JLL

JLL is hiring: Executive Assistant in New York

JLL, New York, NY, United States, 10261

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This range is provided by JLL. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$90,000.00/yr - $100,000.00/yr

Provide support to team in technology applications- Adobe/PDF, MS Office applications and other company supported programs.
Prepare and execute expense reports on a regular and timely basis.
Create and maintain filing system and efficient information retrieval system.
Full calendar management and meeting coordination for internal stakeholders and external clients
Coordinate travel arrangements.
Perform clerical duties to include photocopying, mailing and scanning documents.
Produce timely and accurate of documents (reports, memos, proposals, charts, agreements, PowerPoint presentations, including red lining.
Assist other teams, disciplines or business units, when required.
Prompt and consistent attendance as required by the job.
Keep track of license renewals, subscriptions and memberships.

Prepare market surveys, tour books, summaries, stacking plans and other relevant documents as needed.
Manage process of distribution, list updates and activity reporting.
Assist team with preparing and updating client-specific reports.
It is expected that the assistant will have direct contact with some of the brokers representing prospects and will request updates from them.
Work with Costar, as well as other databases to maintain accurate listing/brokerage information.
Responsible for being a liaison to internal departments on behalf of an executive i.e. Research, Marketing, Finance, etc, for client requests.

Minimum 5-7 years of experience supporting administration at the executive level.
BA in business administration, communications or a related field preferred.
Expert proficiency in Microsoft Office Suite, particularly Excel, Word, PowerPoint and Outlook, with the ability to leverage these tools to enhance executive productivity and experience with red lining.
Demonstrated ability to handle confidential information with the upmost discretion and professionalism.
Exceptional adaptability, thriving in a dynamic environment and easily adjusting to changing priorities and diverse stakeholder needs,
Quick learner with a natural curiosity, able to grasp new concepts rapidly and apply them effectively in support of executive functions.
Strong initiative and self-motivation, capable of anticipating needs and independently managing complex projects from conception to completion.
Superior time management skills, adept at juggling multiple high-priority tasks while maintaining meticulous attention to detail.
Excellent written and verbal communication skills wit the ability to interact effectively with all levels of management, clients, and external partners.
Meticulous attention to detail in all aspects of work, ensuring flawless execution of executive-level tasks and projects.
Highly motivated professional, excelling in fast paced environments and capable of managing multiple competing priorities efficiently.

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