D3 Search
Overview
Job Description
D3 Search is seeking a Snr. Legal Executive Secretary (corporate & real estate trans.) on behalf of a highly respected law practice with its headquartered office located in Pasadena, CA (91101).
Position Title: Snr. Legal Executive Secretary (Corporate & Real Estate Transactional)
Location / Map: Pasadena, CA (91101)
Employer Work Model: Fully onsite work model (Monday - Friday).
Responsibilities (Administrative / Executive Secretarial Support)
Create, proof, edit and finalize documents
Create, proof and revise correspondence, memoranda, engagement letters, waiver of conflicts and other legal documents, and fix formatting issues for documents created incorrectly
Scan and photocopy documents, send documents to clients via mail or email as requested
Maintain electronic files in document management system, as well as hard copy files
Prepare new client matter forms, initiate conflict checks, open and set-up new client files
Maintain attorney CLE records and certificates of attendance and keep file of same
Maintain attorney calendars, confirm appointments, prepare files for meetings with clients
Enter calendar deadlines in firm calendaring program and monitor deadlines
Schedule conference calls and make travel arrangements
Prepare travel expense reports and submit reimbursement requests to Accounting Department
Maintain and update attorney contact lists
Open incoming and interoffice mail, review for content and direct accordingly
Enter, revise and balance attorney time on billing system, mail or email monthly invoices to clients, work closely with Accounting Department to resolve client billing issues
Communicate with clients directly or as requested by attorneys
Create, modify, and finalize presentation materials for webinars, seminars, and training purposes
Corporate & Real Estate Transactional
Helps to prepare, organize and / or revise drafts of legal documents for lawyer review in Mergers & Acquisitions, equity offerings, and secured financing transactions including, but not limited to: documents related to the formation, operation and dissolution of various business entities, ancillary documents related to financing and M&A transactions, UCC financing statements
Assist with SEC filings including Form D filings, confidential treatment requests, and Registration Statements
Compile, analyze, and summarize information for lawyer review as it relates to transactions
Perform corporate and securities law research using Westlaw, LexisNexis, and similar online research services
Organizing and reviewing due diligence materials
Manages the legal due diligence process, ordering / obtaining and organizing all title documents, reports, property inspections, and leases in real estate related transactions
Manages escrows for purchase / sale transactions. Assist in closing transactions
Prepares first draft of leases, lease amendments and lease renewals; and prepares abstracts of new leases
Prepares draft purchase and sale contracts
Revises confidentiality agreements, estoppel certificates, third party approval requests, real estate post-closing items, brokerage listing agreements etc.
Assists with due diligence investigations and preparation of reports for clients and lawyers
Assists with post-closing matters
Prepares subscription agreements for real estate and alternative investments, limited partnership agreements, LLC operating agreements, non-disclosure agreements, estate planning transfer agreements, loan documents, and amendments to lines of credit, and provides legal support to business partners
Qualifications
High School Diploma or GED equivalent required
Paralegal Certificate or equivalent to satisfy California Business & Professions Code Section 6450
Bachelor's Degree preferred
Minimum five (5) years relevant experience in an active law firm Real Estate and / or Corporate Business Department or similar experience in an in-house department with a high transaction volume
Strong background in general business and / or real estate transactional administrative support and paralegal work as well as deeper experience in at least one of the following areas : organizational governance documentation; Mergers & Acquisitions; equity offering; secured financing transactions; real estate acquisitions, dispositions and closings; commercial leasing; and title review
Highly organized, detailed oriented and able to produce an accurate work product
Personable, approachable and possesses a high level of integrity and accountability
Ability to work with multiple lawyers on multiple client matters at the same time
Trustworthy and able to maintain absolute confidentiality in all client and firm matters, both within and outside of the firm
Strong verbal and written communication skills
Experience with Microsoft Office (Word, Excel & PowerPoint)
Experience with AIR-CRE (AI Real Estate Association) and CAR (California Association of Realtors) software preferred
Notary or willingness to become a notary
Annual Salary / Comp. Starting salary is 95K (DOE / DOQ) plus a comprehensive & robust benefits package, 401K, paid parking onsite, yearly reviews, lucrative annual bonuses, etc.
If interested in this full-time / direct hire Snr. Legal Executive Secretary role located in Pasadena, CA (91101) , and you meet the above qualifications / requirements, please contact the following D3 rep. :
Don Moser | D3 Search
don@d3search.com | ☎️ 213-785-2485
www.d3search.com
D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.
#J-18808-Ljbffr
D3 Search is seeking a Snr. Legal Executive Secretary (corporate & real estate trans.) on behalf of a highly respected law practice with its headquartered office located in Pasadena, CA (91101).
Position Title: Snr. Legal Executive Secretary (Corporate & Real Estate Transactional)
Location / Map: Pasadena, CA (91101)
Employer Work Model: Fully onsite work model (Monday - Friday).
Responsibilities (Administrative / Executive Secretarial Support)
Create, proof, edit and finalize documents
Create, proof and revise correspondence, memoranda, engagement letters, waiver of conflicts and other legal documents, and fix formatting issues for documents created incorrectly
Scan and photocopy documents, send documents to clients via mail or email as requested
Maintain electronic files in document management system, as well as hard copy files
Prepare new client matter forms, initiate conflict checks, open and set-up new client files
Maintain attorney CLE records and certificates of attendance and keep file of same
Maintain attorney calendars, confirm appointments, prepare files for meetings with clients
Enter calendar deadlines in firm calendaring program and monitor deadlines
Schedule conference calls and make travel arrangements
Prepare travel expense reports and submit reimbursement requests to Accounting Department
Maintain and update attorney contact lists
Open incoming and interoffice mail, review for content and direct accordingly
Enter, revise and balance attorney time on billing system, mail or email monthly invoices to clients, work closely with Accounting Department to resolve client billing issues
Communicate with clients directly or as requested by attorneys
Create, modify, and finalize presentation materials for webinars, seminars, and training purposes
Corporate & Real Estate Transactional
Helps to prepare, organize and / or revise drafts of legal documents for lawyer review in Mergers & Acquisitions, equity offerings, and secured financing transactions including, but not limited to: documents related to the formation, operation and dissolution of various business entities, ancillary documents related to financing and M&A transactions, UCC financing statements
Assist with SEC filings including Form D filings, confidential treatment requests, and Registration Statements
Compile, analyze, and summarize information for lawyer review as it relates to transactions
Perform corporate and securities law research using Westlaw, LexisNexis, and similar online research services
Organizing and reviewing due diligence materials
Manages the legal due diligence process, ordering / obtaining and organizing all title documents, reports, property inspections, and leases in real estate related transactions
Manages escrows for purchase / sale transactions. Assist in closing transactions
Prepares first draft of leases, lease amendments and lease renewals; and prepares abstracts of new leases
Prepares draft purchase and sale contracts
Revises confidentiality agreements, estoppel certificates, third party approval requests, real estate post-closing items, brokerage listing agreements etc.
Assists with due diligence investigations and preparation of reports for clients and lawyers
Assists with post-closing matters
Prepares subscription agreements for real estate and alternative investments, limited partnership agreements, LLC operating agreements, non-disclosure agreements, estate planning transfer agreements, loan documents, and amendments to lines of credit, and provides legal support to business partners
Qualifications
High School Diploma or GED equivalent required
Paralegal Certificate or equivalent to satisfy California Business & Professions Code Section 6450
Bachelor's Degree preferred
Minimum five (5) years relevant experience in an active law firm Real Estate and / or Corporate Business Department or similar experience in an in-house department with a high transaction volume
Strong background in general business and / or real estate transactional administrative support and paralegal work as well as deeper experience in at least one of the following areas : organizational governance documentation; Mergers & Acquisitions; equity offering; secured financing transactions; real estate acquisitions, dispositions and closings; commercial leasing; and title review
Highly organized, detailed oriented and able to produce an accurate work product
Personable, approachable and possesses a high level of integrity and accountability
Ability to work with multiple lawyers on multiple client matters at the same time
Trustworthy and able to maintain absolute confidentiality in all client and firm matters, both within and outside of the firm
Strong verbal and written communication skills
Experience with Microsoft Office (Word, Excel & PowerPoint)
Experience with AIR-CRE (AI Real Estate Association) and CAR (California Association of Realtors) software preferred
Notary or willingness to become a notary
Annual Salary / Comp. Starting salary is 95K (DOE / DOQ) plus a comprehensive & robust benefits package, 401K, paid parking onsite, yearly reviews, lucrative annual bonuses, etc.
If interested in this full-time / direct hire Snr. Legal Executive Secretary role located in Pasadena, CA (91101) , and you meet the above qualifications / requirements, please contact the following D3 rep. :
Don Moser | D3 Search
don@d3search.com | ☎️ 213-785-2485
www.d3search.com
D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.
#J-18808-Ljbffr