Pocketbook Agency
Temp EA to CEO and EVP/General Counsel
Pocketbook Agency, Pasadena, California, United States, 91122
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Pocketbook Agency provided pay range This range is provided by Pocketbook Agency. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $48.00/hr - $58.00/hr
JRN: 2277
We’re seeking a proactive, highly organized
temporary
Executive Assistant to support the CEO and EVP/General Counsel of a leading AI company during their current EA’s maternity leave. This is a highly visible and fast-paced role that serves as an extension of the executives, ensuring seamless operations across all levels of the organization.
This is a
7-month contract
role ,
and the ideal candidate must live within a commutable distance to Pasadena, CA.
Responsibilities:
Provide high-level administrative support to the CEO and EVP/General Counsel (and light support to an additional executive overseeing Government Affairs).
Manage complex calendars across multiple time zones; schedule, confirm, and coordinate meetings with internal teams, partners, board members, and high-level stakeholders.
Ensure daily, weekly, and quarterly schedules are optimized and aligned with executive priorities.
Monitor and flag priority items across email, Slack, and other communication channels.
Arrange detailed travel itineraries and logistical planning for multi-city trips, including executive off-sites, board meetings, and industry events.
Support logistics and communication with board member offices as needed (e.g., coordinating schedules, travel, or material preparation).
Assist with internal coordination for board meetings and pre-read materials in partnership with the CEO and other internal stakeholders.
Engage directly with external advisors to coordinate meeting logistics and support follow-up actions.
Maintain discretion and professionalism in all external-facing interactions on behalf of the executive office.
Own the preparation of executive materials, including briefing documents, meeting agendas, and company decks.
Collaborate with cross-functional teams to create and present visually polished slides for internal and external meetings.
Track deliverables and deadlines related to leadership workshops, off-sites, and strategic planning.
Help organize internal and executive-level meetings, including quarterly off-sites.
Partner with HR on company events hosted by the CEO or executive team.
Qualifications:
Able to commit to a 7-month contract
Resides within a commutable distance to Pasadena, CA.
Highly organized, with excellent attention to detail and ability to anticipate needs.
Poised and professional; capable of handling sensitive information with integrity and discretion.
Clear and confident communicator, both verbal and written
Relationship-oriented and approachable.
Composed and calm under pressure; able to juggle multiple priorities.
Strong sense of judgment and self-direction.
Location:
Hybrid in Pasadena, CA.
Compensation:
$48-58/hour, depending on experience.
Seniority level
Mid-Senior level
Employment type
Temporary
Job function
Administrative
Industries
Technology, Information and Media
Referrals increase your chances of interviewing at Pocketbook Agency by 2x
#J-18808-Ljbffr
Pocketbook Agency provided pay range This range is provided by Pocketbook Agency. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $48.00/hr - $58.00/hr
JRN: 2277
We’re seeking a proactive, highly organized
temporary
Executive Assistant to support the CEO and EVP/General Counsel of a leading AI company during their current EA’s maternity leave. This is a highly visible and fast-paced role that serves as an extension of the executives, ensuring seamless operations across all levels of the organization.
This is a
7-month contract
role ,
and the ideal candidate must live within a commutable distance to Pasadena, CA.
Responsibilities:
Provide high-level administrative support to the CEO and EVP/General Counsel (and light support to an additional executive overseeing Government Affairs).
Manage complex calendars across multiple time zones; schedule, confirm, and coordinate meetings with internal teams, partners, board members, and high-level stakeholders.
Ensure daily, weekly, and quarterly schedules are optimized and aligned with executive priorities.
Monitor and flag priority items across email, Slack, and other communication channels.
Arrange detailed travel itineraries and logistical planning for multi-city trips, including executive off-sites, board meetings, and industry events.
Support logistics and communication with board member offices as needed (e.g., coordinating schedules, travel, or material preparation).
Assist with internal coordination for board meetings and pre-read materials in partnership with the CEO and other internal stakeholders.
Engage directly with external advisors to coordinate meeting logistics and support follow-up actions.
Maintain discretion and professionalism in all external-facing interactions on behalf of the executive office.
Own the preparation of executive materials, including briefing documents, meeting agendas, and company decks.
Collaborate with cross-functional teams to create and present visually polished slides for internal and external meetings.
Track deliverables and deadlines related to leadership workshops, off-sites, and strategic planning.
Help organize internal and executive-level meetings, including quarterly off-sites.
Partner with HR on company events hosted by the CEO or executive team.
Qualifications:
Able to commit to a 7-month contract
Resides within a commutable distance to Pasadena, CA.
Highly organized, with excellent attention to detail and ability to anticipate needs.
Poised and professional; capable of handling sensitive information with integrity and discretion.
Clear and confident communicator, both verbal and written
Relationship-oriented and approachable.
Composed and calm under pressure; able to juggle multiple priorities.
Strong sense of judgment and self-direction.
Location:
Hybrid in Pasadena, CA.
Compensation:
$48-58/hour, depending on experience.
Seniority level
Mid-Senior level
Employment type
Temporary
Job function
Administrative
Industries
Technology, Information and Media
Referrals increase your chances of interviewing at Pocketbook Agency by 2x
#J-18808-Ljbffr