ACRISURE is hiring: Administrative Assistant in Costa Mesa

Description

Acrisure is a fast‑growing fintech leader that operates a global insurance broker. Acrisure provides a broad array of insurance and financial related solutions, including commercial property and casualty, personal lines and employee benefits insurance, real estate services, cyber services and asset and wealth management. Acrisure’s massively valuable, high‑margin distribution network combines the strength of trusted advisors with growth and efficiency enabled by AI.

Job Summary

The Administrative Assistant specializes in providing administrative support for a department or group of individuals. A broad knowledge of operational procedures and tools obtained through extensive work experience is beneficial in this position. The Administrative Assistant would support small to mid‑size departments in a variety of ways including managing calendars, making travel arrangements, and processing payroll.

Responsibilities

• Implement and maintain efficient operational processes
• Manage a range of responsibilities specific to small to mid‑size departments
• Provide comprehensive administrative support to a department or group of individuals
• Handle day‑to‑day administrative tasks to ensure smooth operations
• Organize and coordinate meetings, including scheduling, preparing agendas, and ensuring necessary resources are available
• Order and maintain inventory of supplies and equipment for the department
• Ensure timely procurement and cost‑effective purchasing
• Manage incoming and outgoing mail
• Maintain and coordinate executive and departmental calendars
• Prioritize and schedule appointments, meetings, and events
• Handle payroll processing for non‑exempt employees
• Run and analyze reports as required
• Make travel arrangements for executives, ensuring all details are managed efficiently
• Process expense reports using Concur, ensuring compliance with company policies

This description is not meant to be all‑inclusive and may be modified from time to time at the discretion of management.

Requirements

• Proficiency in departmental operational processes
• Familiarity with software and systems used for scheduling, payroll, and expense reporting
• Expertise in providing administrative support to a department or group of individuals
• Ability to manage day‑to‑day operations efficiently
• Organizational skills to handle travel logistics and expense tracking
• Ability to manage a broad scope of responsibility
• Handle sensitive and confidential information with discretion
• Excellent written and verbal communication skills
• High level of professionalism

Education / Experience

• High School Diploma or equivalent. College Degree preferred.
• Familiarity with administrative processes
• Equivalent work experience in administrative roles

Pay Details

The base compensation range for this position is $17.03 - $27.04 per hour. This range reflects Acrisure’s good faith estimate at the time of this posting. Placement within the range will be based on a variety of factors, including but not limited to skills, experience, qualifications, location, and internal equity.

Base Compensation Statement (historical note)

The base compensation range for this position is $0 - $0. This range reflects Acrisure’s good faith estimate at the time of this posting. Placement within the range will be based on a variety of factors, including but not limited to skills, experience, qualifications, location, and internal equity.