University of South Florida
Unit Research Administrator (College of Education)
University of South Florida, Tampa, Florida, us, 33646
Nature of Work
A Unit Research Administrator supports researchers by preparing budget projections, developing materials for compliance analysis, and advising on the review of proposals by Sponsored Research. The position researches internal and external grant sources and disseminates grant opportunity information to researchers in a college or department. After awards are made the role guides researchers on administrative steps such as setting up accounts, hiring staff, reconciling projects on a regular basis, reviewing and approving invoices and financial reports prepared by Sponsored Research, preparing expenditure transfers and override requests with supporting justification, and reviewing final reconciliations.
Qualifications This position requires a Bachelor's degree and 1 year of professional administrative experience; or a Master's degree. Progressively responsible related experience may substitute for the required education on a year‑for‑year basis.
This position may be subject to a Level 1 or Level 2 criminal background check.
Responsibilities
Finds and promotes grant opportunities; identifies sources of funding for research and/or service programs; provides assistance and guidance to facilitate the development, administrative review, and funding process for faculty.
Conveys proposal guidelines to researchers; reviews applications for research projects for format and completeness.
Reviews award budget and expenditures for compliance with grant terms and unit guidelines.
Reconciles projects on a monthly basis, prepares documents to correct expenditures in keeping with the budget categories, and maintains supporting documentation.
Assists with budget and activity reports on active grants to Sponsored Research.
Keeps statistics on unit research activities.
Coordinates internal proposal submission and approval; meets with faculty regarding budget questions and resource commitments; coordinates meetings of department faculty with research administration and compliance committees.
Monitors Institutional Review Board/Institutional Animal Care and Use Committee closure dates from the Applications for Research Compliance portal, and when technical and financial reports are due in accordance with the terms and conditions of the award; maintains vitae of researchers.
Performs other duties as assigned.
Compliance and Federal Notices Applicants have rights under Federal Employment Laws. The University of South Florida is an equal‑opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
Working at USF With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first‑class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF The University of South Florida is a top‑ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota‑Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU). With an all‑time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference.
#J-18808-Ljbffr
Qualifications This position requires a Bachelor's degree and 1 year of professional administrative experience; or a Master's degree. Progressively responsible related experience may substitute for the required education on a year‑for‑year basis.
This position may be subject to a Level 1 or Level 2 criminal background check.
Responsibilities
Finds and promotes grant opportunities; identifies sources of funding for research and/or service programs; provides assistance and guidance to facilitate the development, administrative review, and funding process for faculty.
Conveys proposal guidelines to researchers; reviews applications for research projects for format and completeness.
Reviews award budget and expenditures for compliance with grant terms and unit guidelines.
Reconciles projects on a monthly basis, prepares documents to correct expenditures in keeping with the budget categories, and maintains supporting documentation.
Assists with budget and activity reports on active grants to Sponsored Research.
Keeps statistics on unit research activities.
Coordinates internal proposal submission and approval; meets with faculty regarding budget questions and resource commitments; coordinates meetings of department faculty with research administration and compliance committees.
Monitors Institutional Review Board/Institutional Animal Care and Use Committee closure dates from the Applications for Research Compliance portal, and when technical and financial reports are due in accordance with the terms and conditions of the award; maintains vitae of researchers.
Performs other duties as assigned.
Compliance and Federal Notices Applicants have rights under Federal Employment Laws. The University of South Florida is an equal‑opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
Working at USF With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first‑class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF The University of South Florida is a top‑ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota‑Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU). With an all‑time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference.
#J-18808-Ljbffr