UChicago Medicine
CSP Instrument Tracking Coordinator - Full-Time, Day
UChicago Medicine, Chicago, Illinois, United States, 60290
Central Sterile Processing Instrument Tracking System Coordinator
Join UChicago Medicine as a Central Sterile Processing Instrument Tracking System Coordinator in the Sterile Processing Department.
Base Pay Range $33.00/hr - $38.00/hr
Position: Full-Time (1.0 FTE). Shift: Rotating. Work Location: Onsite - Hyde Park.
The role is responsible for analyzing sterile processing metrics, OR surgical cases, loaner processing, inter‑departmental vendor compliance, sterilization efficiency, and assisting with technical advancements. You will manage instrument tracking systems and related technology, ensuring proper sterilization protocols.
Essential Job Functions
Provide inventory management, program management, technical support, reporting, and analytics to Perioperative Services, Endoscopy, and external areas.
Ensure accurate tracking system data management for all equipment, scopes, and instruments with special emphasis on data support functions.
Collaborate with SPD leadership/educators to create/revise count sheets, enter instrumentation and trays into the tracking system, including tray weights, pictures, and comments as needed.
Supply leadership with data/reports to monitor processes and adherence to SOPs related to instrument/scope reprocessing, staff productivity, and tray usage.
Assist in orientation and training of sterile processing employees and operating room staff regarding the instrument tracking system.
Monitor vendor instrument management processes: reception, inspection, system entry, contents verification, return to vendor, and removal from inventory; email reps if policies are not followed and alert SPD management when needed.
Implement and manage individual instrument marking/tracking processes.
Coordinate instrument repair needs, ensuring tracking system reflects repaired equipment.
Participate in department initiatives, meetings, and projects related to data or inventory management.
Create reports on sterilization efficiency, errors, trends, and compliance with regulatory agencies (AAMI, CDC, OSHA).
Optimize workflow by analyzing data, identifying inefficiencies, recommending improvements, and implementing best practices.
Liaise between sterile processing, operating rooms, and supply chain teams to provide data-driven insights, staff training, and performance feedback.
Maintain system integrity and troubleshoot sterile processing software, training staff on data entry and integration with hospital IT systems.
Participate in required education programs, orientation, and training courses to maintain competency.
Respect patient privacy and confidentiality, adhering to administrative policies and applicable laws.
Required Qualifications
High school diploma or equivalent.
Knowledge of hospital equipment, supplies, surgical instrumentation, and medical terminology.
5+ years in sterile processing (technician‑related experience).
Familiarity with advanced technical data systems.
Ability to react appropriately and effectively to emergency data requests.
Clear communicator.
Preferred Qualifications
3 years in a sterile processing leadership position.
Associate’s or Bachelor’s degree in healthcare administration, data analytics, nursing, or related healthcare fields.
Position Details
Job Type/FTE: Full Time (1.0 FTE)
Shift: Rotating
Work Location: Onsite – Hyde Park
Unit/Department: Sterile Processing Department
CBA Code: Non‑Union
Why Join Us We’ve been at the forefront of medicine since 1899, providing superior healthcare with compassion and innovation. Our mission is to advance medical innovation, serve community health needs, and move collective knowledge forward. Join us and make a meaningful impact on patient care.
Compensation & Benefits Overview UChicago Medicine is committed to transparency in compensation and benefits. The pay range reflects the anticipated wage for this position. Benefits include a comprehensive benefits package, opportunities for professional development, and a supportive workplace culture.
Equal Employment Opportunity Statement UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.
Pre‑employment Requirements All employees are required to complete a pre‑employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law.
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Base Pay Range $33.00/hr - $38.00/hr
Position: Full-Time (1.0 FTE). Shift: Rotating. Work Location: Onsite - Hyde Park.
The role is responsible for analyzing sterile processing metrics, OR surgical cases, loaner processing, inter‑departmental vendor compliance, sterilization efficiency, and assisting with technical advancements. You will manage instrument tracking systems and related technology, ensuring proper sterilization protocols.
Essential Job Functions
Provide inventory management, program management, technical support, reporting, and analytics to Perioperative Services, Endoscopy, and external areas.
Ensure accurate tracking system data management for all equipment, scopes, and instruments with special emphasis on data support functions.
Collaborate with SPD leadership/educators to create/revise count sheets, enter instrumentation and trays into the tracking system, including tray weights, pictures, and comments as needed.
Supply leadership with data/reports to monitor processes and adherence to SOPs related to instrument/scope reprocessing, staff productivity, and tray usage.
Assist in orientation and training of sterile processing employees and operating room staff regarding the instrument tracking system.
Monitor vendor instrument management processes: reception, inspection, system entry, contents verification, return to vendor, and removal from inventory; email reps if policies are not followed and alert SPD management when needed.
Implement and manage individual instrument marking/tracking processes.
Coordinate instrument repair needs, ensuring tracking system reflects repaired equipment.
Participate in department initiatives, meetings, and projects related to data or inventory management.
Create reports on sterilization efficiency, errors, trends, and compliance with regulatory agencies (AAMI, CDC, OSHA).
Optimize workflow by analyzing data, identifying inefficiencies, recommending improvements, and implementing best practices.
Liaise between sterile processing, operating rooms, and supply chain teams to provide data-driven insights, staff training, and performance feedback.
Maintain system integrity and troubleshoot sterile processing software, training staff on data entry and integration with hospital IT systems.
Participate in required education programs, orientation, and training courses to maintain competency.
Respect patient privacy and confidentiality, adhering to administrative policies and applicable laws.
Required Qualifications
High school diploma or equivalent.
Knowledge of hospital equipment, supplies, surgical instrumentation, and medical terminology.
5+ years in sterile processing (technician‑related experience).
Familiarity with advanced technical data systems.
Ability to react appropriately and effectively to emergency data requests.
Clear communicator.
Preferred Qualifications
3 years in a sterile processing leadership position.
Associate’s or Bachelor’s degree in healthcare administration, data analytics, nursing, or related healthcare fields.
Position Details
Job Type/FTE: Full Time (1.0 FTE)
Shift: Rotating
Work Location: Onsite – Hyde Park
Unit/Department: Sterile Processing Department
CBA Code: Non‑Union
Why Join Us We’ve been at the forefront of medicine since 1899, providing superior healthcare with compassion and innovation. Our mission is to advance medical innovation, serve community health needs, and move collective knowledge forward. Join us and make a meaningful impact on patient care.
Compensation & Benefits Overview UChicago Medicine is committed to transparency in compensation and benefits. The pay range reflects the anticipated wage for this position. Benefits include a comprehensive benefits package, opportunities for professional development, and a supportive workplace culture.
Equal Employment Opportunity Statement UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.
Pre‑employment Requirements All employees are required to complete a pre‑employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law.
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