PagerDuty
Senior Executive Assistant to the CEO
PagerDuty, San Francisco, California, United States, 94199
Join to apply for the
Senior Executive Assistant to the CEO
role at
PagerDuty .
PagerDuty, Inc. (NYSE:PD) is a global leader in digital operations management. Trusted by nearly half of both the Fortune 500 and the Forbes AI 50, as well as approximately two-thirds of the Fortune 100, PagerDuty is essential for delivering always‑on digital experiences to modern businesses.
Join us. At PagerDuty, you’ll tackle complex problems, collaborate with kind and ambitious people, and help build a more equitable world—all in a flexible, award‑winning workplace.
PagerDuty is seeking a Senior Executive Assistant to support the CEO and Chairperson. Reporting directly to the CEO, the Executive Assistant will serve as a partner and trusted advisor, working closely with the Chief of Staff in the Office of the CEO.
Responsibilities include managing all correspondence with the highest level of confidentiality and data security when handling sensitive information, conducting research, and serving as the CEO’s “gatekeeper.” The role also involves leading complex projects, quarterly board meetings, the annual leadership kickoff, coordinating both internal and external meetings, as well as intricate travel logistics. Success in this position requires developing a deep understanding of the CEO’s work style and priorities in order to effectively manage scheduling and determine how best to allocate time. The ideal candidate will proactively handle responsibilities with minimal disruption, listen actively, solve problems efficiently, and thrive in a fast‑paced environment.
Responsibilities
Calendar / Meeting Management:
Manage complex schedule so that the CEO’s time is allocated according to the highest priorities and partner with the Chief of Staff (CoS) to assess priorities.
Manage Board of Directors and Committee Meetings; including virtual meetings, and in‑person offsites and meetings.
Partner with the Principal, Executive Initiatives regarding all customer/partner meetings to include gathering briefings, presentations, materials and appropriate information to prepare the CEO for her internal and external meetings.
Enter all customer meetings into Salesforce.
Serve as the primary point person managing the CEO’s complex and ever‑changing schedule. Remain aware of current priorities and long‑term goals to coordinate the calendar in the most effective and productive manner.
Maintain a FY calendar which incorporates all upcoming travel and events.
Attend staff meetings as necessary.
Coordinate with the family office for calendar integration.
Manage CEO’s participation on external boards to include scheduling and travel logistics.
Communications:
Review, prioritize and triage the CEO’s emails. Flag the most important items and respond as appropriate. Track outstanding items and emails until complete.
Receive and handle inquiries and requests in a timely manner; determine the urgency of the response and elevate issues as appropriate.
Communicate daily with CoS to maximize efficiency to include communicating with Principal, Executive Initiatives regarding all customer engagement and follow up.
Act as an ambassador to the Office of the CEO and mentor to the EA team.
Interact with all functions and levels of leadership and employees.
Be prepared with an informed perspective and recommendation in order to serve as a partner to CEO.
Oversee the Company’s EA Team:
Ensure that adequate EA coverage for executives and work with the EA team to ensure the load is balanced across the teams.
Encourage and foster camaraderie, cohesion, collaboration, transparency and trust among the entire EA team to create a healthy and engaged EA team.
Plan and manage monthly chaired meetings and annual EA offsite.
Provide company standards for EA guidelines and performance.
Provide coaching and feedback to EAs and their direct managers, as appropriate.
Direct involvement regarding hiring, promotions, org changes and talent calibration for the team.
Act as a resource for career conversations and advocate for the team with their executives and the company.
Travel Management:
Arrange all logistics for the CEO’s travel; both commercial and private charters.
Maintain flight charter spreadsheet for auditing purposes.
Maintain ground transportation spreadsheet for auditing purposes.
Optimize travel based on airports, meeting locations, hotels, etc.
Event Management:
Manage executive team virtual and in person meetings and offsites.
Annual Board of Directors offsite partnering with EA to CFO.
Event planning for external events hosted by CEO.
Knowledge, Skills & Abilities:
Seasoned EA with excellent interpersonal and customer service skills with the ability to handle difficult situations with diplomacy and tact.
Superior organizational, multi‑tasking, and time management skills, with strong attention to detail and ability to create repeatable processes and scalable systems.
Develop strong relationships and works collaboratively at all levels inside and outside of the organization; strong interpersonal skills to quickly build rapport with internal and external partners.
Strong critical thinking, problem‑solving and researching skills. Must have excellent judgment and be able to anticipate issues and identify resolutions in a timely manner.
Excellent presentation, written and verbal communication skills.
Professional demeanor and representation of the CEO – must act to highest professional standard, be presentable and calm in all circumstances.
Flexibility to handle requests outside standard business hours – 24/7 work ethic and mentality.
Principled and ethical; having the utmost integrity and a positive example for others to emulate.
Tech‑savvy – thinks with an AI‑first mindset; advanced knowledge in G Suite, Slack, Excel, Zoom, generative AI tools like ChatGPT, Claude, Abacus.
Basic Qualifications:
Minimum 7+ years of Executive support; with direct CEO support experience in a fast‑paced corporate tech environment with great references.
4+ years directly supporting a CEO.
Experience leading other administrative professionals and cultivating a strong culture among an administrative community.
Preferred Qualifications:
Bachelor’s degree preferred.
Job Details
Seniority level: Executive
Employment type: Full‑time
Job function: Administrative
Industries: Software Development
Location PagerDuty operates a hybrid work model with offices in 8 major cities: Atlanta, Lisbon, London, San Francisco, Santiago, Sydney, Tokyo, and Toronto. While we offer flexibility within our established locations, we
cannot
employ candidates residing in:
Australia:
Northern Territory, Queensland, South Australia, Tasmania, Western Australia
Canada:
Alberta, Manitoba, Newfoundland, Northwest Territories, Nunavut, PEI, Quebec, Saskatchewan, Yukon
United States:
Alaska, Hawaii, Iowa, Louisiana, Mississippi, Nebraska, New Mexico, Oklahoma, Rhode Island, South Dakota, West Virginia, Wyoming
Candidates must reside in an eligible location, which vary by role.
Equal Opportunity & EEO Statement PagerDuty is an equal opportunity employer. PagerDuty does not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, parental status, veteran status, or disability status. Your privacy is important to us. By submitting an application, you confirm that you have read and understand PagerDuty’s Privacy Policy.
PagerDuty is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application process. Should you require accommodation, please email accommodation@pagerduty.com and we will work with you to meet your accessibility needs.
PagerDuty uses the E‑Verify employment verification program.
#J-18808-Ljbffr
Senior Executive Assistant to the CEO
role at
PagerDuty .
PagerDuty, Inc. (NYSE:PD) is a global leader in digital operations management. Trusted by nearly half of both the Fortune 500 and the Forbes AI 50, as well as approximately two-thirds of the Fortune 100, PagerDuty is essential for delivering always‑on digital experiences to modern businesses.
Join us. At PagerDuty, you’ll tackle complex problems, collaborate with kind and ambitious people, and help build a more equitable world—all in a flexible, award‑winning workplace.
PagerDuty is seeking a Senior Executive Assistant to support the CEO and Chairperson. Reporting directly to the CEO, the Executive Assistant will serve as a partner and trusted advisor, working closely with the Chief of Staff in the Office of the CEO.
Responsibilities include managing all correspondence with the highest level of confidentiality and data security when handling sensitive information, conducting research, and serving as the CEO’s “gatekeeper.” The role also involves leading complex projects, quarterly board meetings, the annual leadership kickoff, coordinating both internal and external meetings, as well as intricate travel logistics. Success in this position requires developing a deep understanding of the CEO’s work style and priorities in order to effectively manage scheduling and determine how best to allocate time. The ideal candidate will proactively handle responsibilities with minimal disruption, listen actively, solve problems efficiently, and thrive in a fast‑paced environment.
Responsibilities
Calendar / Meeting Management:
Manage complex schedule so that the CEO’s time is allocated according to the highest priorities and partner with the Chief of Staff (CoS) to assess priorities.
Manage Board of Directors and Committee Meetings; including virtual meetings, and in‑person offsites and meetings.
Partner with the Principal, Executive Initiatives regarding all customer/partner meetings to include gathering briefings, presentations, materials and appropriate information to prepare the CEO for her internal and external meetings.
Enter all customer meetings into Salesforce.
Serve as the primary point person managing the CEO’s complex and ever‑changing schedule. Remain aware of current priorities and long‑term goals to coordinate the calendar in the most effective and productive manner.
Maintain a FY calendar which incorporates all upcoming travel and events.
Attend staff meetings as necessary.
Coordinate with the family office for calendar integration.
Manage CEO’s participation on external boards to include scheduling and travel logistics.
Communications:
Review, prioritize and triage the CEO’s emails. Flag the most important items and respond as appropriate. Track outstanding items and emails until complete.
Receive and handle inquiries and requests in a timely manner; determine the urgency of the response and elevate issues as appropriate.
Communicate daily with CoS to maximize efficiency to include communicating with Principal, Executive Initiatives regarding all customer engagement and follow up.
Act as an ambassador to the Office of the CEO and mentor to the EA team.
Interact with all functions and levels of leadership and employees.
Be prepared with an informed perspective and recommendation in order to serve as a partner to CEO.
Oversee the Company’s EA Team:
Ensure that adequate EA coverage for executives and work with the EA team to ensure the load is balanced across the teams.
Encourage and foster camaraderie, cohesion, collaboration, transparency and trust among the entire EA team to create a healthy and engaged EA team.
Plan and manage monthly chaired meetings and annual EA offsite.
Provide company standards for EA guidelines and performance.
Provide coaching and feedback to EAs and their direct managers, as appropriate.
Direct involvement regarding hiring, promotions, org changes and talent calibration for the team.
Act as a resource for career conversations and advocate for the team with their executives and the company.
Travel Management:
Arrange all logistics for the CEO’s travel; both commercial and private charters.
Maintain flight charter spreadsheet for auditing purposes.
Maintain ground transportation spreadsheet for auditing purposes.
Optimize travel based on airports, meeting locations, hotels, etc.
Event Management:
Manage executive team virtual and in person meetings and offsites.
Annual Board of Directors offsite partnering with EA to CFO.
Event planning for external events hosted by CEO.
Knowledge, Skills & Abilities:
Seasoned EA with excellent interpersonal and customer service skills with the ability to handle difficult situations with diplomacy and tact.
Superior organizational, multi‑tasking, and time management skills, with strong attention to detail and ability to create repeatable processes and scalable systems.
Develop strong relationships and works collaboratively at all levels inside and outside of the organization; strong interpersonal skills to quickly build rapport with internal and external partners.
Strong critical thinking, problem‑solving and researching skills. Must have excellent judgment and be able to anticipate issues and identify resolutions in a timely manner.
Excellent presentation, written and verbal communication skills.
Professional demeanor and representation of the CEO – must act to highest professional standard, be presentable and calm in all circumstances.
Flexibility to handle requests outside standard business hours – 24/7 work ethic and mentality.
Principled and ethical; having the utmost integrity and a positive example for others to emulate.
Tech‑savvy – thinks with an AI‑first mindset; advanced knowledge in G Suite, Slack, Excel, Zoom, generative AI tools like ChatGPT, Claude, Abacus.
Basic Qualifications:
Minimum 7+ years of Executive support; with direct CEO support experience in a fast‑paced corporate tech environment with great references.
4+ years directly supporting a CEO.
Experience leading other administrative professionals and cultivating a strong culture among an administrative community.
Preferred Qualifications:
Bachelor’s degree preferred.
Job Details
Seniority level: Executive
Employment type: Full‑time
Job function: Administrative
Industries: Software Development
Location PagerDuty operates a hybrid work model with offices in 8 major cities: Atlanta, Lisbon, London, San Francisco, Santiago, Sydney, Tokyo, and Toronto. While we offer flexibility within our established locations, we
cannot
employ candidates residing in:
Australia:
Northern Territory, Queensland, South Australia, Tasmania, Western Australia
Canada:
Alberta, Manitoba, Newfoundland, Northwest Territories, Nunavut, PEI, Quebec, Saskatchewan, Yukon
United States:
Alaska, Hawaii, Iowa, Louisiana, Mississippi, Nebraska, New Mexico, Oklahoma, Rhode Island, South Dakota, West Virginia, Wyoming
Candidates must reside in an eligible location, which vary by role.
Equal Opportunity & EEO Statement PagerDuty is an equal opportunity employer. PagerDuty does not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, parental status, veteran status, or disability status. Your privacy is important to us. By submitting an application, you confirm that you have read and understand PagerDuty’s Privacy Policy.
PagerDuty is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application process. Should you require accommodation, please email accommodation@pagerduty.com and we will work with you to meet your accessibility needs.
PagerDuty uses the E‑Verify employment verification program.
#J-18808-Ljbffr