Motion Recruitment is hiring: Executive Assistant in Chicago

Our client, a major grocery retail company , is actively looking for an Executive Assistant to join their team! This position is on-site in Chicago , so only local applicants will be considered.

** This begins as a 6 month contract with an opportunity to extend or convert at any time **

About the Role

We are seeking a detail-oriented and proactive Executive Assistant to join our team on a contract/temporary basis in Chicago. This role is ideal for someone organized, resourceful, and eager to support a fast-paced team. The Executive Assistant will provide day-to-day administrative support, including calendar coordination, travel planning, meeting preparation, and office management tasks.

Key Responsibilities

• Manage complex calendars, scheduling meetings, and coordinating appointments across multiple time zones.
• Organize and prepare for meetings, including agenda creation, document preparation, and logistics.
• Coordinate domestic and international travel arrangements and itineraries.
• Process and track expense reports in a timely and accurate manner.
• Assist with office management responsibilities, including supplies, vendor coordination, and general administrative support.
• Serve as a point of contact for internal and external stakeholders, ensuring clear and professional communication.
• Handle confidential information with discretion and professionalism.

Qualifications

• Bachelors Degree
• 1–3 years of administrative or executive support experience preferred (open to junior-level candidates eager to learn).
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency with Microsoft Office Suite and/or Google Workspace.
• Ability to multitask and manage shifting priorities with professionalism and a positive attitude.
• Based in the Chicago area with ability to work on-site as needed.