Executive Assistant Job at Tap Growth ai in Baltimore

Overview

🌟 We're Hiring: Executive Assistant! 🌟 We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate will be a strategic partner who can manage complex schedules, coordinate meetings, and handle confidential information with discretion while ensuring smooth daily operations.

Location

Location: Baltimore, United States

Role

Role: Executive Assistant

Responsibilities

• Triage and manage information flow and priorities on behalf of the executive. Flag important action items and timelines to facilitate decision-making.
• Remain abreast of the executives’ current priorities and coordinate their schedule accordingly. Schedule and arrange meetings, appointments, and travel arrangements. Brief executive on pertinent agenda items and records meeting minutes. Track and follow up on action items.
• Independently create and/or compile materials for key meetings and discussions. Develop briefings, agendas, talking points, slide decks, announcements, and correspondence.
• Manage and facilitate the workflow for the executive.
• Manage meetings and event logistics, including: selecting the location and menus, working with leaders to establish the agenda, determining participants, and creating and tracking the budget. Also secure contracts, equipment, invitations, attendance rosters, and other materials/support items.
• Manage special projects and assignments by creating project plans, tracking deliverables, proactively identifying and flagging at‑risk tasks, and carrying out background research on emerging issues. Identify areas that require executives’ immediate attention and recommend solutions.
• Accompany the executive and participate in meetings with internal and external stakeholders, providing updates and feedback on area projects and initiatives. Make decisions on operational issues within the authorized scope.
• Partner with team members on projects and tasks. Serve as back-up to an assigned partner and other team members when they are out of the office.
• Coordinate and implement special events in conjunction with the C-suite Support Team.
• Perform all other duties as assigned.

Qualifications

• An associate’s degree is required, in addition to 4 years of administrative experience in a business, professional, government, or healthcare environment.
• Energetic, autonomous and confident in their abilities.
• Comfortable engaging with Executive/C-Suite leadership is a MUST
• Self-starter
• PC literate with advanced proficiency in Microsoft Office Suite and Internet. Excellent typing and data entry skills are required.
• Highly effective verbal, written, and interpersonal skills to communicate effectively with medical staff, colleagues, patients, and/or visitors to establish working relationships that foster quality customer service.
• Excellent filing and organization, ability to prioritize own work and that of others.
• Ability to maintain confidentiality, work under pressure, handle multiple tasks, and meet related deadlines.
• Demonstrated ability to problem-solve a wide variety of complex issues.
• Ability to establish and maintain courteous and effective relationships and demonstrate sensitivity and awareness of customer needs.

Preferred Requirements

• Familiarity with medical terminology is preferred.
• A bachelor’s degree is preferred, along with 2 years of administrative experience in a business, professional, government, or healthcare environment.

Employment type

Employment type: Full-time