Litigation Secretary, Labor & Employment Job at Adams & Martin Group in San Fran

Litigation Secretary, Labor & Employment

Adams & Martin Group has partnered with a reputable Labor and Employment firm to identify a Litigation Legal Secretary for their San Francisco office. This is a full-time opportunity offering a hybrid schedule (three days in office, two days remote). The Legal Secretary will provide legal and administrative support to a partner and two associates, ensuring efficiency, accuracy, and professionalism in all aspects of litigation support.

Base pay range

$90,000.00/yr - $100,000.00/yr

Responsibilities

• Draft, revise, and finalize correspondence, pleadings (including tables of authorities), memoranda, and court forms
• Coordinate and manage conflicts checks, new matter openings, and conflict waivers
• Arrange and prepare for depositions, hearings, and meetings
• Perform e-filing in administrative, state, and federal courts
• File and serve pleadings and other documents timely (electronically and via messenger)
• Maintain and organize both physical and electronic files in accordance with firm policies
• Manage multiple calendars, appointments, and travel arrangements
• Prepare travel and expense reimbursements
• Maintain expertise in Microsoft Word, including formatting, styles, TOC/TOA generation, and redline comparisons
• Facilitate document productions and maintain client files
• Communicate effectively with clients, courts, and attorneys
• Handle docketing and calendaring responsibilities (no separate docketing department)
• Assist attorneys and team members with general administrative support as needed
• Perform additional tasks as requested

Qualifications

• Minimum 5-7 years of experience as a Litigation Legal Secretary
• Strong knowledge of state and federal filing procedures, including e-filing
• Calendaring experience required
• Subpoena experience is a plus
• Proficiency with Compulaw preferred
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• High attention to detail and ability to manage multiple projects simultaneously
• Team player who enjoys a collaborative, social office environment
• Stable work history with good tenure

Top three must-haves

• Strong litigation experience (other practice areas welcome if litigation is included)
• Team-oriented personality - enjoys engaging with colleagues
• Recent calendaring and filing experience in both state and federal courts (subpoena experience a plus)

Benefits & perks

• Medical, dental, and vision insurance
• 401(k) plan
• $60 monthly cell phone stipend
• Lunch provided three days a week
• Snacks, coffee, and soft drinks available in office
• Paid parking or public transportation expense reimbursement

This law firm offers competitive salary, full benefits package, and a hybrid work schedule after training (onsite & remote).

Please submit your resume for your confidential consideration.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles\' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.