Office Assistant Job at Morgan Properties in Conshohocken

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This position does require you to be in office 5 days a week.

Overview

Summary: As a vital member of the Operations team, the Office Assistant plays a key role in supporting the smooth functioning of Morgan Properties’ corporate office in Conshohocken. This position contributes directly to operational excellence by managing essential administrative processes that enhance communication, efficiency, and employee experience. From handling mail logistics and inventory to coordinating vendor services and reception coverage, the Office Assistant ensures that day-to-day operations run seamlessly. The role requires a detail-oriented, supportive, and proactive individual who thrives in a collaborative environment. The Office Assistant interacts regularly with internal departments, vendors, and visitors, fostering a professional and welcoming atmosphere that reflects Morgan Properties’ values. Success in this role depends on strong organizational skills, clear communication, and a commitment to maintaining a high standard of service.

Essential Duties

Mail and Package Management

• Route all incoming mail and packages efficiently.
• Deliver unopened mail directly to Executive Staff, Payroll, Human Resources, and Acquisitions.
• Create and manage FedEx labels for employees and ensure timely pick-up.

Communication And Reception

• Answer and direct incoming calls; transfer messages and voicemails appropriately.
• Provide accurate information to callers and maintain courteous communication with residents, applicants, and external partners.
• Share building updates and notices with employees.
• Provide front desk coverage during breaks, PTO, or as needed.
• Welcome and announce on-site visitors professionally.

Office And Supplies Management

• Manage inventory and restock kitchens, conference rooms, and reception areas.
• Order office and pantry supplies to maintain a professional and well-equipped environment.

Facility and Equipment Coordination

• Submit and track building work orders with the Facilities Department.
• Coordinate building requests across departments.
• Serve as Key Operator for office equipment including postage meters, copiers, phones, and fax machines.
• Oversee conference room setups including IT support and pantry needs.
• Manage archive files and coordinate with vendors.

Administrative Support

• Perform clerical tasks such as filing, photocopying, and collating.
• Assist with new employee onboarding: order name plates, key fobs, and conduct office tours.
• Organize and maintain common areas and workstations.
• Support in-office events and activities.

Additional Duties

Take on other responsibilities as assigned, demonstrating flexibility and a willingness to support evolving business needs.

Qualifications

Reasonable accommodation may be arranged to facilitate individuals with disabilities in fulfilling the essential duties of this role.

Education And/or Experience

• High school diploma or GED required.
• Minimum of 1 year of experience in sales, customer service, or a related administrative role.
• Proven ability to multitask and manage competing priorities in a fast-paced environment.
• Strong work ethic and positive attitude with a commitment to excellent customer service

Preferred

• Proficiency in Microsoft Office Suite (Excel, Outlook, Word).
• Strong verbal and written communication skills.
• Ability to lift up to 25 lbs and walk throughout the office building.
• Professional demeanor and appearance.

Salary

Salary range: $18-$22/hr. If you are hired at Morgan Properties, your overall compensation package will also be determined based on factors such as geographic location, skills, education, and/or experience which may result in total compensation outside of this range.

The “Benefits” of Employment

• Employee referral payment program
• Educational Enhancement Program
• Medical, Dental, and Vision benefits
• Life/ AD&D Insurance
• Paid Parental Leave
• Long and short term disability
• Retirement Plan - 401(k) Plan
• Discount on an apartment at any one of our properties
• Brand new amenity space that includes a full gym/fitness center and golf simulator

Get To Know Us

Established in 1985 by Mitchell Morgan, Morgan Properties is a national real estate investment and management company headquartered in Conshohocken, Pennsylvania. The Company owns and manages a multifamily portfolio with a significant footprint across 22 states and a large workforce.