Advantage xPO is hiring: Administrative Assistant in Newport Beach

United States, California, Newport Beach

Advantage xPO is currently looking for a bright, energetic and friendly Administrative Assistant to support a busy and highly successful Private Wealth Management office within one of the most prestigious global financial services firms. The ideal candidate should possess at least two years of administrative support experience from a corporate environment.

Responsibilities

• Managing travel & expenses, including making travel arrangements and processing expenses for team members
• Processing incoming & outgoing mail, including checks, stock certificates, tax forms, and scanning
• Providing general administrative services to teams: maintaining calendars and schedules, and answering phones
• Coordinating and scheduling office events, including recruiting, internal events and external client events; booking conference rooms, ordering food, printing documents, coordinating interview schedules, liaising with building services, and greeting visitors
• Assisting the Private Wealth Management Team in servicing clients, with a focus on operational excellence and customer service

Qualifications

• Proficiency in Word, Excel, PowerPoint and Outlook required
• Bachelor's Degree preferred but not required
• A minimum of 2 years of work experience in a professional corporate environment
• New graduates who have a desire to be in the financial services industry are also encouraged to apply
• Strong written and verbal communication skills
• Enjoys working in a team environment
• Ability to multi-task and work in a fast‑paced environment
• Business professional environment and attire
• Possess critical thinking skills and good judgment
• Displays personal pride in work, always striving to do his/her best
• Chooses to always operate with integrity and transparency

The base pay range above represents the low and high end of the base compensation range we reasonably expect to pay for this position. Actual base compensation will vary and may be above or below the range based on various factors including, but not limited to, geographic location, actual experience, and job performance. This job posting is not a promise of any specific pay for any specific employee.

We provide a comprehensive benefits package, including medical, dental, and vision plans; pre‑tax savings plans; pre‑tax parking and commuter plans; supplemental health and welfare plans; a retirement savings plan; an employee assistance program; pet insurance; paid holidays; short‑term incentives; and paid time off.

Equal Employment Opportunity

Advantage xPO is committed to providing equal employment opportunity for all persons regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, and all other protected categories. An E‑Verify employer, we provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, please contact your local branch.