Trigild
Overview
Trigild is looking for a proactive, detail-oriented Executive Assistant who thrives in a dynamic, fast-paced environment and is passionate about driving success. In this vital role, you'll work closely with company leadership, acting as a key liaison across departments, managing executive communications, coordinating outreach efforts, and leading special projects that make a real impact. We’re seeking a forward-thinking problem solver with exceptional organizational skills and a can-do attitude—someone who enjoys being at the heart of a fast-growing company and isn’t afraid to take initiative.
Responsibilities
- Manage sensitive matters with a high level of confidentiality and discretion
- Responsible for maintaining the calendar of meetings and events.
- Organize complex calendars and schedules, resolving any scheduling issues.
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
- Manage all aspects of travel and accommodation.
- Prepare expense reports in accordance with company policies.
- Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
- Excellent communication and time management skills; proven ability to meet deadlines.
- Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
- Assist in preparing and managing presentations and decks.
- Be responsive to emails/texts/phone calls, with contact occasionally outside normal business hours.
- Use discretion, confidentiality, and good judgment to handle C-Level matters.
- Conserve the Executive\'s time by reading, researching, collecting and analyzing information as needed, in advance.
- Complete ad hoc projects as assigned – such as personal events and/or family needs.
- Collaborate professionally with other team members.
Desired Competency, Experience and Skills
- Bachelor\'s degree required
- 5+ years of related experience required in working in an executive assistant role supporting C-Level executives.
- Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Ability to communicate effectively and professionally.
- Flexible hours as dictated by the needs of business for projects and meetings.
- Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
- Commitment to excellence - perform duties at the highest level possible on a consistent basis.
- Excellent communicator - able to interact with people of all levels in a confident, professional manner.
- Demonstrate ability and temperament to work with sensitive information.
- Team player - have team-oriented experience and approach.
- Service focus - dedicated to meeting expectations and by maintaining effective relationships with interested parties.
- Ability to think outside of the box with a sense of urgency.
Seniority level
- Not Applicable
Employment type
- Full-time
Job function
- Administrative