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Academic Personnel Manager
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Inside Higher Ed . Overview
Department Summary: UCLA’s Economics Department conducts cutting-edge research and trains the next generation of economic leaders. The department is active in research and policy impact, with a diverse set of topics and a large student body and faculty community. Position Summary
Responsible for academic, academic apprentice, staff personnel, student employment and benefits in the Department of Economics and the self-supporting Master of Quantitative Economics Program (MQE), as well as oversight. Provide employment, personnel services and human resources to approximately 44 Tenured and tenure-track Faculty, 14 Non-Senate Faculty/Lecturers, 10 Joint Appointments, 16 in-residence Emeriti, 8 annual visiting and postdoctoral scholars, 70 academic apprentice personnel and 19 Career Staff. Manage the academic personnel process for reappointment/merits/promotions. Use appropriate processes to accomplish personnel actions including summer ninths, stipends, course buyouts, leaves and sabbaticals, merits and promotions, time reporting, new hires and securing of visas. Use QDB to track sub zero expenses, and prepare ad hoc reports for the Chief Administrative Officer. Supervise personnel projects assigned to administrative staff and office assistants. Coordinate faculty hiring and search process. Serve as reviewer and back-up for all academic apprentice actions and preparer for all faculty and staff actions. Serve as faculty and staff benefits representative. Participate in special projects as assigned by CAO. A highly visible position that requires sensitivity, knowledge of University personnel policies and procedures and the EDB/UC Path system, organizational skills to create, adjust and maintain the department's personnel services system. Salary & Compensation
UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. See UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications
5 years Direct experience with UC academic personnel policies, UCPath, human resources, administration and other university HR/payroll systems. (Preferred) 3 years Experience supervising and training staff in a higher education or large organizational setting. (Preferred) 3 years Familiarity with visa processing, and university benefits programs. (Preferred) Detailed knowledge of academic personnel policies and procedures, affirmative action requirements, benefits programs, visa/immigration processes, and working knowledge of UCLA Call, Academic Personnel Manual, UCPath, and related systems. (Preferred) Demonstrated ability to perform and coordinate academic personnel actions, ensuring correct timing, sequencing, and compliance with established policies. (Required) Strong working knowledge of academic values, priorities, expectations, and University culture; familiarity with campus organizations and resources (Academic Personnel Office, Graduate Division, OISS, Benefits Office, etc.). (Preferred) Skill in compiling, analyzing, and interpreting information to identify issues, evaluate options, and make logical, evidence-based decisions. (Required) Ability to independently organize, prioritize, and track multiple projects in a large, complex environment, ensuring timely completion despite interruptions or short deadlines. (Required) Exceptional communication skills (verbal, written, electronic) to convey accurate and timely information across all organizational levels. (Required) Demonstrated leadership ability to train, assign work, supervise, and evaluate staff and student personnel. (Required) Proficiency with office technologies and systems (Microsoft Office Suite, data management tools, email systems, and other relevant platforms). (Required) Proven ability to handle confidential matters with discretion, diplomacy, and professionalism. (Required) Strong representational skills to effectively communicate and advocate the needs/views of department leadership to campus administration and external stakeholders with tact and diplomacy. (Required) Demonstrated ability to develop and maintain effective working relationships with faculty, staff, administrators, and students. (Required) Ability to work independently with minimal supervision, exercising sound judgment and follow-through on assignments. (Required) Education, Licenses, Certifications & Personal Affiliations
Bachelor’s Degree in a related area (e.g., Business Administration, Human Resources, Higher Education Administration) or equivalent experience/training (Required) Master’s Degree in a related area (e.g., Human Resources, Higher Education Administration, Public Administration). (Preferred) Special Conditions for Employment
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation. Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired. Schedule
8:00 am - 5:00 pm Complete Position Description
Complete Position Description (summary description available internally; please refer to the official posting for details)
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Academic Personnel Manager
role at
Inside Higher Ed . Overview
Department Summary: UCLA’s Economics Department conducts cutting-edge research and trains the next generation of economic leaders. The department is active in research and policy impact, with a diverse set of topics and a large student body and faculty community. Position Summary
Responsible for academic, academic apprentice, staff personnel, student employment and benefits in the Department of Economics and the self-supporting Master of Quantitative Economics Program (MQE), as well as oversight. Provide employment, personnel services and human resources to approximately 44 Tenured and tenure-track Faculty, 14 Non-Senate Faculty/Lecturers, 10 Joint Appointments, 16 in-residence Emeriti, 8 annual visiting and postdoctoral scholars, 70 academic apprentice personnel and 19 Career Staff. Manage the academic personnel process for reappointment/merits/promotions. Use appropriate processes to accomplish personnel actions including summer ninths, stipends, course buyouts, leaves and sabbaticals, merits and promotions, time reporting, new hires and securing of visas. Use QDB to track sub zero expenses, and prepare ad hoc reports for the Chief Administrative Officer. Supervise personnel projects assigned to administrative staff and office assistants. Coordinate faculty hiring and search process. Serve as reviewer and back-up for all academic apprentice actions and preparer for all faculty and staff actions. Serve as faculty and staff benefits representative. Participate in special projects as assigned by CAO. A highly visible position that requires sensitivity, knowledge of University personnel policies and procedures and the EDB/UC Path system, organizational skills to create, adjust and maintain the department's personnel services system. Salary & Compensation
UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. See UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications
5 years Direct experience with UC academic personnel policies, UCPath, human resources, administration and other university HR/payroll systems. (Preferred) 3 years Experience supervising and training staff in a higher education or large organizational setting. (Preferred) 3 years Familiarity with visa processing, and university benefits programs. (Preferred) Detailed knowledge of academic personnel policies and procedures, affirmative action requirements, benefits programs, visa/immigration processes, and working knowledge of UCLA Call, Academic Personnel Manual, UCPath, and related systems. (Preferred) Demonstrated ability to perform and coordinate academic personnel actions, ensuring correct timing, sequencing, and compliance with established policies. (Required) Strong working knowledge of academic values, priorities, expectations, and University culture; familiarity with campus organizations and resources (Academic Personnel Office, Graduate Division, OISS, Benefits Office, etc.). (Preferred) Skill in compiling, analyzing, and interpreting information to identify issues, evaluate options, and make logical, evidence-based decisions. (Required) Ability to independently organize, prioritize, and track multiple projects in a large, complex environment, ensuring timely completion despite interruptions or short deadlines. (Required) Exceptional communication skills (verbal, written, electronic) to convey accurate and timely information across all organizational levels. (Required) Demonstrated leadership ability to train, assign work, supervise, and evaluate staff and student personnel. (Required) Proficiency with office technologies and systems (Microsoft Office Suite, data management tools, email systems, and other relevant platforms). (Required) Proven ability to handle confidential matters with discretion, diplomacy, and professionalism. (Required) Strong representational skills to effectively communicate and advocate the needs/views of department leadership to campus administration and external stakeholders with tact and diplomacy. (Required) Demonstrated ability to develop and maintain effective working relationships with faculty, staff, administrators, and students. (Required) Ability to work independently with minimal supervision, exercising sound judgment and follow-through on assignments. (Required) Education, Licenses, Certifications & Personal Affiliations
Bachelor’s Degree in a related area (e.g., Business Administration, Human Resources, Higher Education Administration) or equivalent experience/training (Required) Master’s Degree in a related area (e.g., Human Resources, Higher Education Administration, Public Administration). (Preferred) Special Conditions for Employment
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation. Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired. Schedule
8:00 am - 5:00 pm Complete Position Description
Complete Position Description (summary description available internally; please refer to the official posting for details)
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