City of Cudahy (CA)
Overview
Under general supervision, performs complex and varied technical and paraprofessional accounting work including the preparation, audit, analysis, and verification of fiscal records; assists in budget preparation; reconciles general ledger, bank and investment accounts; capital projects and grants; assists in preparing year-end audit reports and schedules; and performs related work as required. The duties and responsibilities listed below are intended to provide a representative list of the various types of work that may be performed. Specifications are not intended to reflect all duties performed within the job class, and incumbents may expect to perform other related similar duties. Responsibilities
Performs duties including general accounting, expenditures, revenue, accounts receivable, fund accounting, budgetary support, capital projects, grants and report preparation. Provides responsible professional support in the administration and implementation of the City’s financial, auditing, grants, and accounting processes and systems. Maintains the fixed asset registry; researches assets; gathers documentation and assesses life and type of asset; consults with engineers and other personnel prior to recording into the financial management system. Monitors expenditures, revenues, and budget allocations to determine the City’s financial status and prepares custom reports, graphs, and schedules as needed. Tracks expenditures for capital projects and grant billing, prepares reports and grant reimbursement requests. Compiles and maintains data and assists in the preparation of quarterly and annual grant reports. Performs a variety of accounting support and financial record keeping duties for multiple budgetary programs. Maintains accounts and records for multi-year capital projects and financial data related to state and federal grants. Assists in researching applicable laws governing the administration and payment of contractual obligations and purchasing requirements. Prepares journal vouchers, cash receipts and other accounting documents for the purposes of making adjusting entries. Assists in yearly budget process by compiling capital budget information, identifies multi-year projects for inclusion in the budget re-appropriation process and outstanding purchase orders. Participates in the development and implementation of accounting policies and procedures; ensures compliance with mandated requirements and regulations, including grants. Works with engineering personnel to coordinate additional budgetary information requested as needed. Processes accounts payable and accounts receivable utilizing appropriate codes. Processes purchase order payments and ensures accuracy of invoices. Prepares requisitions and purchase orders. Posts and reconciles journals and other records. Provides financial information for capital projects, grants, fixed assets and other reports as requested. Assists customers in coordinating with other City divisions as needed. Receives and processes payments of different types from the general public. Creates correspondence. Maintains a variety of confidential financial records. Keeps abreast of new laws and regulations affecting the area of responsibility. Participates in cross-training and provides backup to other internal staff; assists other office personnel in performing related administrative support functions; serves as a backup to other finance and/or City functions. Establishes positive working relationships with City staff and the general public. Assumes responsibility for ensuring the duties of the position are performed in a safe and efficient manner. Performs other related duties, as assigned. Knowledge of
Principles, methods, and practices of financial record keeping and accounting at an intermediate level; principles, methods, and practices of payroll, accounts receivable, accounts payable, business licenses and fees, and customer account record keeping work; daily cashiering procedures and duties; billing, account management, and financial system software and procedures; customer service and customer relations practices and principles; English usage, spelling, grammar, and punctuation; modern office practices, equipment, and procedures; computer systems and software applications; City organization, functions, and policies; safe work methods, and safety regulations. Intermediate-level Excel skills preferred. Ability to
Maintain a variety of confidential financial records of intermediate complexity; prepare a variety of financial statistical reports; prepare reports of intermediate complexity and keep detailed records; examine source documents and review for accuracy and discrepancies; perform detailed arithmetical calculations quickly and accurately; interpret customer accounts and consumption records, and explain City policies; exercise independent judgment and initiative within established guidelines; operate standard office equipment, personal computers, and related software; communicate clearly and concisely, orally and in writing; be tactful and courteous to the public; effectively represent the City, including its programs and policies, with the public; establish and maintain effective working relationships with all levels of City management, employees, the public, and others encountered in the course of work; provide excellent customer service and resolve public concerns and complaints; understand and follow oral and written directions; work effectively with a small group or individually; skillfully and safely operate a motor vehicle when required in the course of performing work duties. Multitask and provide solutions and actions in areas that require improvements. Education and Experience
Any combination of education and experience that may provide the required knowledge, abilities, and skills is qualifying. A typical way is graduation from high school or equivalent, supplemented by the completion of 12 semester or 18 quarter units of accounting including intermediate accounting, governmental accounting or accounting information systems in an accredited college or university; Lower division accounting courses may be taken at a two-year community college and one year of technical accounting experience at the level of Accounting Technician or two years of accounting clerical experience in a local government. Necessary Special Requirements
Possession of a valid Class C motor vehicle operator's license from the State of California. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions on a case-by-case basis. An incumbent is regularly required to use hands and fingers to handle or feel something while performing the duties of this clarification. The employee is frequently required to talk, hear, sit, and reach with hands and arms. The employee is occasionally required to stand, walk, climb, or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to ten (10) pounds, frequently lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
#J-18808-Ljbffr
Under general supervision, performs complex and varied technical and paraprofessional accounting work including the preparation, audit, analysis, and verification of fiscal records; assists in budget preparation; reconciles general ledger, bank and investment accounts; capital projects and grants; assists in preparing year-end audit reports and schedules; and performs related work as required. The duties and responsibilities listed below are intended to provide a representative list of the various types of work that may be performed. Specifications are not intended to reflect all duties performed within the job class, and incumbents may expect to perform other related similar duties. Responsibilities
Performs duties including general accounting, expenditures, revenue, accounts receivable, fund accounting, budgetary support, capital projects, grants and report preparation. Provides responsible professional support in the administration and implementation of the City’s financial, auditing, grants, and accounting processes and systems. Maintains the fixed asset registry; researches assets; gathers documentation and assesses life and type of asset; consults with engineers and other personnel prior to recording into the financial management system. Monitors expenditures, revenues, and budget allocations to determine the City’s financial status and prepares custom reports, graphs, and schedules as needed. Tracks expenditures for capital projects and grant billing, prepares reports and grant reimbursement requests. Compiles and maintains data and assists in the preparation of quarterly and annual grant reports. Performs a variety of accounting support and financial record keeping duties for multiple budgetary programs. Maintains accounts and records for multi-year capital projects and financial data related to state and federal grants. Assists in researching applicable laws governing the administration and payment of contractual obligations and purchasing requirements. Prepares journal vouchers, cash receipts and other accounting documents for the purposes of making adjusting entries. Assists in yearly budget process by compiling capital budget information, identifies multi-year projects for inclusion in the budget re-appropriation process and outstanding purchase orders. Participates in the development and implementation of accounting policies and procedures; ensures compliance with mandated requirements and regulations, including grants. Works with engineering personnel to coordinate additional budgetary information requested as needed. Processes accounts payable and accounts receivable utilizing appropriate codes. Processes purchase order payments and ensures accuracy of invoices. Prepares requisitions and purchase orders. Posts and reconciles journals and other records. Provides financial information for capital projects, grants, fixed assets and other reports as requested. Assists customers in coordinating with other City divisions as needed. Receives and processes payments of different types from the general public. Creates correspondence. Maintains a variety of confidential financial records. Keeps abreast of new laws and regulations affecting the area of responsibility. Participates in cross-training and provides backup to other internal staff; assists other office personnel in performing related administrative support functions; serves as a backup to other finance and/or City functions. Establishes positive working relationships with City staff and the general public. Assumes responsibility for ensuring the duties of the position are performed in a safe and efficient manner. Performs other related duties, as assigned. Knowledge of
Principles, methods, and practices of financial record keeping and accounting at an intermediate level; principles, methods, and practices of payroll, accounts receivable, accounts payable, business licenses and fees, and customer account record keeping work; daily cashiering procedures and duties; billing, account management, and financial system software and procedures; customer service and customer relations practices and principles; English usage, spelling, grammar, and punctuation; modern office practices, equipment, and procedures; computer systems and software applications; City organization, functions, and policies; safe work methods, and safety regulations. Intermediate-level Excel skills preferred. Ability to
Maintain a variety of confidential financial records of intermediate complexity; prepare a variety of financial statistical reports; prepare reports of intermediate complexity and keep detailed records; examine source documents and review for accuracy and discrepancies; perform detailed arithmetical calculations quickly and accurately; interpret customer accounts and consumption records, and explain City policies; exercise independent judgment and initiative within established guidelines; operate standard office equipment, personal computers, and related software; communicate clearly and concisely, orally and in writing; be tactful and courteous to the public; effectively represent the City, including its programs and policies, with the public; establish and maintain effective working relationships with all levels of City management, employees, the public, and others encountered in the course of work; provide excellent customer service and resolve public concerns and complaints; understand and follow oral and written directions; work effectively with a small group or individually; skillfully and safely operate a motor vehicle when required in the course of performing work duties. Multitask and provide solutions and actions in areas that require improvements. Education and Experience
Any combination of education and experience that may provide the required knowledge, abilities, and skills is qualifying. A typical way is graduation from high school or equivalent, supplemented by the completion of 12 semester or 18 quarter units of accounting including intermediate accounting, governmental accounting or accounting information systems in an accredited college or university; Lower division accounting courses may be taken at a two-year community college and one year of technical accounting experience at the level of Accounting Technician or two years of accounting clerical experience in a local government. Necessary Special Requirements
Possession of a valid Class C motor vehicle operator's license from the State of California. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions on a case-by-case basis. An incumbent is regularly required to use hands and fingers to handle or feel something while performing the duties of this clarification. The employee is frequently required to talk, hear, sit, and reach with hands and arms. The employee is occasionally required to stand, walk, climb, or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to ten (10) pounds, frequently lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
#J-18808-Ljbffr