Executive Assistant Job at Treehouse Partners in Santa Monica

This range is provided by Treehouse Partners. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$70,000.00/yr - $85,000.00/yr

Our client is redefining the EV charging experience by providing cutting-edge solutions for forward-thinking enterprises. Combining hardware and software expertise with a deep understanding of Enterprise SaaS, they offer an end-to-end EV charging platform tailored to meet the needs of diverse businesses. They are seeking a qualified and highly motivated Executive Assistant to support the executive team and oversee the general day-to-day operations of their office in Santa Monica. The ideal candidate will have top-tier communication skills, with the ability to serve as a trusted partner to the leadership team while not hesitating to roll up their sleeves and handle administrative operations and tasks.

This is an in-person role, reporting to our client's headquarters in Santa Monica (Los Angeles), CA Monday through Friday.

Responsibilities

• Support the executive team with all administrative tasks, such as calendar management, scheduling meetings, expense reports, and meeting preparation
• Draft and edit internal and external emails, memos, and notes on behalf of executives as requested
• Oversee and improve upon day-to-day operations in the office, ensuring a well-organized and efficient work environment, including relationships with building staff and service providers
• Greet guests and visitors, arrange logistics, and facilitate a friendly and professional front-of-house experience
• Handle confidential or sensitive information with discretion, professionalism, and tact
• Proactively anticipate needs, and keep track of follow-ups, action items, and priorities
• Support People Operations team by assisting in setting up new hires with appropriate hardware, software, and additional IT/tech support
• Work with internal teams to develop strategies for increasing impact and effectiveness with internal processes, business development, and delivery of client work
• Handle travel arrangements for executive team as needed, including itineraries, booking flights, and arranging accommodations and ground transport
• Keep track of office needs, such as supply orders, vendor relationships, and facility maintenance requests
• Play a key role in logistics for meetings, lunches, and events by preparing agendas, confirming meeting attendees, reserving space if needed, and coordinating with IT and operations teams
• Be available outside of standard office hours for time-sensitive or urgent needs

Qualifications

• 3-6+ years of experience as an Office Manager, Operations Manager, or high-level Executive Assistant, required
• Bachelor’s degree strongly preferred (high school diploma or equivalent, required)
• Comfortable working in a fast-paced environment - prior startup/high-growth company experience is a big plus
• Extremely detail-oriented with best-in-class written and verbal communication skills
• Highly organized, with the ability to remain calm under pressure, juggle competing priorities, and wear multiple hats as needed
• Proficient in both G-Suite and MS Suites, with the ability to create documents, presentations, and spreadsheets
• Happy to work both independently and as part of a team
• Ability to handle confidential/sensitive information with discretion
• Proactive problem solver with a “get things done” mentality and strong sense of initiative
• Ability to very occasionally lift or move heavy office equipment up to 70 lbs
• Excitement about the company’s mission and desire to make a difference as the company grows and the role evolves

Compensation : Targeting a base salary of $70-$85k, depending on experience

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Staffing and Recruiting

Note: This description contains the core responsibilities and qualifications for the Executive Assistant role. Other content present in the original posting that is not essential to the role has been removed to improve clarity and compliance.