Florida Atlantic University
Position Summary
The Center for Online and Continuing Education at Florida Atlantic University is seeking an Operations Specialist – Boca Raton, FL. With over 30,000 students from all 50 states and 180 countries, 21 intercollegiate teams, and more than 180 degree programs, Florida Atlantic is an environment of innovation and collaboration. As an Operations Specialist, you will be at the center of our department’s success, ensuring people, processes, and priorities are well‑coordinated, compliant, and effective.
Responsibilities
Support Operations Leadership – Partner with the Director of Operations to manage the department’s day‑to‑day functions.
Lead and Organize – Run departmental meetings, coordinate projects, and oversee events to keep the team connected and on track.
Be the Go‑To for People & Processes – Manage timekeeping by sending reminders, tracking payroll deadlines, and running compliance reports; oversee contracts, office supplies, and staff rosters (including the department phone tree).
Champion Preparedness – Maintain and update emergency preparedness plans (UCOOP and UERP) to keep staff safe and informed.
Drive Training & Development – Coordinate safety refresher training, professional development, team‑building activities, and speaker sessions to help staff grow and thrive.
Recruitment & Hiring – Partner in recruitment using Workday to screen candidates, bundle resumes, and support hiring managers with interview questions, selection criteria, and documentation. Manage communications with applicants, schedule interviews (virtual, in‑person, and assessments), and track weekly recruitment progress. Assist with offer letter preparation, hiring reviews, and final candidate processing in Workday.
Onboard New Hires – Ensure new employees have a smooth start by coordinating departmental onboarding, including time entry training and operational orientation.
Keep Us Organized – Create and maintain recruitment documentation, interview materials, and candidate folders. Provide leadership with regular updates on progress and outcomes.
Adapt and Contribute – Take on additional projects and responsibilities as assigned to support the evolving needs of the department.
Benefits & Perks
Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP), and more.
State retirement options including tax‑deferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) program.
Sick Leave Pool Program.
Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
Paid Community Engagement Volunteer Service Day.
Employee Educational Scholarship Program (EESP) for eligible staff/faculty – tuition assistance after 6 months of full‑time employment. For in‑unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).
Minimum Qualifications Master’s degree from an accredited institution in an appropriate area of specialization; or a bachelor’s degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience.
Preferred Qualifications
Experience with Workday or similar systems.
HRCI Certifications: SPHR or PHR.
SHRM Certifications: SCP or CP.
Salary $61,500 per year
College or Department COCE: Operations
Location Boca Raton
Work Days and Hours Monday – Friday, 8:00 AM – 5:00 PM
Application Deadline 2025‑11‑04
Special Instructions to Applicant This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.
Documents Required
Resume
Cover letter
Official Sealed Transcripts Required Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
Pre‑Employment Screenings Required Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Screenings may include a criminal background check (level I and II), motor vehicle check, credit check, reference checks, alcohol, and drug screening.
Request for Accommodations Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561‑297‑3004 or send an email to accommodate@fau.edu. To contact Human Resources, please call 561‑297‑3057. For communication assistance call 7‑1‑1.
Internal Applicants Only Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.
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Responsibilities
Support Operations Leadership – Partner with the Director of Operations to manage the department’s day‑to‑day functions.
Lead and Organize – Run departmental meetings, coordinate projects, and oversee events to keep the team connected and on track.
Be the Go‑To for People & Processes – Manage timekeeping by sending reminders, tracking payroll deadlines, and running compliance reports; oversee contracts, office supplies, and staff rosters (including the department phone tree).
Champion Preparedness – Maintain and update emergency preparedness plans (UCOOP and UERP) to keep staff safe and informed.
Drive Training & Development – Coordinate safety refresher training, professional development, team‑building activities, and speaker sessions to help staff grow and thrive.
Recruitment & Hiring – Partner in recruitment using Workday to screen candidates, bundle resumes, and support hiring managers with interview questions, selection criteria, and documentation. Manage communications with applicants, schedule interviews (virtual, in‑person, and assessments), and track weekly recruitment progress. Assist with offer letter preparation, hiring reviews, and final candidate processing in Workday.
Onboard New Hires – Ensure new employees have a smooth start by coordinating departmental onboarding, including time entry training and operational orientation.
Keep Us Organized – Create and maintain recruitment documentation, interview materials, and candidate folders. Provide leadership with regular updates on progress and outcomes.
Adapt and Contribute – Take on additional projects and responsibilities as assigned to support the evolving needs of the department.
Benefits & Perks
Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP), and more.
State retirement options including tax‑deferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) program.
Sick Leave Pool Program.
Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
Paid Community Engagement Volunteer Service Day.
Employee Educational Scholarship Program (EESP) for eligible staff/faculty – tuition assistance after 6 months of full‑time employment. For in‑unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).
Minimum Qualifications Master’s degree from an accredited institution in an appropriate area of specialization; or a bachelor’s degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience.
Preferred Qualifications
Experience with Workday or similar systems.
HRCI Certifications: SPHR or PHR.
SHRM Certifications: SCP or CP.
Salary $61,500 per year
College or Department COCE: Operations
Location Boca Raton
Work Days and Hours Monday – Friday, 8:00 AM – 5:00 PM
Application Deadline 2025‑11‑04
Special Instructions to Applicant This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.
Documents Required
Resume
Cover letter
Official Sealed Transcripts Required Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
Pre‑Employment Screenings Required Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Screenings may include a criminal background check (level I and II), motor vehicle check, credit check, reference checks, alcohol, and drug screening.
Request for Accommodations Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561‑297‑3004 or send an email to accommodate@fau.edu. To contact Human Resources, please call 561‑297‑3057. For communication assistance call 7‑1‑1.
Internal Applicants Only Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.
#J-18808-Ljbffr