Griffith Foods
Overview
TITLE:
Executive Assistant LOCATION:
Hybrid in Lombard, IL Griffith Foods is hiring an Executive Assistant to support 4 executives – the Global Heads of Marketing, Purchasing, Business Development, and Sustainability – to ensure seamless day-to-day operations for the group. If you're a reliable and detail-oriented EA who thrives on organization and anticipating needs in fast-moving environments, this is your opportunity to enable executive effectiveness and drive operational excellence from the ground up. Responsibilities
Providing high level administrative support to 4 global executives, including managing calendars, scheduling meetings, expense management, and coordinating arrangements; drafting and editing correspondence, presentations, and communications on behalf of the executives. Arranging comprehensive domestic and international travel logistics for executives, including flights, accommodations, ground transport, and detailed travel itineraries. Acting as the primary point of contact between executives and internal/external stakeholders, building and maintaining strong relationships with all stakeholders. Managing and organizing sensitive information, documents, and data with a high degree of confidentiality. Serving as a primary point of contact for facility-related inquiries and office service requests. Managing inventory of office supplies and equipment; proactively ordering replenishments as needed. Assisting in the development and execution of strategic initiatives by participating in strategic meetings, conducting research, preparing reports, and providing insights and follow up action items to support decision making. Assisting in the planning and execution of key projects, ensuring deadlines are met and goals are achieved. Qualifications
At least 5 years of experience as an Executive Assistant supporting global executives or in a similar level of support. Global travel arrangement and meeting scheduling experience. Strong technology proficiency with calendar management systems, travel platforms, and administrative tools, as well as proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). High degree of professionalism, discretion, and confidentiality. Ability to work onsite in Lombard, IL a minimum of 1-2 days per week, and additional days as business needs periodically require. Unrestricted US work authorization without the need for visa sponsorship, either now or in the future. What will set you apart
Associate’s or Bachelor’s degree in Business Administration, Management, or a related field. Benefits
Medical, Rx, Dental, Vision, Flexible Spending & Health Savings Accounts, EAP, Health Advocacy, Financial Planning, Parental Leave, Care.com, Adoption & Surrogacy Assistance, Education Assistance/Tuition Reimbursement, Safety Reimbursement, Lifestyle Spending Account, Group Life & AD&D, Voluntary Life Insurance, Short Term & Long Term Disability, 401(k) Plan with Company Match, ESOP, PTO, Holidays & Leaves, Accident Insurance, Critical Illness Insurance, Hospital Indemnity, Home & Auto Insurance, Pet Insurance, Identity Theft Protection, Long Term Care + Life Insurance & Legal Assistance. There is also potential for a discretionary bonus, this bonus is based on personal and company performance and is not a guaranteed bonus plan. Equal Employment Opportunity
Griffith Foods believes that all persons are entitled to equal employment opportunity. Griffith Foods does not discriminate against qualified employees or applicants because of any characteristic protected by federal, state, or local law.
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TITLE:
Executive Assistant LOCATION:
Hybrid in Lombard, IL Griffith Foods is hiring an Executive Assistant to support 4 executives – the Global Heads of Marketing, Purchasing, Business Development, and Sustainability – to ensure seamless day-to-day operations for the group. If you're a reliable and detail-oriented EA who thrives on organization and anticipating needs in fast-moving environments, this is your opportunity to enable executive effectiveness and drive operational excellence from the ground up. Responsibilities
Providing high level administrative support to 4 global executives, including managing calendars, scheduling meetings, expense management, and coordinating arrangements; drafting and editing correspondence, presentations, and communications on behalf of the executives. Arranging comprehensive domestic and international travel logistics for executives, including flights, accommodations, ground transport, and detailed travel itineraries. Acting as the primary point of contact between executives and internal/external stakeholders, building and maintaining strong relationships with all stakeholders. Managing and organizing sensitive information, documents, and data with a high degree of confidentiality. Serving as a primary point of contact for facility-related inquiries and office service requests. Managing inventory of office supplies and equipment; proactively ordering replenishments as needed. Assisting in the development and execution of strategic initiatives by participating in strategic meetings, conducting research, preparing reports, and providing insights and follow up action items to support decision making. Assisting in the planning and execution of key projects, ensuring deadlines are met and goals are achieved. Qualifications
At least 5 years of experience as an Executive Assistant supporting global executives or in a similar level of support. Global travel arrangement and meeting scheduling experience. Strong technology proficiency with calendar management systems, travel platforms, and administrative tools, as well as proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). High degree of professionalism, discretion, and confidentiality. Ability to work onsite in Lombard, IL a minimum of 1-2 days per week, and additional days as business needs periodically require. Unrestricted US work authorization without the need for visa sponsorship, either now or in the future. What will set you apart
Associate’s or Bachelor’s degree in Business Administration, Management, or a related field. Benefits
Medical, Rx, Dental, Vision, Flexible Spending & Health Savings Accounts, EAP, Health Advocacy, Financial Planning, Parental Leave, Care.com, Adoption & Surrogacy Assistance, Education Assistance/Tuition Reimbursement, Safety Reimbursement, Lifestyle Spending Account, Group Life & AD&D, Voluntary Life Insurance, Short Term & Long Term Disability, 401(k) Plan with Company Match, ESOP, PTO, Holidays & Leaves, Accident Insurance, Critical Illness Insurance, Hospital Indemnity, Home & Auto Insurance, Pet Insurance, Identity Theft Protection, Long Term Care + Life Insurance & Legal Assistance. There is also potential for a discretionary bonus, this bonus is based on personal and company performance and is not a guaranteed bonus plan. Equal Employment Opportunity
Griffith Foods believes that all persons are entitled to equal employment opportunity. Griffith Foods does not discriminate against qualified employees or applicants because of any characteristic protected by federal, state, or local law.
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