Ogletree Deakins
Overview
Our San Diego, CA office is looking for a Practice Assistant to join our growing firm. Under general supervision, the Practice Assistant provides secretarial and administrative assistance to attorneys, performs complex and specialized tasks, and works in a collaborative, team-oriented environment. This position supports multiple attorneys as primary assignments and may provide back-up to other attorneys or the receptionist as necessary depending on office size. Pay and Location
Base pay range: $50,100.00/yr - $108,500.00/yr. Location: San Diego, CA. Responsibilities
Preparing Documents: Use word processing and document management software to prepare and process correspondence, memoranda, and complex legal documents. Independently compose and draft routine cover letters and documents. Proofread for formatting, spelling, and grammar. Prepare revisions and redlines. Prepare documents for e-filing as required. Processes Mail: Review and route incoming mail and faxes. Prepare and process outgoing mail and faxes, arranging for specialized services as needed. Ensure attachments, exhibits, and enclosures are included. Maintains Calendar: Maintain and update calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities. Maintains Files: Maintain paper and electronic files in accordance with internal policies. Perform routine filing and retrieval; maintain chronological and administrative files for assigned attorneys. Timekeeping: Prepare time entries for assigned attorneys and submit timely. Prepare expense reimbursement and disbursement requests. Prepare billing letters and coordinate client billing matters with the Billing Department in Greenville. General Administrative Support: Prepare and process new matter documents. Receive and screen phone calls, take messages, receive and direct clients and visitors. Coordinate travel arrangements, itineraries, and travel expense reports. Schedule meetings and arrange conference rooms and meals. Communicate professionally with clients and colleagues. Proactively anticipate business needs and meet deadlines. Additional Administrative Support: The Practice Assistant 2 may be responsible for additional tasks, including mentoring new office staff and piloting new software. Requirements
4+ years of experience as a practice assistant or legal secretary Knowledge of legal terminology, documents, and processes Accurate typing of at least 70 words per minute Strong computer proficiency with MS Office, document management, time entry, e-filing, and database software Excellent written and verbal communication skills Strong grammar, spelling, and punctuation Strong proofreading and organizational skills, including filing and calendaring Time management and ability to work independently and in a team Regular, predictable attendance Please note: we are not working with outside recruiters for this position. Benefits
In accordance with California’s amended labor code (Senate Bill 1162), the expected salary range is between $50,100 and $108,500. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the following benefits: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, health and life insurance (including Dental & Vision), Health Savings Account / Flexible Spending Accounts, Tuition Reimbursement, and an Employee Assistance Program. Contact Information
If you have questions, please e-mail Brooklyn Butler at brooklyn.butler@ogletree.com with "Practice Assistant – San Diego" in the subject line. Applications submitted via e-mail will not be considered. Firm Overview
Ogletree Deakins is one of the largest labor and employment law firms representing management in employment-related matters. Equal Opportunity Employer. Additional Job Details
Seniority level: Mid-Senior level Employment type: Full-time Job function: Administrative Industries: Law Practice Referrals increase your chances of interviewing at Ogletree Deakins by 2x. Get notified about new Practice Assistant jobs in San Diego, CA. Other postings: Paralegal I-District Attorney, Chula Vista, CA; Occupational Therapy Assistant – South Bay.
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Our San Diego, CA office is looking for a Practice Assistant to join our growing firm. Under general supervision, the Practice Assistant provides secretarial and administrative assistance to attorneys, performs complex and specialized tasks, and works in a collaborative, team-oriented environment. This position supports multiple attorneys as primary assignments and may provide back-up to other attorneys or the receptionist as necessary depending on office size. Pay and Location
Base pay range: $50,100.00/yr - $108,500.00/yr. Location: San Diego, CA. Responsibilities
Preparing Documents: Use word processing and document management software to prepare and process correspondence, memoranda, and complex legal documents. Independently compose and draft routine cover letters and documents. Proofread for formatting, spelling, and grammar. Prepare revisions and redlines. Prepare documents for e-filing as required. Processes Mail: Review and route incoming mail and faxes. Prepare and process outgoing mail and faxes, arranging for specialized services as needed. Ensure attachments, exhibits, and enclosures are included. Maintains Calendar: Maintain and update calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities. Maintains Files: Maintain paper and electronic files in accordance with internal policies. Perform routine filing and retrieval; maintain chronological and administrative files for assigned attorneys. Timekeeping: Prepare time entries for assigned attorneys and submit timely. Prepare expense reimbursement and disbursement requests. Prepare billing letters and coordinate client billing matters with the Billing Department in Greenville. General Administrative Support: Prepare and process new matter documents. Receive and screen phone calls, take messages, receive and direct clients and visitors. Coordinate travel arrangements, itineraries, and travel expense reports. Schedule meetings and arrange conference rooms and meals. Communicate professionally with clients and colleagues. Proactively anticipate business needs and meet deadlines. Additional Administrative Support: The Practice Assistant 2 may be responsible for additional tasks, including mentoring new office staff and piloting new software. Requirements
4+ years of experience as a practice assistant or legal secretary Knowledge of legal terminology, documents, and processes Accurate typing of at least 70 words per minute Strong computer proficiency with MS Office, document management, time entry, e-filing, and database software Excellent written and verbal communication skills Strong grammar, spelling, and punctuation Strong proofreading and organizational skills, including filing and calendaring Time management and ability to work independently and in a team Regular, predictable attendance Please note: we are not working with outside recruiters for this position. Benefits
In accordance with California’s amended labor code (Senate Bill 1162), the expected salary range is between $50,100 and $108,500. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the following benefits: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, health and life insurance (including Dental & Vision), Health Savings Account / Flexible Spending Accounts, Tuition Reimbursement, and an Employee Assistance Program. Contact Information
If you have questions, please e-mail Brooklyn Butler at brooklyn.butler@ogletree.com with "Practice Assistant – San Diego" in the subject line. Applications submitted via e-mail will not be considered. Firm Overview
Ogletree Deakins is one of the largest labor and employment law firms representing management in employment-related matters. Equal Opportunity Employer. Additional Job Details
Seniority level: Mid-Senior level Employment type: Full-time Job function: Administrative Industries: Law Practice Referrals increase your chances of interviewing at Ogletree Deakins by 2x. Get notified about new Practice Assistant jobs in San Diego, CA. Other postings: Paralegal I-District Attorney, Chula Vista, CA; Occupational Therapy Assistant – South Bay.
#J-18808-Ljbffr