to delivery.
Demonstrated expertise in HCM platforms (preferably UKG Pro and WFM).
Experience working within complex organization matrix
Experience developing and executing employee communications to support technology improvements
Strong communication and stakeholder management skills, with the ability to influence across levels.
Proven success in change management and continual improvement and operational effectiveness
Preferred:
Bachelor’s degree in HR, HR Management or Technology
Strong experience in the program management of HR tools
Experience supporting M&A integration and large-scale organizational changes.
Skills:
Advanced Excel and reporting skills; familiarity with BI tools (e.g., UKG BI, Power BI).
Excellent project management and organizational skills.
Strong analytical mindset and attention to detail.
Change management and training facilitation experience a plus.
Problem Solver: Identifies problems, and recommends solutions based on comprehension of information provided from user
Results Oriented: Responds promptly to high-impact, critical issues
Adaptable: Team centric with ability to provide & receive constructive feedback
Key Accountabilities: HRIS System Administration & Governance
Oversee configuration, administration, and maintenance of the HCM (HRIS) platform and related digital tools
Partner with IT to ensure stable system integrations, security protocols, and data flow between HR and other business systems
Maintain and update organizational structures, positions, job codes, and pay rules within the system
Establish governance processes and documentation standards for testing, approvals, and production migrations
Ensure all system processes comply with data protection and privacy laws (e.g., HIPAA, GDPR)
Prepare HCM for annual events including open enrollment, annual performance processes, annual compensationreviews and change uploads
Responsible for processing UKG Core HR data entry for Keolis locations without an HR Manager
Work alongside the IT department to perform regular assessments and improvements to UKG
Oversee all system upgrades and maintenance in partnership with internal and external partners
Build and maintain workflows within HCM including user-friendly processes, guidelines, and documentation
Partner with HRIS System Administrataor to manage end user access rights to system
Led efforts to ensure the configuration of the HCM for business acquisitions and for new contract mobilizations is setup correctly and ahead of new contract mobilizations
Data Quality, Reporting & Analytics
Supervise the day-to-day activities of the HRIS systems and other HR digital tools
Drive data integrity through ongoing audits, validations, and process controls.
Develop and manage a comprehensive HR reporting framework to deliver consistent, actionable insights.
Partner with HR and business leaders to interpret workforce data and identify opportunities for improvement.
Support compliance and audit activities by ensuring data accuracy and standardized reporting metrics in partnership with HRIS Reporting and Analytics Lead
Digitalization of HR Systems & Continuous Improvement
Evaluate emerging HR technologies and recommend enhancements to improve efficiency and user experience.
Identify automation opportunities to streamline HR processes and reduce manual workload.
Lead change management efforts to ensure smooth adoption of new tools and processes.
Promote a culture of innovation and operational excellence within the HRIS function.
Act as an advisor to HR peers for potential solutions. Within the framework, understand the needs and identify solutions by capturing business requirements to drive continuous improvement around the organization.
Project Management & Strategy
Lead full-cycle project management for HR technology initiatives, including system upgrades, new module deployments, and process optimization.
In partnership with Director, HCM define project scope, milestones, deliverables, and success metrics; ensure projects are delivered on time and within budget.
Develop and present business cases for new digital initiatives to improve HR operations and employee engagement.
Collaborate cross-functionally with IT, Payroll, Benefits, and Operations to align system capabilities with business needs.
Serve as project liaison on HRIS projects, ensuring timely communication, alignment of priorities, and mitigation of risks or issues.
Communication, Leadership & Collaboration
Communicate complex technical information in clear, concise terms to HR leaders and business partners.
Provide regular project updates, issue logs, and status reports to leadership.
Build strong partnerships across HR Centers of Excellence (COEs) to understand functional needs and translate them into system solutions.
Coach and guide HR team members on system processes, data best practices, and troubleshooting.
Act as a trusted advisor and point of escalation for system or data-related inquiries.
Support HRIS Team with all Tier escalations
Additional Statements:
Drug and alcohol screening:
Employment contingent upon passing pre-employment drug and alcohol screen. Also, contingent upon receiving a favorable background check. Must pass a physical examination.
Safety commitment:
Safety is a way of life at Keolis. By placing safety first, we ensure the wellbeing of our employees, customers, and communities. Together we can become the most successful transportation company in the world.
Environmental commitment:
Keolis is committed to protecting the environment by minimizing the impact of operations to our people and the communities in which we operate.
EEO statement:
Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation, or gender identification. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
Disclaimer and closing statement:
The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr