Overview
Administrative Assistant role at CRH, Preferred Materials - Concrete Division, is a leading supplier of ready mix concrete and building materials in Florida. The Davenport, FL area is referenced in the original posting. This position will be responsible for preparing and processing the daily/weekly payroll and preparing the customer billing for the region. The role will populate schedules for the area and handle collection activities with customers.
Responsibilities
- Complete take offs on all jobs from previous day. Complete billing on all jobs from previous day. Complete payroll on all jobs from previous day. Enter payroll and billing in Access. Enter Stromberg time in Access. Email billing to Corporate.
- Enter production, send all material receiving tickets to corporate.
- Email all received invoices to clients. Enter any purchase request, as needed. Place any orders with PO numbers received, as needed.
- Coordinate with Regional Manager on Collections, NTO and Lien Lists.
- Enter all received checks into a spreadsheet and send to A/R.
- Organize invoices and work orders chronologically for customers.
- Assist Regional Manager in analyzing inventory issues.
Qualifications
- Ensure Health & Safety standards are met by complying with legislation, company policies and promoting a safe work environment.
- Qualified with relevant knowledge, skill and experience for the role.
- Proficient in the use of Microsoft Office products, mainly Word, Excel, and Outlook.
- Excellent organizational and communication skills, both written and verbal. Speaks clearly and persuasively; listens and seeks clarification; demonstrates group presentation skills.
- Ability to communicate effectively in verbal and written form.
- Numerical ability for basic arithmetic operations (add, subtract, multiply, and divide in all units of measure).
- Education – High School diploma or equivalent.
- Experience – Two to four years of general office experience preferred.
- Keen attention to detail with good problem-solving skills. Ability to multi-task in a fast-paced environment and be a team player. Familiarity with infield, Viewpoint, Quick Base software highly desirable.
- Must be able to interface with corporate office and production staff while providing services to internal and external customers.
Key Attributes
- Problem solving
- Accountability
- Bilingual - English and Spanish (Preferred but not required)
What CRH Offers You
- Highly competitive base pay
- Comprehensive medical, dental and disability benefits programs
- Group retirement savings program
- Health and wellness programs
- An inclusive culture that values opportunity for growth, development, and internal promotion
About CRH
CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.
If you’re up for a rewarding challenge, we invite you to take the first step and apply today. Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest!
Preferred Materials, Inc., a CRH Company, is an Affirmative Action and Equal Opportunity Employer. EOE/Vet/Disability. CRH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.
Seniority level
- Not Applicable
Employment type
- Full-time
Job function
- Administrative
- Industries: Construction, Wholesale Building Materials, and Civil Engineering
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