Another Planet Entertainment
Overview
The Booking Coordinator will support the booking department in the research, coordination and booking of events through talent buying, event coordination, data entry and management, project execution, and high-level administrative work. The individual in this role shall also be responsible for helping organize and maintain the booking department administrative functions. Included but not limited to interacting and following up with clients, staff, and booking contacts (agents, promoters, and producers), providing project status updates, scheduling meetings, maintaining booking management systems, and coordinating industry events. Other responsibilities include providing detailed reports, building spreadsheets, creating talent offers, and distributing information to the booking department and the industry (agents, promoters, and producers). Responsibilities
Contract review, markup and execution for various venues: including but not limited to Fox Theater in Oakland, Channel 24 in Sacramento and other venues of similar size from 1500 cap - 2800 cap. Book local artists as support when requested. Manage and screen communication for internal and external industry contacts. Manage and coordinate communication for show confirmations and on sales with internal Marketing department, Box Office department and industry agencies. Facilitate with the booking team and clients in ongoing research and pulse of the industry. Research new, up and coming artists, and distribute info to talent buyers and the rest of the booking team. Manage venue availability calendars, placement of holds and coordination of one off opportunities. Show confirmation distribution: Disseminate details for shows & events with offers & on-sale information for booking department Distribute show updates to booking, box office, marketing, production, operations Work with venue staff to collect, organize and distribute booking information and communication. Track high volume of events data to support booking department\'s efforts and outreach. Serve as a key member of the booking team, participate in meetings and discussions, deliver new and exciting ideas on artists, processes, and best practices. Office duties and high-level administrative office support as required. Festival duties & one off events - Outside Lands, Golden Gate Park Concerts, Civic Community Events
Coordinate announce & on-sale:
communication with artist teams to ensure deliverables are being met: announce, social posts, websites, etc. (in conjunction with Booking Coordinator Team) Collaborate with booking team to collect all artist assets & contact information from agencies/management Artist Relations
- Helps to create and maintain a friendly environment for artists and venue staff with the artist relations department. Insuring advances and communicates with management are addressed and work on solutions (in junction with Booking Coordinator Team) Booking Department & Executive Responsibilities
Projects assigned when needed, included but not limited to: read articles & keep ears to the ground for new, up and coming acts. Analyze other promotional product company’s offerings to ensure we continue to be competitive with our top products as well as looking for new product offerings. Abilities Required
An extremely high sense of urgency and ability to work in fast-paced, ever-changing environment Excellent interpersonal skills, highly organized. Ability to work long hours, with various personality types Handle sensitive and confidential information Incredible time management skills and able to handle multiple competing priorities and to constantly re-prioritize Must be able to think and react quickly and creatively in unique situations requiring professionalism and composure Proficient in Microsoft Suite, Adobe Suite, Google Drive, Dropbox Illustrator and Photoshop desired not mandatory Benefits Package
Health Insurance ( includes Vision & Dental) 401K Paid time off ( PTO ) sick and vacation days Life Insurance FSA (flexible spending account) Short-term disability Long-term disability Employee assistance programs Work from home options Paid holidays provided by our policy *This job description is a general overview of this position at this time. However, the duties and responsibilities herein described will be changed from time to time as the company & venue expands in the growing market. The person fulfilling this position should be flexible to accommodate the needs of the department and company.* Another Planet Entertainment is committed to producing events and concerts with an independent, forward-thinking approach. Our team is composed of talented, driven individuals that are passionate about music and live events. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.
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The Booking Coordinator will support the booking department in the research, coordination and booking of events through talent buying, event coordination, data entry and management, project execution, and high-level administrative work. The individual in this role shall also be responsible for helping organize and maintain the booking department administrative functions. Included but not limited to interacting and following up with clients, staff, and booking contacts (agents, promoters, and producers), providing project status updates, scheduling meetings, maintaining booking management systems, and coordinating industry events. Other responsibilities include providing detailed reports, building spreadsheets, creating talent offers, and distributing information to the booking department and the industry (agents, promoters, and producers). Responsibilities
Contract review, markup and execution for various venues: including but not limited to Fox Theater in Oakland, Channel 24 in Sacramento and other venues of similar size from 1500 cap - 2800 cap. Book local artists as support when requested. Manage and screen communication for internal and external industry contacts. Manage and coordinate communication for show confirmations and on sales with internal Marketing department, Box Office department and industry agencies. Facilitate with the booking team and clients in ongoing research and pulse of the industry. Research new, up and coming artists, and distribute info to talent buyers and the rest of the booking team. Manage venue availability calendars, placement of holds and coordination of one off opportunities. Show confirmation distribution: Disseminate details for shows & events with offers & on-sale information for booking department Distribute show updates to booking, box office, marketing, production, operations Work with venue staff to collect, organize and distribute booking information and communication. Track high volume of events data to support booking department\'s efforts and outreach. Serve as a key member of the booking team, participate in meetings and discussions, deliver new and exciting ideas on artists, processes, and best practices. Office duties and high-level administrative office support as required. Festival duties & one off events - Outside Lands, Golden Gate Park Concerts, Civic Community Events
Coordinate announce & on-sale:
communication with artist teams to ensure deliverables are being met: announce, social posts, websites, etc. (in conjunction with Booking Coordinator Team) Collaborate with booking team to collect all artist assets & contact information from agencies/management Artist Relations
- Helps to create and maintain a friendly environment for artists and venue staff with the artist relations department. Insuring advances and communicates with management are addressed and work on solutions (in junction with Booking Coordinator Team) Booking Department & Executive Responsibilities
Projects assigned when needed, included but not limited to: read articles & keep ears to the ground for new, up and coming acts. Analyze other promotional product company’s offerings to ensure we continue to be competitive with our top products as well as looking for new product offerings. Abilities Required
An extremely high sense of urgency and ability to work in fast-paced, ever-changing environment Excellent interpersonal skills, highly organized. Ability to work long hours, with various personality types Handle sensitive and confidential information Incredible time management skills and able to handle multiple competing priorities and to constantly re-prioritize Must be able to think and react quickly and creatively in unique situations requiring professionalism and composure Proficient in Microsoft Suite, Adobe Suite, Google Drive, Dropbox Illustrator and Photoshop desired not mandatory Benefits Package
Health Insurance ( includes Vision & Dental) 401K Paid time off ( PTO ) sick and vacation days Life Insurance FSA (flexible spending account) Short-term disability Long-term disability Employee assistance programs Work from home options Paid holidays provided by our policy *This job description is a general overview of this position at this time. However, the duties and responsibilities herein described will be changed from time to time as the company & venue expands in the growing market. The person fulfilling this position should be flexible to accommodate the needs of the department and company.* Another Planet Entertainment is committed to producing events and concerts with an independent, forward-thinking approach. Our team is composed of talented, driven individuals that are passionate about music and live events. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.
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