Administrative Business Partner

Administrative Business Partner

– Virtue AI

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Administrative Business Partner

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Job Description Virtue AI seeks a highly organized, detail‑oriented, and self‑starting Administrative Business Partner to support our CEO. This role demands exceptional administrative efficiency and flawless execution, managing the leader’s scheduling, logistics, and communications. The candidate will maintain immaculate systems, ensuring no detail slips through the cracks while providing comprehensive support. As a critical point of contact in the senior leader’s office, the partner will demonstrate outstanding organizational abilities in a fast‑paced, high‑volume environment, maintaining meticulous systems while handling shifting priorities. Success requires outstanding attention to detail, strong relationship‑building skills, and the ability to anticipate needs across teams while ensuring responsive, error‑free execution.

Responsibilities

Scheduling and managing calendars for the leader

Building and maintaining organizational systems for tracking and managing inbound requests

Managing the leader’s inbox and communications with precise attention to detail, maintaining rapid response times and ensuring all messages are swiftly triaged

Helping the leader track and execute action items

Coordinating with internal stakeholders to gather necessary information and materials for meetings

Coordinating logistics for conferences and events in partnership with communications, sales, and marketing teams

Managing expense claims and reimbursements for leaders, ensuring timely processing and accurate record‑keeping

Providing seamless and welcoming experiences for in‑person visitors to Virtue AI’s HQ in San Francisco, ensuring prospective partners and customers feel valued and appreciated

Handling travel logistics and, in some cases, traveling with the leader

Assisting with ad‑hoc projects using problem‑solving skills and a proactive mindset to drive positive outcomes

You may be a good fit if you:

Are highly organized with the ability to build systems to track and prioritize multiple tasks

Maintain a high level of attention to detail

Thrive in fast‑paced and changing environments

Take pride in flawless administrative execution

Have enthusiasm for supporting leaders in executing their vision and ensuring they have the necessary resources and information to succeed

Have excellent time‑management skills

Have a positive, calm, and welcoming attitude

Communicate effectively with team members at all levels

Have a proven track record of handling sensitive and confidential information with discretion

Strong candidates may also:

Have a strong interest in Virtue AI’s mission and deep commitment to AI safety & security in research and product development

Have experience supporting executives or busy leaders

Have a security mindset with a thorough understanding of data protection and privacy best practices

Role Specific Location Policy

Currently, we expect all staff to be in our office at least 50% of the time. For this role specifically, we are expecting at least 3+ days a week in our San Francisco office.

Seniority Level Entry level

Employment Type Full-time

Job Function Business Development and Sales

Industries Technology, Information and Internet

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