French American International School (San Francisco, CA)
Advancement Associate, Database & Operations
French American International School (San Francisco, CA), San Francisco, California, United States, 94199
Advancement Associate, Database & Operations
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Advancement Associate, Database & Operations
role at
French American International School (San Francisco, CA)
Position Overview The Advancement Associate, Database & Operations is a full‑time position with comprehensive benefits. Reporting to the Director of Advancement, this role focuses on managing constituent data and includes responsibilities in research, prospect identification, gift processing, and donor stewardship. The role also supports event planning, parent and alumni relations, communications, and Annual Fund activities.
Key Responsibilities
Collaborate with the Director of Advancement to establish and maintain a data management strategy that supports fundraising, donor stewardship, and engagement efforts
Ensure data accuracy and consistency in donor records within the database
Oversee gift entry and acknowledgment processes to ensure timely and precise recording and donor communication
Generate fundraising reports, donor lists, and queries to support development objectives
Develop and maintain procedures for database and gift processing, ensuring efficiency and alignment with best practices
Manage Raiser’s Edge database operations, including integration with other software (e.g., MaxGiving, Double the Donation)
Update and maintain donor records annually and as needed throughout the year
Design and produce accurate reports, lists, and communications for mailings, newsletters, events, and other outreach efforts
Support gift officers by updating tracking portfolios
Administer pledge reminders and update online giving pages with the development team
Work closely with the Business Office to support audits, monthly reconciliations, and other financial processes
Create and update standard operating procedures for development functions
Conduct ongoing analysis of fundraising and research software to enhance efficiency
Perform prospect research and coordinate technology platform updates for the department
Lead and train team members in the use of research and database tools
Manage annual donor lists for reporting purposes
Prepare donor lists and assignments for volunteers
Complete additional tasks as assigned to support the Advancement team’s goals
Qualifications
Bachelor’s Degree required
Minimum of 5 years of professional experience, preferably in development or fundraising
Experience with Raiser’s Edge or other database management software
Exceptional attention to detail, organizational skills, and communication abilities
Ability to excel in a fast‑paced, adaptable, and team‑oriented environment
Availability for occasional night and weekend events
Capable of lifting up to 30 lbs
Strong strategic thinking skills and a positive, professional demeanor
Discretion in handling sensitive information
Proficiency in Excel, Word, PowerPoint, Outlook, and other Microsoft Office applications
Benefits
Medical, Dental, Vision
403B – 5% match after 2 years of service
Commuter Benefits
2 weeks Vacation to start
Additional paid time off during school winter break
2 Personal days
10 Sick days
10 Paid Holidays
Hourly rate for this position is $38.00 – $45.50.
Must be eligible to work in the US.
EQUAL EMPLOYMENT OPPORTUNITY POLICY French American International School is committed to providing an open, fair, inclusive, non‑discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socioeconomic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation, and inclusion of U.S. historically under‑represented people of color, international, bilingual, and bi‑cultural students, faculty and staff; and to provide an environment that will attract and retain individuals identified as lesbian, gay, bisexual, transgender, queer, questioning, and intersex (LGBTQQI).
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Advancement Associate, Database & Operations
role at
French American International School (San Francisco, CA)
Position Overview The Advancement Associate, Database & Operations is a full‑time position with comprehensive benefits. Reporting to the Director of Advancement, this role focuses on managing constituent data and includes responsibilities in research, prospect identification, gift processing, and donor stewardship. The role also supports event planning, parent and alumni relations, communications, and Annual Fund activities.
Key Responsibilities
Collaborate with the Director of Advancement to establish and maintain a data management strategy that supports fundraising, donor stewardship, and engagement efforts
Ensure data accuracy and consistency in donor records within the database
Oversee gift entry and acknowledgment processes to ensure timely and precise recording and donor communication
Generate fundraising reports, donor lists, and queries to support development objectives
Develop and maintain procedures for database and gift processing, ensuring efficiency and alignment with best practices
Manage Raiser’s Edge database operations, including integration with other software (e.g., MaxGiving, Double the Donation)
Update and maintain donor records annually and as needed throughout the year
Design and produce accurate reports, lists, and communications for mailings, newsletters, events, and other outreach efforts
Support gift officers by updating tracking portfolios
Administer pledge reminders and update online giving pages with the development team
Work closely with the Business Office to support audits, monthly reconciliations, and other financial processes
Create and update standard operating procedures for development functions
Conduct ongoing analysis of fundraising and research software to enhance efficiency
Perform prospect research and coordinate technology platform updates for the department
Lead and train team members in the use of research and database tools
Manage annual donor lists for reporting purposes
Prepare donor lists and assignments for volunteers
Complete additional tasks as assigned to support the Advancement team’s goals
Qualifications
Bachelor’s Degree required
Minimum of 5 years of professional experience, preferably in development or fundraising
Experience with Raiser’s Edge or other database management software
Exceptional attention to detail, organizational skills, and communication abilities
Ability to excel in a fast‑paced, adaptable, and team‑oriented environment
Availability for occasional night and weekend events
Capable of lifting up to 30 lbs
Strong strategic thinking skills and a positive, professional demeanor
Discretion in handling sensitive information
Proficiency in Excel, Word, PowerPoint, Outlook, and other Microsoft Office applications
Benefits
Medical, Dental, Vision
403B – 5% match after 2 years of service
Commuter Benefits
2 weeks Vacation to start
Additional paid time off during school winter break
2 Personal days
10 Sick days
10 Paid Holidays
Hourly rate for this position is $38.00 – $45.50.
Must be eligible to work in the US.
EQUAL EMPLOYMENT OPPORTUNITY POLICY French American International School is committed to providing an open, fair, inclusive, non‑discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socioeconomic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation, and inclusion of U.S. historically under‑represented people of color, international, bilingual, and bi‑cultural students, faculty and staff; and to provide an environment that will attract and retain individuals identified as lesbian, gay, bisexual, transgender, queer, questioning, and intersex (LGBTQQI).
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