Partner Engineering & Science, Inc. is hiring: Administrative Assistant in Asbur

About Us: PARTNER offers full-service engineering, environmental and energy consulting, and design services throughout the Americas, Europe, and around the globe. As a leading firm in the Commercial Real Estate (CRE) industry, we have 1400+ employees in more than 40 offices. We aim to be the best home for talented professionals in our field. Our entrepreneurial environment supports impact and recognition on industry lists. Check out this role and join our team of talented people!

Summary: We are seeking a highly organized and detail-oriented Administrative Assistant / Project Coordinator to support our dynamic 4-person Legal Department. This hybrid role combines administrative support with project coordination, ideal for a quick learner who thrives in a fast-paced environment, excels at multitasking, enjoys working closely with a team, and is passionate about keeping teams aligned and on track. The ideal candidate will manage legal administrative tasks and serve as the central point of coordination for legal projects, deadlines, and team priorities.

Key Responsibilities

• Project Coordination & Management: Track and manage legal department projects, ensure deadlines and milestones are met; maintain and update project tracking tools, calendars, and dashboards; coordinate cross-functional meetings, prepare agendas, and document action items; follow up with team members on deliverables and timelines; assist in developing and maintaining standard operating procedures and workflows; monitor, manage and analyze departmental KPIs and expenditures.
• Administrative Support: Draft, format, and proofread legal documents and correspondence; process certificates of insurance; manage physical and electronic legal files; prepare, circulate, and track project-critical administrative documents (e.g., certificates of insurance, corporate license applications, lien waivers); schedule and coordinate meetings, conference calls, and travel; process invoices, expense reports, and legal billing; support contract lifecycle management, including tracking, filing, and routing for signatures.
• Communication & Collaboration: Serve as a liaison between the legal team and internal/external stakeholders; communicate project updates and status reports clearly and professionally; handle confidential and sensitive information with discretion.

Required Skills & Experience

• 2+ years of experience in an administrative, project coordination, or executive assistant role, preferably in a legal or corporate environment.
• Strong proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines with minimal supervision.
• Excellent written and verbal communication skills.
• Strong problem-solving skills and a proactive mindset.

Preferred Qualifications

• Experience working in a legal department or law firm.
• Familiarity with legal terminology and document types.
• Bachelor’s degree, paralegal certificate, or equivalent experience.

Key Competencies

• High level of integrity and discretion.
• Quick learner.
• Team-oriented with a collaborative spirit.
• Ability to work quickly and accurately, with close attention to detail.
• Adaptable and flexible in a dynamic work environment.
• Ability to learn new software.
• Strong interpersonal skills and a positive attitude.

Compensation & Benefits

Hourly pay range is $23 to $26 per hour. The pay scale reflects various factors including skills, experience, licensure, certifications, and organizational needs. A discretionary incentive bonus program may be available depending on individual and organizational performance. Benefits include health, dental, and vision insurance, vacation and sick time, and a 401(k) plan with company match.

Equal Employment Opportunity

Partner Engineering & Science, Inc. is committed to equal employment opportunity and complies with all federal, state, and local laws. We strive to maintain a work environment free of harassment, discrimination, or retaliation based on protected characteristics. We will consider qualified applicants who have criminal histories in a manner consistent with the law.

California Consumer Privacy Act

We collect personal information from you in connection with your application. For details on what information we collect and the purposes, please visit: https://www.partneresi.com/about/careers/california-consumer-privacy-act

Location: Eatontown, NJ